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Re: Sending signed PDFs

for

From: Swift, Daniel P.
Date: Jul 12, 2016 1:47PM

I listened to a webinar back in May ("Paperless Contracting with SharePoint and eSignatures" ; Mary-Ellen Power, Joseph McKairnes & Michael Ratigan). They've been working with (U.S.) government agencies for as long as 20 years if I remember right. The take away from the webinar was that you needed a way of authenticating the user and there needed to be some kind of user acceptance (clicking a button, entering initials, etc.). As long as those two pieces were there, you have a legally binding signature.

-Dan

-----Original Message-----
From: WebAIM-Forum [mailto: <EMAIL REMOVED> ] On Behalf Of Brandon Keith Biggs
Sent: Tuesday, July 12, 2016 3:27 PM
To: WebAIM Discussion List
Subject: Re: [WebAIM] Sending signed PDFs

Hello,
I was looking for an FMS or an ECMS that our small company could use, but non had any kind of accessibility rating or looked to be able to transfer legal documents easily into a web form.
Does anyone have any systems that are accessible to use and provide documents accessibly along with the e-sign functionality?
I have a current problem in that I need to give government documents (like W4s and I9s) to our employees and get their signature, but I don't really know how to legally modify the given W4 so it can accept signatures.

I was also thinking I should look into any APIs or standards that describe how to legally gather an electronic signature. Does anyone know of any such thing? Is it just the checkbox saying that says: "By checking this box you are signing this document with your signature"?
Thanks,


Brandon Keith Biggs <http://brandonkeithbiggs.com/>;

On Tue, Jul 12, 2016 at 10:35 AM, Duff Johnson < <EMAIL REMOVED> >
wrote:

> > Our central office has a habit of sending out signed memos generated
> > in
> Word, signed, scanned as PDF, and emailed or posted. What is best
> practice for accessibility? Should they run make accessible on the
> scan to OCR and auto tag the PDF? Or have two PDF versions, one not
> signed but generated from Word with tags? Or is there a better option?
>
> "Best practice" would be to use an electronic document from
> end-to-end. In other words, don't print-to-sign - sign the original
> electronic document instead.
>
> This approach has numerous benefits from an enterprise content
> management
> (ECM) perspective, but from an accessibility point of view it also
> allows the author/agency to create the document properly (with respect
> to
> accessibility) up-front, and evades the cost, hassle, file-size and
> marginal (if at all) accessibility of the "print-sign-scan-OCR" model.
>
> There's some investment (certificate, capable PDF software, IT
> support, learning how to sign electronically), but there are so many
> benefits it behooves any central office to examine the option of
> digital signatures for their PDF documents.
>
> Duff.
> > > archives at http://webaim.org/discussion/archives
> >