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Re: Help needed in making the Excel files accessible

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From: Wee, Kim (MNIT)
Date: Sep 27, 2016 7:24AM

1. We need to know three things about our table:
a. Is this the first (or only) table on this worksheet? (table#)
b. What are the addresses of the top left and bottom right cells in the table? (upperleft, lowerright)
c. Is this worksheet the first (or only) worksheet in this workbook? (worksheet#)
Example: TitleRegion#.upperleft.lowerright.worksheet#

2. Put your cursor in the top-left cell in the table. Don't count the table titles, but you do count all row and column headers as part of the table
3. Go to the Formulas tab in the Ribbon, and choose Name Manager in the Defined Names group. Choose New in the top left corner. A new dialog box opens
4. Type TitleRegion then add the (table#), then a period.
5. Next add the range of cells in your table from top left to bottom right, like this - (upperleft) 'period- (lowerright) 'period-
6. Then the worksheet number (worksheet#). Your Title code should look like this:
TitleRegion1.a2.g45.1
7. Select Ok and Close

If you create these titles and then make a simple change, such as moving your worksheet tabs around or adding or deleting rows, you will have to recode the titles to match your spreadsheet. It is best to save this step for when you are ready to publish.

Kim Wee
Webmaster and Accessibility Coordinator | Operations Team

Minnesota IT Services | Minnesota Department of Education
1500 Highway 36 West
Roseville, MN 55113
651-582-8548
Information Technology for Minnesota Government | mn.gov/mnit



-----Original Message-----
From: WebAIM-Forum [mailto: <EMAIL REMOVED> ] On Behalf Of Mohith BP
Sent: Monday, September 26, 2016 11:54 PM
To: WebAIM Discussion List < <EMAIL REMOVED> >
Subject: Re: [WebAIM] Help needed in making the Excel files accessible

Hi Moore,

Thank you for the response will look into the link.
Few more clarifications:
1. Is it mandatory to insert a table or reference data range is fine?
2. Even after checking the checkbox, "table has header" and defining the Column and Row title in the name as mentioned in Freedomscientific resource page, neither JAWS nor NVDA reads the column and row title.
Is there any method to set the row and column title where the user need not to set the column and row title manually?


Thanks & Regards,
Mohith B. P.

On 9/26/16, Moore,Michael (Accessibility) (HHSC) < <EMAIL REMOVED> > wrote:
> Hi BP,
>
> A couple of quick answers and a resource.
>
> 1. Can I make the column title only 1 row. i.e., C1: Trial Balance
> Debit and
> D1 Trial Balance credit and so on.
>
> Yes, that method will work well
>
> 2. Is it advisable to fill the blank cells something like (NA)?
>
> No, That is not necessary. The real issue is using blank rows and
> columns for formatting. A single blank data cells are fine. When you
> have blank rows and columns it is very difficult to determine the
> edges of a table in a worksheet.
>
> For more information I recommend looking at the tutorials available
> from the Texas Governor's Office:
> http://gov.texas.gov/disabilities/accessibledocs#excel
>
>
> Mike Moore
> Accessibility Coordinator
> Texas Health and Human Services Commission Civil Rights Office
> (512) 438-3431 (Office)
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: <EMAIL REMOVED> ] On
> Behalf Of Mohith BP
> Sent: Monday, September 26, 2016 6:03 AM
> To: <EMAIL REMOVED>
> Subject: [WebAIM] Help needed in making the Excel files accessible
>
> Hi List,
>
> I am in a project to make the Excel files compliant with the Section 508.
> I am in confusion of the following:
> 1.15: If there are tables, are blank cells avoided?
> 2.1: Is the table free of merged cells? (If not, but the final format
> will be PDF or HTML, then merged cells are okay)
>
> The sheets are accounting files where the column titles go for 2 rows.
> i.e., C1 is Trial Balance, D1 is blank and E1 is adjustment. Then in
> the next row C2 is debit and D2 is Credit, E2 is Debit and F2 is Credit.
>
> 1. In the above scenario what is the best method without merging C1 and D1?
> 2. The entry will be either for Debit or Credit. How to avoid blank cells?
> 3. Is there any specific tutorial to make the Excel files accessible?
>
> Few Thoughts:
> 1. Can I make the column title only 1 row. i.e., C1: Trial Balance
> Debit and
> D1 Trial Balance credit and so on.
> 2. Is it advisable to fill the blank cells something like (NA)?
>
> Note: As per the accounting rules I don't think the above things can
> be encorporated.
>
> Thanks & Regards,
> Mohith B. P.
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