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Re: Sending signed PDFs

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From: Caid, Lisa M.
Date: Jul 12, 2016 9:58AM

Same thing is done here. We provide All Information and Subscriber Information email lists for faculty, staff and students. Although this is not necessarily a best practice, (as it is less efficient and effective than just emailing or posting the memo as text, with maybe the signature image beside the printed name on the memo), we add an alternate method of access to the scanned memo via email with these steps:

1. insert the scanned PDF, as a JPG image, into the email,
2. alt text the JPG as "John Doe signed, WTAMU memo, described below",
3. then recreate the memo in text, below the JPG.
(4. we try not to include attachments unless needed.)

With an approved process improvement, we could save a lot of time by eliminating this duplication of effort, that is the alternate method of access to the scanned memo.

Sincerely,

Lisa Caid, B.S.
Accessibility Coordinator
West Texas A&M University
<EMAIL REMOVED>
(806) 651-1241
IT Service Center (806) 651-4357

If you need email content or attachments in alternate formats for accessibility, please send your contact information and the specifics of your request to <EMAIL REMOVED> .


-----Original Message-----
From: WebAIM-Forum [mailto: <EMAIL REMOVED> ] On Behalf Of Joseph Sherman
Sent: Tuesday, July 12, 2016 10:35 AM
To: Access Technology Higher Education Network < <EMAIL REMOVED> >; WebAIM Discussion List < <EMAIL REMOVED> >
Subject: [WebAIM] Sending signed PDFs

Our central office has a habit of sending out signed memos generated in Word, signed, scanned as PDF, and emailed or posted. What is best practice for accessibility? Should they run make accessible on the scan to OCR and auto tag the PDF? Or have two PDF versions, one not signed but generated from Word with tags? Or is there a better option?

Joseph