Thread Subject: Suggestioin to use HandRaising utility to startmeeting

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From: Jim Thatcher
Date: Mon, Oct 23 2006 1:35 PM
Subject: Suggestioin to use HandRaising utility to startmeeting

As was done by trial at the General meeting, my suggestion is to

Have everyone who joins the call "raise their hand" as a matter of course at
the beginning of each call rather than the awkward "did someone join"
process. I didn't participate on the last Software-Web meeting, but it hard
to imagine this process working any smoother than everybody raising hand at
beginning!! Those who are not connected announce their names! Someone who is
late - raises their hand and will get recognized!

Jim

Accessibility Consulting: http://jimthatcher.com/
512-306-0931

From: Jared Smith
Date: Mon, Oct 23 2006 1:45 PM
Subject: Re: Suggestioin to use HandRaising utility to startmeeting

On 10/23/06, Jim Thatcher < = EMAIL ADDRESS REMOVED = > wrote:
> As was done by trial at the General meeting, my suggestion is to
>
> Have everyone who joins the call "raise their hand" as a matter of course at
> the beginning of each call rather than the awkward "did someone join"
> process. I didn't participate on the last Software-Web meeting, but it hard
> to imagine this process working any smoother than everybody raising hand at
> beginning!! Those who are not connected announce their names! Someone who is
> late - raises their hand and will get recognized!
>
> Jim

One option that would avoid the queue being populated with everyone's
name at the beginning would be for the moderator to be given the
option to view everybody that has joined, even if they have not added
themselved to the queue. Of course only the moderator would be able to
see this. Would this fulfill the functionality you are seeking?

The problem I see with what you have proposed is that the queue must
be cleaned up after everyone joins (not a big problem) and if someone
joins late, there's no way to determine if that person wants in the
queue or is just announcing themselves.

Jared

From: Jim Thatcher
Date: Mon, Oct 23 2006 2:40 PM
Subject: Re: Suggestioin to use HandRaising utility to startmeeting

> The problem I see with what you have proposed is that the queue must be
> cleaned up after everyone joins (not a big problem) and if someone joins
> late, there's no way to determine if that person wants in the queue or is
> just announcing themselves.

I imagine it happening during the first, say, 5 minutes, at which time the
chair says - "OK lets clear the queue". Everybody sees the attendees as they
show up. My main reason was removing the flaky "did someone just joing"
stigma.

Jim

Accessibility Consulting: http://jimthatcher.com/
512-306-0931

From: Gregg Vanderheiden
Date: Mon, Oct 23 2006 2:45 PM
Subject: Re: Suggestioin to use HandRaising utility tostartmeeting

Jared, that would be a great idea.

If the names just get added to the moderators list as people sign on it
helps (e.g. keep the order of sign on)
That way it is easier for the chair to ID late joiners for intro, update, or
whatever.


Gregg
-- ------------------------------
Gregg C Vanderheiden Ph.D.



> -----Original Message-----
> From: = EMAIL ADDRESS REMOVED =
> [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Jared Smith
> Sent: Monday, October 23, 2006 2:44 PM
> To: = EMAIL ADDRESS REMOVED = ; TEITAC Communications Task Force
> Subject: Re: [teitac-tools] Suggestioin to use HandRaising
> utility to startmeeting
>
> On 10/23/06, Jim Thatcher < = EMAIL ADDRESS REMOVED = > wrote:
> > As was done by trial at the General meeting, my suggestion is to
> >
> > Have everyone who joins the call "raise their hand" as a matter of
> > course at the beginning of each call rather than the
> awkward "did someone join"
> > process. I didn't participate on the last Software-Web
> meeting, but it
> > hard to imagine this process working any smoother than everybody
> > raising hand at beginning!! Those who are not connected
> announce their
> > names! Someone who is late - raises their hand and will get
> recognized!
> >
> > Jim
>
> One option that would avoid the queue being populated with
> everyone's name at the beginning would be for the moderator
> to be given the option to view everybody that has joined,
> even if they have not added themselved to the queue. Of
> course only the moderator would be able to see this. Would
> this fulfill the functionality you are seeking?
>
> The problem I see with what you have proposed is that the
> queue must be cleaned up after everyone joins (not a big
> problem) and if someone joins late, there's no way to
> determine if that person wants in the queue or is just
> announcing themselves.
>
> Jared
>

From: Gregg Vanderheiden
Date: Mon, Oct 23 2006 4:00 PM
Subject: Re: Suggestioin to use HandRaising utility tostartmeeting

If the tool just maintains a list of those that joined - in the order they
join - it should meet all these criteria. The chair should also be able to
ADD names to the list. (they can add -phone only after so they know they
can't raise hands.) (It could also log when they signed on and when they
signed off - helpful to know someone left - and when - if you need to update
them.

Criteria to meet
- who is on
- who just joined
- who joined later and might not know something they need to
- a list for attendance (Chair adds phone-only callers)
- was the person still on the call when we discussed xxxxx near the end.

There will be a need for some talk - since those that join the call don't
necessarily join the hands up utility. But it should cut WAY down on it
and eliminate most all of it. Also - we can ask people who sign in by
phone only to announce themselves. Everyone else can just do it by signing
on to the hands up utility.


Gregg
-- ------------------------------
Gregg C Vanderheiden Ph.D.



> -----Original Message-----
> From: = EMAIL ADDRESS REMOVED =
> [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of
> Jim Thatcher
> Sent: Monday, October 23, 2006 3:33 PM
> To: 'Jared Smith'; 'TEITAC Communications Task Force'
> Subject: Re: [teitac-tools] Suggestioin to use HandRaising
> utility to startmeeting
>
> > The problem I see with what you have proposed is that the
> queue must
> > be cleaned up after everyone joins (not a big problem) and
> if someone
> > joins late, there's no way to determine if that person wants in the
> > queue or is just announcing themselves.
>
> I imagine it happening during the first, say, 5 minutes, at
> which time the chair says - "OK lets clear the queue".
> Everybody sees the attendees as they show up. My main reason
> was removing the flaky "did someone just joing"
> stigma.
>
> Jim
>
> Accessibility Consulting: http://jimthatcher.com/
> 512-306-0931
>
>
>
>

From: Debbie Cook
Date: Mon, Oct 23 2006 4:05 PM
Subject: Re: Suggestioin to use HandRaising utilitytostartmeeting

I liked the suggestion about combo box with list of rooms--also reduces need
for chatter.
----- Original Message -----
From: "Gregg Vanderheiden" < = EMAIL ADDRESS REMOVED = >
To: < = EMAIL ADDRESS REMOVED = >; "'TEITAC Communications Task Force'"
< = EMAIL ADDRESS REMOVED = >; "'Jared Smith'" < = EMAIL ADDRESS REMOVED = >
Sent: Monday, October 23, 2006 2:54 PM
Subject: Re: [teitac-tools] Suggestioin to use HandRaising utility
tostartmeeting


If the tool just maintains a list of those that joined - in the order they
join - it should meet all these criteria. The chair should also be able to
ADD names to the list. (they can add -phone only after so they know they
can't raise hands.) (It could also log when they signed on and when they
signed off - helpful to know someone left - and when - if you need to update
them.

Criteria to meet
- who is on
- who just joined
- who joined later and might not know something they need to
- a list for attendance (Chair adds phone-only callers)
- was the person still on the call when we discussed xxxxx near the end.

There will be a need for some talk - since those that join the call don't
necessarily join the hands up utility. But it should cut WAY down on it
and eliminate most all of it. Also - we can ask people who sign in by
phone only to announce themselves. Everyone else can just do it by signing
on to the hands up utility.


Gregg
-- ------------------------------
Gregg C Vanderheiden Ph.D.



> -----Original Message-----
> From: = EMAIL ADDRESS REMOVED =
> [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of
> Jim Thatcher
> Sent: Monday, October 23, 2006 3:33 PM
> To: 'Jared Smith'; 'TEITAC Communications Task Force'
> Subject: Re: [teitac-tools] Suggestioin to use HandRaising
> utility to startmeeting
>
> > The problem I see with what you have proposed is that the
> queue must
> > be cleaned up after everyone joins (not a big problem) and
> if someone
> > joins late, there's no way to determine if that person wants in the
> > queue or is just announcing themselves.
>
> I imagine it happening during the first, say, 5 minutes, at
> which time the chair says - "OK lets clear the queue".
> Everybody sees the attendees as they show up. My main reason
> was removing the flaky "did someone just joing"
> stigma.
>
> Jim
>
> Accessibility Consulting: http://jimthatcher.com/
> 512-306-0931
>
>
>
>

From: Jim Thatcher
Date: Mon, Oct 23 2006 4:50 PM
Subject: Re: Suggestioin to use HandRaising utility tostartmeeting

>... we can ask people who sign in by phone only to announce themselves.
> Everyone else can just do it by signing on to the hands up utility.

But having them ALSO raise their hand lets everybody know - not just the
omnipotent chair.

Jim

Accessibility Consulting: http://jimthatcher.com/
512-306-0931

From: Debbie Cook
Date: Mon, Oct 23 2006 4:55 PM
Subject: Re: Suggestioin to use HandRaising utilitytostartmeeting

It creates a lot of clutter. I think the Chair should provide a summary of
who is there just before it seriously begins. And could periodically note
late arrivals.
----- Original Message -----
From: "Jim Thatcher" < = EMAIL ADDRESS REMOVED = >
To: "'Gregg Vanderheiden'" < = EMAIL ADDRESS REMOVED = >; "'TEITAC Communications Task
Force'" < = EMAIL ADDRESS REMOVED = >; "'Jared Smith'" < = EMAIL ADDRESS REMOVED = >
Sent: Monday, October 23, 2006 3:45 PM
Subject: Re: [teitac-tools] Suggestioin to use HandRaising utility
tostartmeeting


>... we can ask people who sign in by phone only to announce themselves.
> Everyone else can just do it by signing on to the hands up utility.

But having them ALSO raise their hand lets everybody know - not just the
omnipotent chair.

Jim

Accessibility Consulting: http://jimthatcher.com/
512-306-0931

From: Jim Thatcher
Date: Mon, Oct 23 2006 5:25 PM
Subject: Re: Suggestioin to use HandRaising utilitytostartmeeting

Visually my proposal creates no clutter. As new attendees sign in and raise
their hands, an additional name appears at the bottom of the list. Innocuous
at worst. The summary is, in effect, being provided in real time.

Debbie, is it Screen reader clutter? Is it the case that every time the tool
refreshes, or is refreshed, the screen reader starts from the top? If you
set the tool to manual refresh, would there no clutter during this "sign on"
time?

Jim

Accessibility Consulting: http://jimthatcher.com/
512-306-0931

-----Original Message-----
From: Debbie Cook [mailto: = EMAIL ADDRESS REMOVED = ]
Sent: Monday, October 23, 2006 5:51 PM
To: = EMAIL ADDRESS REMOVED = ; TEITAC Communications Task Force
Subject: Re: [teitac-tools] Suggestioin to use HandRaising utility
tostartmeeting

It creates a lot of clutter. I think the Chair should provide a summary of
who is there just before it seriously begins. And could periodically note
late arrivals.
----- Original Message -----
From: "Jim Thatcher" < = EMAIL ADDRESS REMOVED = >
To: "'Gregg Vanderheiden'" < = EMAIL ADDRESS REMOVED = >; "'TEITAC Communications Task

Force'" < = EMAIL ADDRESS REMOVED = >; "'Jared Smith'" < = EMAIL ADDRESS REMOVED = >
Sent: Monday, October 23, 2006 3:45 PM
Subject: Re: [teitac-tools] Suggestioin to use HandRaising utility
tostartmeeting


>... we can ask people who sign in by phone only to announce themselves.
> Everyone else can just do it by signing on to the hands up utility.

But having them ALSO raise their hand lets everybody know - not just the
omnipotent chair.

Jim

Accessibility Consulting: http://jimthatcher.com/
512-306-0931

From: Gregg Vanderheiden
Date: Mon, Oct 23 2006 6:45 PM
Subject: Re: Suggestioin to use HandRaisingutilitytostartmeeting

Jim
Wouldn't it be confusing to have new people who join late be put into the
list? how would you know these from people raising their hands?

I think a "who is here" button that people could press would be more
effective. Could even open in a new window.


Gregg
-- ------------------------------
Gregg C Vanderheiden Ph.D.



> -----Original Message-----
> From: = EMAIL ADDRESS REMOVED =
> [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of
> Jim Thatcher
> Sent: Monday, October 23, 2006 6:21 PM
> To: 'Debbie Cook'; 'TEITAC Communications Task Force'
> Subject: Re: [teitac-tools] Suggestioin to use HandRaising
> utilitytostartmeeting
>
> Visually my proposal creates no clutter. As new attendees
> sign in and raise their hands, an additional name appears at
> the bottom of the list. Innocuous at worst. The summary is,
> in effect, being provided in real time.
>
> Debbie, is it Screen reader clutter? Is it the case that
> every time the tool refreshes, or is refreshed, the screen
> reader starts from the top? If you set the tool to manual
> refresh, would there no clutter during this "sign on"
> time?
>
> Jim
>
> Accessibility Consulting: http://jimthatcher.com/
> 512-306-0931
>
> -----Original Message-----
> From: Debbie Cook [mailto: = EMAIL ADDRESS REMOVED = ]
> Sent: Monday, October 23, 2006 5:51 PM
> To: = EMAIL ADDRESS REMOVED = ; TEITAC Communications Task Force
> Subject: Re: [teitac-tools] Suggestioin to use HandRaising
> utility tostartmeeting
>
> It creates a lot of clutter. I think the Chair should provide
> a summary of who is there just before it seriously begins.
> And could periodically note late arrivals.
> ----- Original Message -----
> From: "Jim Thatcher" < = EMAIL ADDRESS REMOVED = >
> To: "'Gregg Vanderheiden'" < = EMAIL ADDRESS REMOVED = >; "'TEITAC
> Communications Task
>
> Force'" < = EMAIL ADDRESS REMOVED = >; "'Jared Smith'"
> < = EMAIL ADDRESS REMOVED = >
> Sent: Monday, October 23, 2006 3:45 PM
> Subject: Re: [teitac-tools] Suggestioin to use HandRaising
> utility tostartmeeting
>
>
> >... we can ask people who sign in by phone only to announce
> themselves.
> > Everyone else can just do it by signing on to the hands up utility.
>
> But having them ALSO raise their hand lets everybody know -
> not just the
> omnipotent chair.
>
> Jim
>
> Accessibility Consulting: http://jimthatcher.com/
> 512-306-0931
>
>
>
>

From: Jim Thatcher
Date: Mon, Oct 23 2006 7:30 PM
Subject: Re: Suggestioin to use HandRaisingutilitytostartmeeting

> Wouldn't it be confusing to have new people who join late be put into the
> list? how would you know these from people raising their hands?

The chair says "so-and-so" and so-and-so says "joining late". Add to her
embarrassment of joining late!

You are right - go for the innocuous signup process - (especially) if there
is a "who is here" button (link). No new windows please!

Jim

Accessibility Consulting: http://jimthatcher.com/
512-306-0931

From: Gregg Vanderheiden
Date: Mon, Oct 23 2006 8:45 PM
Subject: Re: Suggestioin to use HandRaising utility tostartmeeting

Grin

See my other note about everyone having access to a "who's here" button.


Gregg
-- ------------------------------
Gregg C Vanderheiden Ph.D.



> -----Original Message-----
> From: Jim Thatcher [mailto: = EMAIL ADDRESS REMOVED = ]
> Sent: Monday, October 23, 2006 5:46 PM
> To: 'Gregg Vanderheiden'; 'TEITAC Communications Task Force';
> 'Jared Smith'
> Subject: RE: [teitac-tools] Suggestioin to use HandRaising
> utility to startmeeting
>
> >... we can ask people who sign in by phone only to announce
> themselves.
> > Everyone else can just do it by signing on to the hands up utility.
>
> But having them ALSO raise their hand lets everybody know -
> not just the omnipotent chair.
>
> Jim
>
> Accessibility Consulting: http://jimthatcher.com/
> 512-306-0931
>
>
>
>

From: Gregg Vanderheiden
Date: Mon, Oct 23 2006 8:50 PM
Subject: Re: Suggestioin to use HandRaisingutilitytostartmeeting

Ok
No new window. People who want one can ask for one easily enough.


Gregg
-- ------------------------------
Gregg C Vanderheiden Ph.D.



> -----Original Message-----
> From: Jim Thatcher [mailto: = EMAIL ADDRESS REMOVED = ]
> Sent: Monday, October 23, 2006 8:26 PM
> To: 'Gregg Vanderheiden'; 'TEITAC Communications Task Force';
> 'Debbie Cook'
> Subject: RE: [teitac-tools] Suggestioin to use HandRaising
> utilitytostartmeeting
>
> > Wouldn't it be confusing to have new people who join late
> be put into
> > the list? how would you know these from people raising their hands?
>
> The chair says "so-and-so" and so-and-so says "joining late".
> Add to her embarrassment of joining late!
>
> You are right - go for the innocuous signup process -
> (especially) if there is a "who is here" button (link). No
> new windows please!
>
> Jim
>
> Accessibility Consulting: http://jimthatcher.com/
> 512-306-0931
>
>
>
>