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Re: Accessible "save as PDF" plug ins for Word on OSX

for

From: Karlen Communications
Date: Jan 7, 2011 11:45AM

For both Office 2007 and 2010 using either the save as PDF add-in or the now
built-in save as PDF functionality you can create a tagged PDF. There is a
check box in the PDF options once you choose to save the document as a PDF
that should be checked by default to Tag the document. You will have to
check the check box to create Bookmarks from headings.

There is only one major issue I've come across which is one that is common
to both Acrobat 9 and X and the save as PDF add-in which is based on the
same PDF specs. If Your document has images in it, all <Figure> Tags will
get put at the top or near the top of the Tags Tree instead of their logical
place in the document. In addition if you look in the Order Panel images are
always the last item in the page order rather than their logical place on
the page. Adobe knows about this bug as does Microsoft.

Thank heaven I always put captions on images as this lets me relegate the
images to Artifacts which takes less time than dragging the Tags around the
Tags Tree.

Other than that I've used the save as PDF add-in for both Office 2007 and
2010 to create tagged PDF documents. No problems in retaining structure that
is present in my source documents.

I'd be curious to know more about the forms issue. Word should be used to
create the template for the form as Word form controls do not convert to PDF
form controls...this has always been the case.

Cheers, Karen

-----Original Message-----
From: <EMAIL REMOVED>
[mailto: <EMAIL REMOVED> ] On Behalf Of Jim Allan
Sent: January-07-11 1:06 PM
To: WebAIM Discussion List
Subject: Re: [WebAIM] Accessible "save as PDF" plug ins for Word on OSX

I have office 2010 and acrobat x, on simple documents (headings,
lists) the pdf is created just fine, when you get to forms creating a pdf
crashes word 2010. have been researching it online, seems to be a known
issue, but no solution yet.
I read yesterday, while searching for a solution to the crashing, that
saving as pdf does not tag the document and I believe it looses structure.
can't seem to find the reference. does any one else know about this?
Jim

On Fri, Jan 7, 2011 at 6:14 AM, Karlen Communications
< <EMAIL REMOVED> > wrote:
> I would ask for Office 2010 as Word, PowerPoint and excel have an
> accessibility checker. There is also a Navigation Pane where you can
> review headings, the ability to import and export styles and a styles
> manager/organizer that is useful. Office 2007 has all of these except
> the accessibility checker. Office 2010 has the save as PDF add-in
> built in whereas Office 2007 needs a download and install for the add-in.
>
> One other note of importance is that with Office 2010 you would need
> Acrobat X to use the integrated Adobe add-in to convert documents
> directly from Office. I know Acrobat X does NOT support a 64-bit
> install of Office 2010 So you would need to ensure that the 32-bit
> version of Office was installed. My version of Office 2010 is 64-bit
> only so I do not have access to the Adobe add-in. I have to either use
> the Microsoft save as PDF tools or open the document in an Office  
> 2007 version/on another computer to use the integrated Adobe add-in.
> This means I still have to have two computers to create PDF: one with
> Office 2010 and Acrobat 9/which has the standard menus, and one with
> Office 2007 32-bit and Acrobat X/which has an entirely new UI that is
> minimally accessible using the keyboard/has most of the menus removed.
>
> Cheers, Karen
>
>
>
> -----Original Message-----
> From: <EMAIL REMOVED>
> [mailto: <EMAIL REMOVED> ] On Behalf Of Heather
> Parker
> Sent: January-06-11 6:59 PM
> To: 'WebAIM Discussion List'
> Subject: Re: [WebAIM] Accessible "save as pdf" plug ins for Word on
> OSX
>
> I have 2003 & Acrobat Pro 8 on my PC, but the laptops have 2007.  Some
> of our department computers have 2003 and others have 2007.  Some of
> the computers in other departments have 2010.
>
> I could ask for 2007 if it would help me.  They would be happy to
> upgrade me.
>
> "After creating the PDF from Word 2003, you have to set the language
> specification (under File, Properties, Advanced)..."
>
> So I just can't turn it on and leave it on?
>
> I think most of the errors where heading problems.  I'll run one of
> the proposals through and see what the errors are.  The proposals were
> created with CutePDF by the librarian.
>
> Thanks again,
>
> Heather
> Alliant Int'l Univ
>