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Re: Alt Text in PowerPoint 2010


From: Karlen Communications
Date: Apr 14, 2011 5:00AM

Am not sure what the bug is. The Title and Description are on two lines in
the PDF Alt Text TouchUp Properties dialog. They read as they do in Word,
first Title and then Description and each is identified as either Title or
Description in the tagged PDF.

I am using JAWS 12 and Word 2010 to view the DOC file so maybe there is more
to this when you open the document in Word 2003? Maybe I've been working in
Office 2010 too long to recognize the bug?

Maybe this is a good bug...a feature?

BTW a message from the Section 508 list indicates that with SP1 of Office
2011 for Mac you can now add Alt Text to images. Haven't downloaded and
installed SP1 for Office for Mac 2011 yet but looking forward to trying this

Cheers, Karen

-----Original Message-----
[mailto: <EMAIL REMOVED> ] On Behalf Of Andrew
Sent: April-13-11 10:05 PM
To: WebAIM Discussion List
Subject: Re: [WebAIM] Alt Text in PowerPoint 2010

PPT 2010 and Word 2010 only use the Description field when publishing to

There is an interesting bug in Word however that merits mention. When you
create a new Word document the file format seems to be docx before it is
saved. The issue comes when you create a document, insert an image, and add
title and/or description, and then save as .doc instead of .docx.

If the Title value is set as "a ball" and the description is "a red ball
sitting on a green lawn", when you save as .doc the title and description
are combined and entered into the single alt text field used with the .doc
format for images, and on top of that, some additional information is added
for you. What you get in the alt text field is: "Title: a ball -
Description: a red ball sitting on a green lawn".

The big risk is if you create a document that has title and/or description
for a bunch of images and then you save it as .doc. That creates a lot of
extra work in fixing those images.


Andrew Kirkpatrick
Group Product Manager, Accessibility
Adobe Systems


-----Original Message-----
[mailto: <EMAIL REMOVED> ] On Behalf Of John E Brandt
Sent: Wednesday, April 13, 2011 9:30 PM
To: 'WebAIM Discussion List'
Subject: Re: [WebAIM] Alt Text in PowerPoint 2010

I believe that is still the case. A PPT 2007 file that has had "Alt text"
added shows that information in the Description box and nothing in the Title
when converted and saved in PPT 2010. I am not sure if any AT reads the
Title "tag" but this is what MS offers as way of explanation:

"A title can be read to a person with a disability and is used to determine
whether they wish to hear the description of the content"

This statement come from the "Inspection Results/Additional Information"
that gets created when you run the Accessibility Checker in PPT 2010.

BTW, the Accessibility Checker also checks a number of other things
including whether "objects," "Content Placeholders," shapes such as
"rectangles," and "straight arrows" also have Alt text. The checker also
looks for Slide Titles ensuring there is on and that each have a unique
name, and on slides with multiple text boxes, instructs the author to check
and make sure the reading order of the slide makes sense.


John E. Brandt
Augusta, Maine, USA

-----Original Message-----
[mailto: <EMAIL REMOVED> ] On Behalf Of Terrill Thompson
Sent: Wednesday, April 13, 2011 8:35 PM
To: WebAIM Discussion List ( <EMAIL REMOVED> )
Subject: [WebAIM] Alt Text in PowerPoint 2010

Hi All,

What's the current status of alt text in PowerPoint 2010? It's always
seemed pretty progressive to me that Microsoft is providing an opportunity
to tag images with both a Title and Description, Title (in theory) being
analogous to the HTML alt attribute, and Description being an optional
longer description for more complex images. Last I heard though, the
general recommendation was to avoid the Title field and enter conventional
alt text into the Description field, since the latter was the only field of
the two that was reliably supported by assistive technologies and HTML/PDF
conversion tools. Is this still the case? Is there any AT or conversion
tool at all that supports both fields? It's a shame to have this feature and
never be able to use it.

Thanks for any updates or insights.

Terrill Thompson
Technology Accessibility Specialist
DO-IT, UW Accessible Technology
UW Information Technology
University of Washington
<EMAIL REMOVED> | 206/221-4168