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Thread: Formatting Email in Office 2016 or Office 365
Number of posts in this thread: 4 (In chronological order)
From: Jonathan Avila
Date: Mon, Mar 28 2016 7:23PM
Subject: Formatting Email in Office 2016 or Office 365
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Gary, In my experience some screen readers have trouble with layout tables in non-web versions of Outlook. Outlook uses a MS Word like view for the message view and not HTML and this can cause some issues.
Jonathan Avila
-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Morin, Gary (NIH/OD) [E]
Sent: Monday, March 28, 2016 4:13 PM
To: = EMAIL ADDRESS REMOVED =
Subject: [WebAIM] FW: Formatting Email in Office 2016 or Office 365
Greetings,
Has anyone prepared guidelines or instructional material on how to format email in Office 2016 or Office 365 for accessibility and/or Section 508-conformance, that you could share? If not, does anyone have such guidance for an earlier version of Outlook mail that would be conducive to revision and updating?
I have found Seven Simple Steps To Create An Accessible Email In Outlook 2013 (http://www.ferris.edu/HTMLS/administration/adminandfinance/human/Training/emailaccessibility.htm), as well as Creating Accessible Microsoft Outlook 2010 Emails (US Dep't of Commerce) http://osec.doc.gov/Accessibility/Creating_Accessible_Microsoft_Outlook%20_010_%20Emails.html. This is linked to a very good training video at Creating Accessible Microsoft Outlook 2010 Emails (TX Governor's Committee on People with Disabilities) https://youtu.be/1erW3U7uE8w What we would like to find is guidance more a more current version of Microsoft Outlook.
Thanks in advance,
Gary
Gary M. Morin, Program Analyst
NIH Office of the Chief Information Officer
6555 Rock Spring Drive, Suite 300, Room 3NE-28 Bethesda, MD. 20817, Mail Stop: 4801
(301) 402-3924 Voice, (301) 451-9326 TTY/NTS
(240) 200 5030 Videophone; (301) 402-4464 Fax
NIH Section 508: http://508.nih.gov<;http://508.nih.gov/>;, NIH Section 508 Coordinators list: https://ocio.nih.gov/ITGovPolicy/NIH508/Pages/Section508Coordinators.aspx
NIH Section 508 Team: mailto: = EMAIL ADDRESS REMOVED = ?subject=Section 508 Help<mailto: = EMAIL ADDRESS REMOVED = ?subject=Section%20508%20Help> or, for Section 508 Guidance<http://www.hhs.gov/web/508/index.html>;, http://www.hhs.gov/web/508/index.html
Consider the environment. Please don't print this e-mail unless you really need to.
what if the first question we asked was, "what is so unique about this situation that it justifies exclusion? instead of, "how much does it cost to make it accessible?
From: Wyant, Jay (MNIT)
Date: Tue, Mar 29 2016 6:31AM
Subject: Re: FW: Formatting Email in Office 2016 or Office 365
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Gary,
We just recently posted some materials on social media on our website, including a tab on how to prepare accessible email: http://mn.gov/mnit/programs/accessibility/social-media.jsp
Please let me know if you find the information useful.
Jay
Jay Wyantâ|âChief Information Accessibility Officer
Office of Accessibility, a program of MN.IT Services
651-201-1001â|â = EMAIL ADDRESS REMOVED =
âInformation Technology for Minnesota Governmentâ|âmn.gov/mnit
Learn: mn.gov/mnit/accessibility
-----Original Message-----
From: Morin, Gary (NIH/OD) [E] [mailto: = EMAIL ADDRESS REMOVED = ]
Sent: Monday, March 28, 2016 3:13 PM
To: = EMAIL ADDRESS REMOVED =
Subject: [WebAIM] FW: Formatting Email in Office 2016 or Office 365
Greetings,
Has anyone prepared guidelines or instructional material on how to format email in Office 2016 or Office 365 for accessibility and/or Section 508-conformance, that you could share? If not, does anyone have such guidance for an earlier version of Outlook mail that would be conducive to revision and updating?
I have found Seven Simple Steps To Create An Accessible Email In Outlook 2013 (http://www.ferris.edu/HTMLS/administration/adminandfinance/human/Training/emailaccessibility.htm), as well as Creating Accessible Microsoft Outlook 2010 Emails (US Dep't of Commerce) http://osec.doc.gov/Accessibility/Creating_Accessible_Microsoft_Outlook%20_010_%20Emails.html. This is linked to a very good training video at Creating Accessible Microsoft Outlook 2010 Emails (TX Governor's Committee on People with Disabilities) https://youtu.be/1erW3U7uE8w What we would like to find is guidance more a more current version of Microsoft Outlook.
Thanks in advance,
Gary
Gary M. Morin, Program Analyst
NIH Office of the Chief Information Officer
6555 Rock Spring Drive, Suite 300, Room 3NE-28 Bethesda, MD. 20817, Mail Stop: 4801
(301) 402-3924 Voice, (301) 451-9326 TTY/NTS
(240) 200 5030 Videophone; (301) 402-4464 Fax
NIH Section 508: http://508.nih.gov<;http://508.nih.gov/>;, NIH Section 508 Coordinators list: https://ocio.nih.gov/ITGovPolicy/NIH508/Pages/Section508Coordinators.aspx
NIH Section 508 Team: mailto: = EMAIL ADDRESS REMOVED = ?subject=Section 508 Help<mailto: = EMAIL ADDRESS REMOVED = ?subject=Section%20508%20Help> or, for Section 508 Guidance<http://www.hhs.gov/web/508/index.html>;, http://www.hhs.gov/web/508/index.html
Consider the environment. Please don't print this e-mail unless you really need to.
what if the first question we asked was, "what is so unique about this situation that it justifies exclusion? instead of, "how much does it cost to make it accessible?
From: Morin, Gary (NIH/OD) [E]
Date: Wed, Mar 30 2016 9:20AM
Subject: Re: FW: Formatting Email in Office 2016 or Office 365
← Previous message | Next message →
Jay, great hearing from you - your website has become a recently bookmarked page that I've looked at a number of times!
Microsoft has just published: Checklist: Create accessible email, https://support.office.com/en-US/article/Checklist-Create-accessible-email-71ce71f4-7b15-4b7a-a2e3-cf91721bbacb, for Office 2013 and Office 2016 Between this page and yours, I think I may have enough to start putting together our own guidance - and then look for material specific to cloud-based Office 365, if that differs in any way.
The one aspect we don't yet have documented anywhere, to my knowledge, is specific guidance for AT users on creating and receiving/managing email - how do we use Dragon NaturallySpeaking, JAWS, etc. to interact with Outlook mail.
Thanks!
-----Original Message-----
From: Wyant, Jay (MNIT) [mailto: = EMAIL ADDRESS REMOVED = ]
Sent: Tuesday, March 29, 2016 8:32 AM
To: Morin, Gary (NIH/OD) [E] < = EMAIL ADDRESS REMOVED = >; ' = EMAIL ADDRESS REMOVED = ' < = EMAIL ADDRESS REMOVED = >
Subject: RE: [WebAIM] FW: Formatting Email in Office 2016 or Office 365
Gary,
We just recently posted some materials on social media on our website, including a tab on how to prepare accessible email: http://mn.gov/mnit/programs/accessibility/social-media.jsp
Please let me know if you find the information useful.
Jay
Jay Wyantâ|âChief Information Accessibility Officer Office of Accessibility, a program of MN.IT Services
651-201-1001â|â = EMAIL ADDRESS REMOVED =
âInformation Technology for Minnesota Governmentâ|âmn.gov/mnit
Learn: www.mn.gov/mnit/accessibility<;http://www.mn.gov/mnit/accessibility>;
-----Original Message-----
From: Morin, Gary (NIH/OD) [E] [mailto: = EMAIL ADDRESS REMOVED = ]
Sent: Monday, March 28, 2016 3:13 PM
To: = EMAIL ADDRESS REMOVED =
Subject: [WebAIM] FW: Formatting Email in Office 2016 or Office 365
Greetings,
Has anyone prepared guidelines or instructional material on how to format email in Office 2016 or Office 365 for accessibility and/or Section 508-conformance, that you could share? If not, does anyone have such guidance for an earlier version of Outlook mail that would be conducive to revision and updating?
I have found Seven Simple Steps To Create An Accessible Email In Outlook 2013 (http://www.ferris.edu/HTMLS/administration/adminandfinance/human/Training/emailaccessibility.htm), as well as Creating Accessible Microsoft Outlook 2010 Emails (US Dep't of Commerce) http://osec.doc.gov/Accessibility/Creating_Accessible_Microsoft_Outlook%20_010_%20Emails.html. This is linked to a very good training video at Creating Accessible Microsoft Outlook 2010 Emails (TX Governor's Committee on People with Disabilities) https://youtu.be/1erW3U7uE8w What we would like to find is guidance more a more current version of Microsoft Outlook.
Thanks in advance,
Gary
Gary M. Morin, Program Analyst
NIH Office of the Chief Information Officer
6555 Rock Spring Drive, Suite 300, Room 3NE-28 Bethesda, MD. 20817, Mail Stop: 4801
(301) 402-3924 Voice, (301) 451-9326 TTY/NTS
(240) 200 5030 Videophone; (301) 402-4464 Fax
NIH Section 508: http://508.nih.gov<;http://508.nih.gov/>;, NIH Section 508 Coordinators list: https://ocio.nih.gov/ITGovPolicy/NIH508/Pages/Section508Coordinators.aspx
NIH Section 508 Team: mailto: = EMAIL ADDRESS REMOVED = ?subject=Section 508 Help<mailto: = EMAIL ADDRESS REMOVED = ?subject=Section%20508%20Help> or, for Section 508 Guidance<http://www.hhs.gov/web/508/index.html>;, http://www.hhs.gov/web/508/index.html
Consider the environment. Please don't print this e-mail unless you really need to.
what if the first question we asked was, "what is so unique about this situation that it justifies exclusion? instead of, "how much does it cost to make it accessible?
From: Jonathan Avila
Date: Wed, Mar 30 2016 9:39AM
Subject: Re: FW: Formatting Email in Office 2016 or Office 365
← Previous message | No next message
An additional item to consider is how the message will appear when you reply to it. The reply from Outlook tends to use the colors associated with the body of the content. Most emails have different colors within the main content of the email such as in a table or other container element and thus the body and text color combinations are not apparent to the author until you reply to the message and these could have low contrast.
Best Regards,
Jonathan
Jonathan Avila
Chief Accessibility Officer
SSB BART Group
= EMAIL ADDRESS REMOVED =
703.637.8957 (Office)
Visit us online: Website | Twitter | Facebook | Linkedin | Blog
Check out our Digital Accessibility Webinars!
-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Morin, Gary (NIH/OD) [E]
Sent: Wednesday, March 30, 2016 11:20 AM
To: Wyant, Jay (MNIT); ' = EMAIL ADDRESS REMOVED = '
Subject: Re: [WebAIM] FW: Formatting Email in Office 2016 or Office 365
Jay, great hearing from you - your website has become a recently bookmarked page that I've looked at a number of times!
Microsoft has just published: Checklist: Create accessible email, https://support.office.com/en-US/article/Checklist-Create-accessible-email-71ce71f4-7b15-4b7a-a2e3-cf91721bbacb, for Office 2013 and Office 2016 Between this page and yours, I think I may have enough to start putting together our own guidance - and then look for material specific to cloud-based Office 365, if that differs in any way.
The one aspect we don't yet have documented anywhere, to my knowledge, is specific guidance for AT users on creating and receiving/managing email - how do we use Dragon NaturallySpeaking, JAWS, etc. to interact with Outlook mail.
Thanks!
-----Original Message-----
From: Wyant, Jay (MNIT) [mailto: = EMAIL ADDRESS REMOVED = ]
Sent: Tuesday, March 29, 2016 8:32 AM
To: Morin, Gary (NIH/OD) [E] < = EMAIL ADDRESS REMOVED = >; ' = EMAIL ADDRESS REMOVED = ' < = EMAIL ADDRESS REMOVED = >
Subject: RE: [WebAIM] FW: Formatting Email in Office 2016 or Office 365
Gary,
We just recently posted some materials on social media on our website, including a tab on how to prepare accessible email: http://mn.gov/mnit/programs/accessibility/social-media.jsp
Please let me know if you find the information useful.
Jay
Jay Wyantâ|âChief Information Accessibility Officer Office of Accessibility, a program of MN.IT Services
651-201-1001â|â = EMAIL ADDRESS REMOVED =
âInformation Technology for Minnesota Governmentâ|âmn.gov/mnit
Learn: www.mn.gov/mnit/accessibility<;http://www.mn.gov/mnit/accessibility>;
-----Original Message-----
From: Morin, Gary (NIH/OD) [E] [mailto: = EMAIL ADDRESS REMOVED = ]
Sent: Monday, March 28, 2016 3:13 PM
To: = EMAIL ADDRESS REMOVED =
Subject: [WebAIM] FW: Formatting Email in Office 2016 or Office 365
Greetings,
Has anyone prepared guidelines or instructional material on how to format email in Office 2016 or Office 365 for accessibility and/or Section 508-conformance, that you could share? If not, does anyone have such guidance for an earlier version of Outlook mail that would be conducive to revision and updating?
I have found Seven Simple Steps To Create An Accessible Email In Outlook 2013 (http://www.ferris.edu/HTMLS/administration/adminandfinance/human/Training/emailaccessibility.htm), as well as Creating Accessible Microsoft Outlook 2010 Emails (US Dep't of Commerce) http://osec.doc.gov/Accessibility/Creating_Accessible_Microsoft_Outlook%20_010_%20Emails.html. This is linked to a very good training video at Creating Accessible Microsoft Outlook 2010 Emails (TX Governor's Committee on People with Disabilities) https://youtu.be/1erW3U7uE8w What we would like to find is guidance more a more current version of Microsoft Outlook.
Thanks in advance,
Gary
Gary M. Morin, Program Analyst
NIH Office of the Chief Information Officer
6555 Rock Spring Drive, Suite 300, Room 3NE-28 Bethesda, MD. 20817, Mail Stop: 4801
(301) 402-3924 Voice, (301) 451-9326 TTY/NTS
(240) 200 5030 Videophone; (301) 402-4464 Fax
NIH Section 508: http://508.nih.gov<;http://508.nih.gov/>;, NIH Section 508 Coordinators list: https://ocio.nih.gov/ITGovPolicy/NIH508/Pages/Section508Coordinators.aspx
NIH Section 508 Team: mailto: = EMAIL ADDRESS REMOVED = ?subject=Section 508 Help<mailto: = EMAIL ADDRESS REMOVED = ?subject=Section%20508%20Help> or, for Section 508 Guidance<http://www.hhs.gov/web/508/index.html>;, http://www.hhs.gov/web/508/index.html
Consider the environment. Please don't print this e-mail unless you really need to.
what if the first question we asked was, "what is so unique about this situation that it justifies exclusion? instead of, "how much does it cost to make it accessible?