Tools concall

Notes for spontaneous conference call 10/12

Most important ideas from this call were sent to the committee in Announcement 10.13.2006.

Agenda

Mike asks: Can we have someone put together a brief outline of the outstanding issues that need decisions?

• Queuing software / agents
• Who can edit the wiki?
• What does subcommittee membership mean?
• Should we differentiate MailList membership and SC membership?
• How best to use Jared’s time.
• Delegation of administrivia?
• Other tools demos, example: Lets Go Expo.
• Recommended procedure for subcommittees.

From the Protocols

http://www.access-board.gov/sec508/refresh/protocols.htm

• Subcommittees may be formed to address specific issues within the scope of the advisory committee’s responsibilities.
• Subcommittees are open to anyone although balance among interests should be maintained.
• Subcommittees may meet at the same time the full committee meets, or in between full committee meetings.
• However, subcommittees are encouraged to meet in between full committee meetings.
• Subcommittees may offer recommendations to the committee.
• However, subcommittees are not authorized to make recommendations for the committee.
• In subcommittees, anyone in attendance can participate.
• Subcommittee leadership and methods of work shall be decided by the subcommittee.
• Subcommittee meetings shall be conducted in a manner that is accessible to all those in attendance.
• Chairs of subcommittees shall be members of the committee.
• Subcommittees shall publish their meeting schedules and other work mechanisms in advance to the public.
• A progress report of subcommittee meetings shall be prepared and sent by subcommittee chairs to committee members prior to the next meeting.
• Full committee and subcommittee meetings will be held in accessible locations and provide for communications and print access.

Decisions / Conclusions

1. Queuing software / agents
   • Zakim is not looking likely. We will get a demo from the W3C. Without a compatible conference bridge, users will need internet access and if this is the case, then a web-based queue manager will be easier to implement and use.
2. Who can edit the wiki?
   • People who register for the wiki
   • Address abuse when and if it happens
   • Any page can be protected from further editing. Allowing partial editing access is problematic.
3. What does subcommittee membership mean?
   • Identification of subcommittee members helpful to chair for knowing when consensus has been reached.
   • Subcommittee members commit to participate in the subcommittee work product.
4. How does one join a subcommittee?
   • Either:
     1. Email the chair (via the list is easiest and preferred); or
     2. Add you name to the subcommittee participants page.
   • Subcommittees can add additional requirements on members
     • Expectations must be posted to subcommittee work page
5. Should we differentiate mailing list membership and Subcommittee membership?
   • Yes. The subcommittee work page contains a roster.
6. How best to use Jared’s time.
   • As we are.
7. Delegation of administrivia?
   • Not at this time.
8. Other tools / demos / consideration
   • Example: Let’s Go Expo.
     • ATIA has lots of success with it.
     • May be compatible with RCC.
   • Put suggestions, ideas on the Task Force Wiki page
     • Include concerns / issues
9. What constitutes public notice?
   • Federal Register?
   • Access Board 508 update page?
10. Recommended procedure for subcommittees.
    • Use the listservs!
      • Reference good transition examples provided by Larry and Andi.
      • Add notes on what consensus means (see David C.’s slides)
        • Subcommittee can capture minority views
      • No requests for consensus on controversial issues discussed on listserv without allowing at least two full business days.
        • This includes determining subcommittee leadership and methods of work.
    • For teleconference calls:
      1. Arrange for captioning.
      2. Post all dial-in and RCC information at least 48 hours in advance to all of the following:
         1. To the teitac subcommittee distribution list
         2. The subcommittee work page
         3. The calendar.
            • To have an event added to the calendar, contact Jared Smith or Jim Tobias.