Word 2010 for Windows
Creating Accessible Documents

Creating and Editing Headings

1. Select the Home tab from the ribbon.
2. In your document, select the text to convert to a heading.
3. Click on the appropriate heading level in the Styles in-ribbon gallery; e.g., Heading 1.
4. Headings 1, 2, or 3 can also be assigned using Control + Alt + 1, 2, or 3, respectively.
   

Adding Alternative Text

1. Right-click on the image and select Format Picture. A dialog box will appear.
   
2. Select the Alt Text option in the sidebar. Enter the appropriate alternative text in the Description field, NOT the Title field.
   

Creating Tables

1. Use the Insert Table command to create a table.
2. If your table has a column header(s), right click on the first row in the table and select Table Properties > Row > Repeat as header row at the top of each page.

Editing Hyperlinks

1. Select a hyperlink, right-click, and select Edit Hyperlink or Ctrl + K.
2. Change the text in the Text to display field to a more meaningful description.
   

Creating Lists

• Select the Page Layout tab on the ribbon.
• Select the Bullets or Numbering menu from the Paragraph group.
  

Creating Columns

1. Select the Page Layout tab on the ribbon.
2. Select Columns in the Page Setup group.
   

Using the Accessibility Checker

1. Select File > Info > Check for Issues > Check Accessibility.
   
2. The checker presents accessibility errors, warnings, and tips for making repairs.

Saving as HTML

1. Select the Word logo in the upper-left corner and then select Save As > Other Formats.
   
2. Choose one of two options for exporting to HTML from the Save as type drop-down menu:
   • Save as Web Page
   • Save as Web Page, Filtered
     

Converting to PDF

Users can create PDF files with the Adobe Acrobat add-in (recommended), or by using Word to save the document as a PDF file.