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Thread: Watermarks in Word docs

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From: Ilana Gordon
Date: Thu, Dec 07 2017 10:41AM
Subject: Watermarks in Word docs
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Looking for some guidance for the use of watermarks. I've always understood
that they are a no no or low vision/contrast issues. We have some docs that
have a watermark that is a light grey and indicates the doc is a sample.

Any info on best practice in this case?

Ilana
--
Ilana Gordon
President
Word Wizards, Inc
8609 2nd Avenue, Unit 406-B
Silver Spring, MD 20910
*v.*301-986-0808 *fax.*301-986-0809
*Direct: 240-380-2639*
www.wordwizardsinc.com

From: Jim Allan
Date: Thu, Dec 07 2017 11:56AM
Subject: Re: Watermarks in Word docs
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I recommend adding the watermark text to the filename (e.g. SAMPLE - the
real fileneme.docx). file name is first thing read by a screen reader. the
filename appears in the center of the word user interface, easy to see.
front loading the file name with the watermark text ensures it will display
in the user interface without being truncated.
Also, recommend adding the watermark text as a header and/or footer (tho
screen reader might not find it), or if possible make the first line of the
document the watermark text in bold (e.g. *SAMPLE SAMPLE SAMPLE ...*)



On Thu, Dec 7, 2017 at 11:41 AM, Ilana Gordon < = EMAIL ADDRESS REMOVED = >
wrote:

> Looking for some guidance for the use of watermarks. I've always understood
> that they are a no no or low vision/contrast issues. We have some docs that
> have a watermark that is a light grey and indicates the doc is a sample.
>
> Any info on best practice in this case?
>
> Ilana
> --
> Ilana Gordon
> President
> Word Wizards, Inc
> 8609 2nd Avenue, Unit 406-B
> Silver Spring, MD 20910
> *v.*301-986-0808 *fax.*301-986-0809
> *Direct: 240-380-2639*
> www.wordwizardsinc.com
> > > > >



--
Jim Allan, Accessibility Coordinator
Texas School for the Blind and Visually Impaired
1100 W. 45th St., Austin, Texas 78756
voice 512.206.9315 fax: 512.206.9452 http://www.tsbvi.edu/
"We shape our tools and thereafter our tools shape us." McLuhan, 1964

From: Karlen Communications
Date: Thu, Dec 07 2017 12:25PM
Subject: Re: Watermarks in Word docs
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...and add it to the Title in the Document Title area (Alt + F, letter I, Q, S). then choose the Advanced Properties dialog. That way if you save the document as a PDF file, and the Show Title is chosen as per PDF/UA instead of the filename, you're covered.

If you simply type it into the Document Title area of the Info tab in Word, that information doesn't seem to synchronize with the advanced Properties dialog so you'll have to type the document title information in the tagged PDF if the document is converted.

I usually put the text on a blank line and make the text white so it doesn't show but TTS and screen readers can find it.

Cheers, Karen

-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Jim Allan
Sent: Thursday, December 7, 2017 1:56 PM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] Watermarks in Word docs

I recommend adding the watermark text to the filename (e.g. SAMPLE - the real fileneme.docx). file name is first thing read by a screen reader. the filename appears in the center of the word user interface, easy to see.
front loading the file name with the watermark text ensures it will display in the user interface without being truncated.
Also, recommend adding the watermark text as a header and/or footer (tho screen reader might not find it), or if possible make the first line of the document the watermark text in bold (e.g. *SAMPLE SAMPLE SAMPLE ...*)



On Thu, Dec 7, 2017 at 11:41 AM, Ilana Gordon < = EMAIL ADDRESS REMOVED = >
wrote:

> Looking for some guidance for the use of watermarks. I've always
> understood that they are a no no or low vision/contrast issues. We
> have some docs that have a watermark that is a light grey and indicates the doc is a sample.
>
> Any info on best practice in this case?
>
> Ilana
> --
> Ilana Gordon
> President
> Word Wizards, Inc
> 8609 2nd Avenue, Unit 406-B
> Silver Spring, MD 20910
> *v.*301-986-0808 *fax.*301-986-0809
> *Direct: 240-380-2639*
> www.wordwizardsinc.com
> > > archives at http://webaim.org/discussion/archives
> >



--
Jim Allan, Accessibility Coordinator
Texas School for the Blind and Visually Impaired
1100 W. 45th St., Austin, Texas 78756
voice 512.206.9315 fax: 512.206.9452 http://www.tsbvi.edu/
"We shape our tools and thereafter our tools shape us." McLuhan, 1964

From: Ilana Gordon
Date: Thu, Dec 07 2017 12:27PM
Subject: Re: Watermarks in Word docs
← Previous message | Next message →

Thanks so much!

On Thu, Dec 7, 2017 at 2:25 PM, Karlen Communications <
= EMAIL ADDRESS REMOVED = > wrote:

> ...and add it to the Title in the Document Title area (Alt + F, letter I,
> Q, S). then choose the Advanced Properties dialog. That way if you save the
> document as a PDF file, and the Show Title is chosen as per PDF/UA instead
> of the filename, you're covered.
>
> If you simply type it into the Document Title area of the Info tab in
> Word, that information doesn't seem to synchronize with the advanced
> Properties dialog so you'll have to type the document title information in
> the tagged PDF if the document is converted.
>
> I usually put the text on a blank line and make the text white so it
> doesn't show but TTS and screen readers can find it.
>
> Cheers, Karen
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On
> Behalf Of Jim Allan
> Sent: Thursday, December 7, 2017 1:56 PM
> To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
> Subject: Re: [WebAIM] Watermarks in Word docs
>
> I recommend adding the watermark text to the filename (e.g. SAMPLE - the
> real fileneme.docx). file name is first thing read by a screen reader. the
> filename appears in the center of the word user interface, easy to see.
> front loading the file name with the watermark text ensures it will
> display in the user interface without being truncated.
> Also, recommend adding the watermark text as a header and/or footer (tho
> screen reader might not find it), or if possible make the first line of the
> document the watermark text in bold (e.g. *SAMPLE SAMPLE SAMPLE ...*)
>
>
>
> On Thu, Dec 7, 2017 at 11:41 AM, Ilana Gordon < = EMAIL ADDRESS REMOVED = >
> wrote:
>
> > Looking for some guidance for the use of watermarks. I've always
> > understood that they are a no no or low vision/contrast issues. We
> > have some docs that have a watermark that is a light grey and indicates
> the doc is a sample.
> >
> > Any info on best practice in this case?
> >
> > Ilana
> > --
> > Ilana Gordon
> > President
> > Word Wizards, Inc
> > 8609 2nd Avenue, Unit 406-B
> > Silver Spring, MD 20910
> > *v.*301-986-0808 *fax.*301-986-0809
> > *Direct: 240-380-2639*
> > www.wordwizardsinc.com
> > > > > > archives at http://webaim.org/discussion/archives
> > > >
>
>
>
> --
> Jim Allan, Accessibility Coordinator
> Texas School for the Blind and Visually Impaired
> 1100 W. 45th St., Austin, Texas 78756
> voice 512.206.9315 fax: 512.206.9452 http://www.tsbvi.edu/
> "We shape our tools and thereafter our tools shape us." McLuhan, 1964
> > > at http://webaim.org/discussion/archives
> >
> > > > >



--
Ilana Gordon
President
Word Wizards, Inc
8609 2nd Avenue, Unit 406-B
Silver Spring, MD 20910
*v.*301-986-0808 *fax.*301-986-0809
*Direct: 240-380-2639*
www.wordwizardsinc.com

From: Ilana Gordon
Date: Thu, Dec 07 2017 12:27PM
Subject: Re: Watermarks in Word docs
← Previous message | Next message →

Thanks so much Jim. So just to be clear are you saying that it should be
taken out completely as a watermark as well?

Thanks,
Ilana

On Thu, Dec 7, 2017 at 1:56 PM, Jim Allan < = EMAIL ADDRESS REMOVED = > wrote:

> I recommend adding the watermark text to the filename (e.g. SAMPLE - the
> real fileneme.docx). file name is first thing read by a screen reader. the
> filename appears in the center of the word user interface, easy to see.
> front loading the file name with the watermark text ensures it will display
> in the user interface without being truncated.
> Also, recommend adding the watermark text as a header and/or footer (tho
> screen reader might not find it), or if possible make the first line of the
> document the watermark text in bold (e.g. *SAMPLE SAMPLE SAMPLE ...*)
>
>
>
> On Thu, Dec 7, 2017 at 11:41 AM, Ilana Gordon < = EMAIL ADDRESS REMOVED = >
> wrote:
>
> > Looking for some guidance for the use of watermarks. I've always
> understood
> > that they are a no no or low vision/contrast issues. We have some docs
> that
> > have a watermark that is a light grey and indicates the doc is a sample.
> >
> > Any info on best practice in this case?
> >
> > Ilana
> > --
> > Ilana Gordon
> > President
> > Word Wizards, Inc
> > 8609 2nd Avenue, Unit 406-B
> > Silver Spring, MD 20910
> > *v.*301-986-0808 *fax.*301-986-0809
> > *Direct: 240-380-2639*
> > www.wordwizardsinc.com
> > > > > > > > > >
>
>
>
> --
> Jim Allan, Accessibility Coordinator
> Texas School for the Blind and Visually Impaired
> 1100 W. 45th St., Austin, Texas 78756
> voice 512.206.9315 fax: 512.206.9452 http://www.tsbvi.edu/
> "We shape our tools and thereafter our tools shape us." McLuhan, 1964
> > > > >



--
Ilana Gordon
President
Word Wizards, Inc
8609 2nd Avenue, Unit 406-B
Silver Spring, MD 20910
*v.*301-986-0808 *fax.*301-986-0809
*Direct: 240-380-2639*
www.wordwizardsinc.com

From: Jim Allan
Date: Thu, Dec 07 2017 1:25PM
Subject: Re: Watermarks in Word docs
← Previous message | Next message →

Ilana,
That is a policy choice. Water marks are difficult for some folks with low
vision and other reading issues to read and they can make the main text of
the document to read. I don't use them, but, my audience is a school for
the blind.
Jim

On Thu, Dec 7, 2017 at 1:27 PM, Ilana Gordon < = EMAIL ADDRESS REMOVED = >
wrote:

> Thanks so much Jim. So just to be clear are you saying that it should be
> taken out completely as a watermark as well?
>
> Thanks,
> Ilana
>
> On Thu, Dec 7, 2017 at 1:56 PM, Jim Allan < = EMAIL ADDRESS REMOVED = > wrote:
>
> > I recommend adding the watermark text to the filename (e.g. SAMPLE - the
> > real fileneme.docx). file name is first thing read by a screen reader.
> the
> > filename appears in the center of the word user interface, easy to see.
> > front loading the file name with the watermark text ensures it will
> display
> > in the user interface without being truncated.
> > Also, recommend adding the watermark text as a header and/or footer (tho
> > screen reader might not find it), or if possible make the first line of
> the
> > document the watermark text in bold (e.g. *SAMPLE SAMPLE SAMPLE ...*)
> >
> >
> >
> > On Thu, Dec 7, 2017 at 11:41 AM, Ilana Gordon < = EMAIL ADDRESS REMOVED = >
> > wrote:
> >
> > > Looking for some guidance for the use of watermarks. I've always
> > understood
> > > that they are a no no or low vision/contrast issues. We have some docs
> > that
> > > have a watermark that is a light grey and indicates the doc is a
> sample.
> > >
> > > Any info on best practice in this case?
> > >
> > > Ilana
> > > --
> > > Ilana Gordon
> > > President
> > > Word Wizards, Inc
> > > 8609 2nd Avenue, Unit 406-B
> > > Silver Spring, MD 20910
> > > *v.*301-986-0808 *fax.*301-986-0809
> > > *Direct: 240-380-2639*
> > > www.wordwizardsinc.com
> > > > > > > > > > > > > > >
> >
> >
> >
> > --
> > Jim Allan, Accessibility Coordinator
> > Texas School for the Blind and Visually Impaired
> > 1100 W. 45th St., Austin, Texas 78756
> > voice 512.206.9315 fax: 512.206.9452 http://www.tsbvi.edu/
> > "We shape our tools and thereafter our tools shape us." McLuhan, 1964
> > > > > > > > > >
>
>
>
> --
> Ilana Gordon
> President
> Word Wizards, Inc
> 8609 2nd Avenue, Unit 406-B
> Silver Spring, MD 20910
> *v.*301-986-0808 *fax.*301-986-0809
> *Direct: 240-380-2639*
> www.wordwizardsinc.com
> > > > >



--
Jim Allan, Accessibility Coordinator
Texas School for the Blind and Visually Impaired
1100 W. 45th St., Austin, Texas 78756
voice 512.206.9315 fax: 512.206.9452 http://www.tsbvi.edu/
"We shape our tools and thereafter our tools shape us." McLuhan, 1964

From: Srinivasu Chakravarthula
Date: Mon, Dec 11 2017 9:52PM
Subject: Re: Watermarks in Word docs
← Previous message | No next message

I don't think you should take out watermark completely. adding "sample" in
title is an alternative. For sighted people, watermark is dispalyed clearly
and less chances of they reading title bar. So have both!

Regards,

Srinivasu Chakravarthula - Twitter: http://twitter.com/CSrinivasu/
Website: http://www.srinivasu.org | http://serveominclusion.com

Let's create an inclusive web!

Lead Accessibility Consultant, Informatica


On Fri, Dec 8, 2017 at 12:57 AM, Ilana Gordon < = EMAIL ADDRESS REMOVED = >
wrote:

> Thanks so much Jim. So just to be clear are you saying that it should be
> taken out completely as a watermark as well?
>
> Thanks,
> Ilana
>
> On Thu, Dec 7, 2017 at 1:56 PM, Jim Allan < = EMAIL ADDRESS REMOVED = > wrote:
>
> > I recommend adding the watermark text to the filename (e.g. SAMPLE - the
> > real fileneme.docx). file name is first thing read by a screen reader.
> the
> > filename appears in the center of the word user interface, easy to see.
> > front loading the file name with the watermark text ensures it will
> display
> > in the user interface without being truncated.
> > Also, recommend adding the watermark text as a header and/or footer (tho
> > screen reader might not find it), or if possible make the first line of
> the
> > document the watermark text in bold (e.g. *SAMPLE SAMPLE SAMPLE ...*)
> >
> >
> >
> > On Thu, Dec 7, 2017 at 11:41 AM, Ilana Gordon < = EMAIL ADDRESS REMOVED = >
> > wrote:
> >
> > > Looking for some guidance for the use of watermarks. I've always
> > understood
> > > that they are a no no or low vision/contrast issues. We have some docs
> > that
> > > have a watermark that is a light grey and indicates the doc is a
> sample.
> > >
> > > Any info on best practice in this case?
> > >
> > > Ilana
> > > --
> > > Ilana Gordon
> > > President
> > > Word Wizards, Inc
> > > 8609 2nd Avenue, Unit 406-B
> > > Silver Spring, MD 20910
> > > *v.*301-986-0808 *fax.*301-986-0809
> > > *Direct: 240-380-2639*
> > > www.wordwizardsinc.com
> > > > > > > > > > > > > > >
> >
> >
> >
> > --
> > Jim Allan, Accessibility Coordinator
> > Texas School for the Blind and Visually Impaired
> > 1100 W. 45th St., Austin, Texas 78756
> > voice 512.206.9315 fax: 512.206.9452 http://www.tsbvi.edu/
> > "We shape our tools and thereafter our tools shape us." McLuhan, 1964
> > > > > > > > > >
>
>
>
> --
> Ilana Gordon
> President
> Word Wizards, Inc
> 8609 2nd Avenue, Unit 406-B
> Silver Spring, MD 20910
> *v.*301-986-0808 *fax.*301-986-0809
> *Direct: 240-380-2639*
> www.wordwizardsinc.com
> > > > >