Thread Subject: Re: Concerns from Conference Call

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From: Deborah Buck
Date: Mon, Nov 06 2006 4:15 PM

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Sent: Monday, November 06, 2006 10:27 AM
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Subject: Re: [teitac-subparta] Concerns from Conference Call



In a message dated 11/3/2006 1:21:00 PM Eastern Standard Time,
= EMAIL ADDRESS REMOVED = writes:

Katie thanks for your comments and suggestions. The suggested operating
protocols will be posted soon for review and comment (as soon as I can
figure out how to add new pages to the Subpart A area they will be posted-
your comments on dealing with new different or technology certainly
resonates with me right now). I will try to capture your additional
suggestions below and add them to the guidelines.



I would also request that in the future if people are talking too fast and
the quality of the captioning, or the proceedings of the call in general are
being compromised, that any member of the subcommittee should feel
comfortable to interrupt in some manner and remind people to slow down.
Laura and I will certainly try to be cognizant of this as well, but it's
always helpful to have immediate feedback so that we can get on the right
track. We appreciate you raising these concerns and suggestions- thanks.

Deborah,



Thank you for considering those suggestions. I look forward to seeing those
operating protocols. And thanks to everyone for their comments. I would like
to add that for those of us that do not dial into the conference call and
rely on the captioner to speak for us, it is hard to let someone know
immediately that they are speaking too fast, because the captioner will not
speak until there's a 'break' in the conversation. In those cases, perhaps,
per Terry Weaver's suggestion, sending an e-mail to either you or Laura (or
the person speaking) would work better?



Also, just to clarify, will we be utilizing the hand raising technology for
all future calls?



Thanks,



Katie

[Deborah Buck]

Katie- Having to wait for a break in conversation could be challenging. I
like the idea of sending an email to one of the co-chairs and think that
would definitely work. Ongoing uses of the hand raising tool is up to the
subcommittee to decide. The draft general operating procedures for the
subcommittee to examine, discuss and adopt as appropriate will be posted
soon. I'm including them as well in this email as follows.


General Procedures/Policies (apply to everything)


1. All communications are accessible and use accessible tools
2. All participants agree to communications, postings etc that are
courteous and constructive.

* Comments restricted to topics, ideas or other opinions
* Do not make comments about other people or organizations.




Conference Call Procedings


1. If new tools are being used as part of conference calls, ensure that

* Subcommittee members are made aware of and how to access the the
tool prior to the conference call
* Subcommittee members are given access to information to understand
how to utilize or operate the tool

2. For the purpose of closed captioning

* Please identify yourself prior to starting your comments or
questions.
* Please do not talk over someone.
* Please remember to speak slower so that comments can be accurately
captured by the captioners.
* If you are using Acronyms please spell them out

3. Utilize the Hand Raising Utility.


Use of the mail list


1. Everyone is encouraged to use the list for discussion. This include
working group members and anyone else who signs up for the list.
2. Those who advertise on the list will be warned once then removed if
action is repeated

* Obvious spammers will be removed immediately

3. Avoid "me too" postings that don't contribute additional content

* Exception would be when we are voting - but we hope to have another
way to do this if we get into doing much 'voting'.

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