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Thread: Formatting Email in Office 2016 or Office 365

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Number of posts in this thread: 4 (In chronological order)

From: Jonathan Avila
Date: Mon, Mar 28 2016 7:23PM
Subject: Formatting Email in Office 2016 or Office 365
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Gary, In my experience some screen readers have trouble with layout tables in non-web versions of Outlook. Outlook uses a MS Word like view for the message view and not HTML and this can cause some issues.

Jonathan Avila

From: Wyant, Jay (MNIT)
Date: Tue, Mar 29 2016 6:31AM
Subject: Re: FW: Formatting Email in Office 2016 or Office 365
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Gary,

We just recently posted some materials on social media on our website, including a tab on how to prepare accessible email: http://mn.gov/mnit/programs/accessibility/social-media.jsp

Please let me know if you find the information useful.

Jay
Jay Wyant | Chief Information Accessibility Officer
Office of Accessibility, a program of MN.IT Services
651-201-1001 |  = EMAIL ADDRESS REMOVED =
 Information Technology for Minnesota Government | mn.gov/mnit
Learn: mn.gov/mnit/accessibility



From: Morin, Gary (NIH/OD) [E]
Date: Wed, Mar 30 2016 9:20AM
Subject: Re: FW: Formatting Email in Office 2016 or Office 365
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Jay, great hearing from you - your website has become a recently bookmarked page that I've looked at a number of times!

Microsoft has just published: Checklist: Create accessible email, https://support.office.com/en-US/article/Checklist-Create-accessible-email-71ce71f4-7b15-4b7a-a2e3-cf91721bbacb, for Office 2013 and Office 2016 Between this page and yours, I think I may have enough to start putting together our own guidance - and then look for material specific to cloud-based Office 365, if that differs in any way.

The one aspect we don't yet have documented anywhere, to my knowledge, is specific guidance for AT users on creating and receiving/managing email - how do we use Dragon NaturallySpeaking, JAWS, etc. to interact with Outlook mail.

Thanks!



From: Jonathan Avila
Date: Wed, Mar 30 2016 9:39AM
Subject: Re: FW: Formatting Email in Office 2016 or Office 365
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An additional item to consider is how the message will appear when you reply to it. The reply from Outlook tends to use the colors associated with the body of the content. Most emails have different colors within the main content of the email such as in a table or other container element and thus the body and text color combinations are not apparent to the author until you reply to the message and these could have low contrast.

Best Regards,

Jonathan

Jonathan Avila
Chief Accessibility Officer
SSB BART Group
= EMAIL ADDRESS REMOVED =
703.637.8957 (Office)
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