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Inquiry Regarding Handling PDF Accessibility Challenges in School District Practices

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From: Mark Berning
Date: Dec 6, 2023 8:38AM

Hello,

I am reaching out to seek advice and insights on a PDF accessibility
challenge our school district is currently facing.

In our district, we regularly post PDFs online for both contract bids and
school lunch nutrition data. The nature of these documents varies, with
contract bid PDFs often containing hundreds of pages and extensive
technical data, including graphs, charts, tables, schematics, and technical
drawings—resembling maintenance manuals for industrial equipment. These
documents are typically replaced every few weeks with new ones from updated
contract bids, making remediation a challenging task. I am aware of
third-party services such as PlanetBids that serve as online repositories
for RFP documents. However, the documents are still not considered
accessible.

Additionally, we routinely upload 300-400 pages of school lunch nutritional
data tables every month. While these are comparatively easier to remediate,
the sheer volume poses a significant challenge as they are replaced monthly.

Assuming these documents are required to be posted online, do you have
experience or insights into similar situations? I would greatly appreciate
hearing about your approaches to posting and PDF remediation.

Thank you in advance for your time and assistance.

Best regards,
--
Mark Berning
Web Developer
Escondido Union School District
<EMAIL REMOVED>
x10176
760-432-2191