Creating PDFs: Windows

Document Accessibility Course > Creating PDFs: Windows

Video

Guide

Creating PDFs: Windows

In a previous video you learned about the general principles and processes for creating a PDF from a Word or PowerPoint file. In this video I will demonstrate the specific steps on Windows.

All references to "Acrobat" in this video refer to Adobe Acrobat Pro DC. If you haven't installed this version of Acrobat Pro, please stop this video and install it.

Objectives

  • Identify the process in Windows for creating an accessible PDF using the Acrobat tab.
  • Identify the process in Windows for creating an accessible PDF in Acrobat.

Creating a PDF with the Acrobat tab

When you install Acrobat Pro DC on your computer, Adobe will also install an add-in that allows you to create a PDF without leaving Word or PowerPoint. You will know it is installed when you see the Acrobat tab:

Screenshot of the Acrobat tab highlighted on the Word Ribbon.

If you do not see the Acrobat tab, you do not have a compatible version of Acrobat Pro DC, or the installation process failed. Please see the links to the resources provided by Microsoft and Adobe in the Resources for this section.

To create a PDF file using the Acrobat tab:

  1. Save the file.

    Screenshot of "Save" highlighted on the File sidebar.

  2. Click "Create PDF" on the Acrobat tab.

    Screenshot of the "Create PDF" tool highlighted on the Acrobat tab.

  3. The "Save Adobe PDF File As" dialog will appear. Name the PDF and click "Save".

    Screenshot of the "Save" button highlighted on the "Save Adobe PDF File As" dialog.

The PDF will automatically open in Acrobat.

Create a PDF in Acrobat Pro DC

You can also create a PDF within Acrobat itself. The result is the same as if you had created it from the Acrobat tab in Word or PowerPoint.

In Acrobat Pro DC, select File > Create > PDF from Fileā€¦

Screenshot of "PDF from File" highlighted on the Acrobat File > Create menu.

A dialog will open. Select the file you want to convert to PDF and click "Open".

Screenshot of the "Open" button highlighted on the Acrobat "Open" dialog.

By following the processes outlined here, you can now create a PDF that maintains the accessibility information of a Word or PowerPoint document. Now you are ready to use Acrobat Pro DC to review the accessibility structure that was generated, and leverage the enhanced accessibility potential within a PDF.