Thread Subject: Re: Task Force Training and Report

From: Debbie Cook
Date: Mon, Nov 06 2006 4:22 PM

• Return to this mailing list's archives
• View all messages in this thread
• Next message in thread: Jim Tobias: "Re: Task Force Training and Report"
• Previous message in thread: Jared Smith: "Task Force Training and Report"
• Messages sorted by: Author | Thread | Date

Some of these items would be best covered as a handout. Then you could focus
more of the discussion on interaction of the tools. I don't think you'll
ever get through this in an hour.
----- Original Message -----
From: "Jared Smith" < = EMAIL ADDRESS REMOVED = >
To: "TEITAC Communications Task Force" < = EMAIL ADDRESS REMOVED = >
Sent: Monday, November 06, 2006 1:55 PM
Subject: [teitac-tools] Task Force Training and Report


The Access Board has allocated one hour during the meeting on
Wednesday for our task force to report. I have been asked to present a
training session during this time on the tools currently in use. I
want to ensure that there is plenty of time for additional reporting
on other activities our task force is involved in or anything other
topics you want.

Here is a proposed agenda for this one hour time slot:

10:00-10:05 - Overview of the Communications Task Force (who we are,
what we do, etc.) by Bruce Bailey
10:05-10:40 - Training on the tools (see outline below) by Jared Smith
10:40-11:00 - Questions and open discussion moderated by Jim and Mike:
- Are the existing tools working? What should change?
- How the Task Force can help facilitate the use and implementation of tools
- Protocols for subcommittee teleconferences and the use of tools
(Should access be limited/moderated? What is reasonable notice? Is RCC
required for EVERY meeting? What constitutes subcommittee membership?
Etc.)
- Other tools that could be considered (Other conferencing tools, file
upload repository for documents/spreadsheets/etc., others?)

This is just a proposal, so please post other topics or
recommendations for change.

Below is a very simplified outline for the tools training. Please let
me know if there are additional topics, questions, or issues I should
address.

*****

OVERVIEW
* What tools are available? (web site, wiki, e-mail lists,
hand-raising utility, calendar)
* When should each tool be used? (wiki for documentation, e-mail lists
for discussion, etc.)

TEITAC.ORG WEBSITE
* Provides access to all of the tools
* Not publicly editable

MAILING LISTS
* How to subscribe/unsubscribe, manage settings (digest version,
temporary hold), etc.
* List etiquette (autoresponders, quoting, subject lines, attachments)
* Archives
* Spam prevention measures

CALENDAR
* What is posted here?
* How to subscribe/view events

WIKI
* What is a wiki? What is it good for and not good for?
* How the wiki works. Navigation, registration, menus, watchlists, and tools
* Editing/creating documents. Keeping documents organized.
* Wikitext basics

SUBCOMMITTEE MEETINGS

* RCC is required for all meetings.
* Conference call etiquette (muting yourself, using a reliable
connection, identifying yourself)
* Using the hand-raising utility
* http://www.highspeedconferencing.com/
* Provide transcripts for deaf-blind access???

Meeting protocols:
1. Two business days public notice before meeting.
2. Check the calendar - http://teitac.org/calendar/ - to ensure your
proposed meeting time does not conflict with another subcommittee
meeting. Meetings must be conducted between 8am-5pm Eastern Time to
allow for RCC captioning.
3. Once a meeting time is determined, request RCC services and get the
RCC event ID. If you or someone on your subcommittee cannot request
this service, please contact Thomas Brett and he will request the RCC
service and will provide you with an RCC event ID. RCC services are
required for all subcommittee meetings.
4. Add the meeting date/time, connection details, and RCC event ID to
your subcommittee wiki page.
5. Complete the Recommend an Event form at
http://teitac.org/calendar/#recommend Be sure to provide meeting times
in Eastern Time. Provide the URL to the meeting page on the wiki.
6. When the meeting is completed, provide a summary of the meeting and
action items to the wiki.

******

Jared Smith
NCDAE.org

• Next message in Thread: Jim Tobias: "Re: Task Force Training and Report"
• Previous message in Thread: Jared Smith: "Task Force Training and Report"