Operating Procedures

General Procedures / Policies (apply to everything)

1. All communications are accessible and use accessible tools
2. All participants agree to communications, postings etc that are courteous and constructive.
   • Comments restricted to topics, ideas or other opinions
   • Do not make comments about other people or organizations.

Conference Call Proceedings

1. If new tools are being used as part of conference calls, ensure that
   • Subcommittee members are made aware of and how to access the tool prior to the conference call
   • Subcommittee members are given access to information to understand how to utilize or operate the tool
2. For the purpose of closed captioning
   • Please identify yourself prior to starting your comments or questions.
   • Please do not talk over someone.
   • Please remember to speak slower so that comments can be accurately captured by the captioners.
   • If you are using Acronyms please spell them out
3. Utilize the Hand Raising Utility.

Use of the mail list

1. Everyone is encouraged to use the list for discussion. This includes working group members and anyone else who signs up for the list.
2. Those who advertise on the list will be warned once then removed if action is repeated
   • Obvious spammers will be removed immediately
3. Avoid “me too” postings that don't contribute additional content
   • Exception would be when we are voting – but we hope to have another way to do this if we get into doing much ‘voting’.