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From: Angela French
Date: Tue, Mar 08 2016 12:54PM
Subject: Guidiance on posting recorded WebEx sessions
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Hello,
We have had a request from staff to post some recorded WebEx sessions. I'm guessing that to be compliant with accessibility guidelines we would need to have these captioned. Can anyone offer advice on this? Are we being non-compliant to post them without captioning? Have any of you ever captioned WebEx recordings?

Thanks


Angela French
Internet/Intranet Specialist
Washington State Board for Community and Technical Colleges
360-704-4316
= EMAIL ADDRESS REMOVED = <mailto: = EMAIL ADDRESS REMOVED = >
www.sbctc.edu<;http://www.sbctc.edu/>;

From: L Snider
Date: Tue, Mar 08 2016 6:34PM
Subject: Re: Guidiance on posting recorded WebEx sessions
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Hi Angela,

I have seen live captioning once, and once they captioned one I did later
on (most I attend are not captioned at all). I believe they have to be
captioned to be compliant, but I would like to hear if others feel the same
way....

Cheers

Lisa

On Tue, Mar 8, 2016 at 1:54 PM, Angela French < = EMAIL ADDRESS REMOVED = > wrote:

>
> Hello,
> We have had a request from staff to post some recorded WebEx sessions.
> I'm guessing that to be compliant with accessibility guidelines we would
> need to have these captioned. Can anyone offer advice on this? Are we
> being non-compliant to post them without captioning? Have any of you ever
> captioned WebEx recordings?
>
> Thanks
>
>
> Angela French
> Internet/Intranet Specialist
> Washington State Board for Community and Technical Colleges
> 360-704-4316
> = EMAIL ADDRESS REMOVED = <mailto: = EMAIL ADDRESS REMOVED = >
> www.sbctc.edu<;http://www.sbctc.edu/>;
>
>

From: Kelly Lupo
Date: Tue, Mar 08 2016 7:18PM
Subject: Re: Guidiance on posting recorded WebEx sessions
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Regarding compliance (these were the 508 standards from Access-Board.gov
<https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/section-508-standards#subpart_b>
because I happened to be on the page. :)):
§ 1194.22 Web-based intranet and internet information and applications.
(b) Equivalent alternatives for any multimedia presentation shall be
synchronized with the presentation.


WCAG (from w3.org <https://www.w3.org/TR/WCAG20/> - TL;DR at the end):
Guideline 1.2 Time-based Media: Provide alternatives for time-based media.

1.2.1 Audio-only and Video-only (Prerecorded): For prerecorded audio-only
and prerecorded video-only media, the following are true, except when the
audio or video is a media alternative for text and is clearly labeled as
such: (Level A)

Prerecorded Audio-only: An alternative for time-based media is provided
that presents equivalent information for prerecorded audio-only content.

Prerecorded Video-only: Either an alternative for time-based media or an
audio track is provided that presents equivalent information for
prerecorded video-only content.

1.2.2 Captions (Prerecorded): Captions are provided for all prerecorded
audio content in synchronized media, except when the media is a media
alternative for text and is clearly labeled as such. (Level A)

1.2.3 Audio Description or Media Alternative (Prerecorded): An alternative
for time-based media or audio description of the prerecorded video content
is provided for synchronized media, except when the media is a media
alternative for text and is clearly labeled as such. (Level A)

1.2.4 Captions (Live): Captions are provided for all live audio content in
synchronized media. (Level AA)

1.2.5 Audio Description (Prerecorded): Audio description is provided for
all prerecorded video content in synchronized media. (Level AA)

1.2.6 Sign Language (Prerecorded): Sign language interpretation is provided
for all prerecorded audio content in synchronized media. (Level AAA)

1.2.7 Extended Audio Description (Prerecorded): Where pauses in foreground
audio are insufficient to allow audio descriptions to convey the sense of
the video, extended audio description is provided for all prerecorded video
content in synchronized media. (Level AAA)

1.2.8 Media Alternative (Prerecorded): An alternative for time-based media
is provided for all prerecorded synchronized media and for all prerecorded
video-only media. (Level AAA)

1.2.9 Audio-only (Live): An alternative for time-based media that presents
equivalent information for live audio-only content is provided. (Level AAA)


TL;DR, From what I'm reading, it is required for minimum Section 508 AND
WCAG 2.0 (Level A) compliance. (Unless the video itself is an alternative
to text-based content, but that does not seem to be the case here.)

I've used screen-capture software to record the presentation and then
tossed it onto Youtube, which will caption it for me. (You then have to go
back and edit it - because Youtube comes up with some funny stuff - but it
beats captioning from scratch!) I can't see why that wouldn't work for a
WebEx recording.

(I am assuming that WebEx records into its own proprietary format, but if
it records to something standard like .mpg or .avi, you can probably skip
the step of having to record via screen-capture - which would save time in
actually having to re-watch it to record it.)

Kelly

On Tue, Mar 8, 2016 at 8:34 PM, L Snider < = EMAIL ADDRESS REMOVED = > wrote:

> Hi Angela,
>
> I have seen live captioning once, and once they captioned one I did later
> on (most I attend are not captioned at all). I believe they have to be
> captioned to be compliant, but I would like to hear if others feel the same
> way....
>
> Cheers
>
> Lisa
>
> On Tue, Mar 8, 2016 at 1:54 PM, Angela French < = EMAIL ADDRESS REMOVED = > wrote:
>
> >
> > Hello,
> > We have had a request from staff to post some recorded WebEx sessions.
> > I'm guessing that to be compliant with accessibility guidelines we would
> > need to have these captioned. Can anyone offer advice on this? Are we
> > being non-compliant to post them without captioning? Have any of you
> ever
> > captioned WebEx recordings?
> >
> > Thanks
> >
> >
> > Angela French
> > Internet/Intranet Specialist
> > Washington State Board for Community and Technical Colleges
> > 360-704-4316
> > = EMAIL ADDRESS REMOVED = <mailto: = EMAIL ADDRESS REMOVED = >
> > www.sbctc.edu<;http://www.sbctc.edu/>;
> >
> >
> > > > >

From: Wee, Kim (MNIT)
Date: Wed, Mar 09 2016 6:34AM
Subject: Re: Guidiance on posting recorded WebEx sessions
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We caption recorded WebEx videos often. We ask program staff to do the following.

1. Login to your WebEx hosting account.
2. Click on "My WebEx"
3. Click "My Files" on the left bar
4. Click "My Recordings" tab
5. Open the WebEx Recording Editor
6. Click "File" and "Open". Find the recording you would like to convert.
7. Confirm that the recording is stopped, since you cannot export a file that is playing.
8. Click "File"
a. Select "Export to"
b. Choose a location for the file in the "Export to" dialog box.
c. Type a file name and click "Save." The customizable .WMV options dialog box appears. Click "OK."
9. A WMV Options box will pop up.
a. Select Video Codec: Windows Media Video 9
b. Select Audio Codec: Windows Media Audio 9.2
c. Click "OK"
10. Once the OK button is clicked the WRF file conversion will begin as shown in the below example image. Once the conversion is complete the window will disappear.

Once they have the WMV file, the file is sent for captioning and then posted.

KIM WEE | WEBMASTER AND ACCESSIBILITY COORDINATOR
MN.IT SERVICES @ EDUCATION
651-582-8548 (w) | = EMAIL ADDRESS REMOVED =
Information Technology for Minnesota Government | mn.gov/mnit

From: Angela French
Date: Wed, Mar 09 2016 9:58AM
Subject: Re: Guidiance on posting recorded WebEx sessions
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Thank you. How is that captioning done at that point?

From: Wee, Kim (MNIT)
Date: Wed, Mar 09 2016 10:20AM
Subject: Re: Guidiance on posting recorded WebEx sessions
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We currently have a contract with a vendor (CaptionMax) for captioning. Most of the captioning is done this way, but sometimes (if the video is short) we use Captivate to create a .srt file or encode the video for open captioning.

KIM WEE | WEBMASTER AND ACCESSIBILITY COORDINATOR
MN.IT SERVICES @ EDUCATION
651-582-8548 (w) | = EMAIL ADDRESS REMOVED =
Information Technology for Minnesota Government | mn.gov/mnit

From: Emily Griffin
Date: Wed, Mar 09 2016 1:30PM
Subject: Re: Guidiance on posting recorded WebEx sessions
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Yes, you should definitely caption WebEx recordings. It's not too hard to
do. There are instructions for captioning WebEx recordings here:

http://www.3playmedia.com/how-it-works/how-to-guides/captions-subtitles-transcription-for-webex-recordings/

---------- Forwarded message ----------
From: Angela French < = EMAIL ADDRESS REMOVED = >
To: "WebAim Forum ( = EMAIL ADDRESS REMOVED = )" <
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Cc:
Date: Tue, 8 Mar 2016 19:54:02 +0000
Subject: [WebAIM] Guidiance on posting recorded WebEx sessions

Hello,
We have had a request from staff to post some recorded WebEx sessions. I'm
guessing that to be compliant with accessibility guidelines we would need
to have these captioned. Can anyone offer advice on this? Are we being
non-compliant to post them without captioning? Have any of you ever
captioned WebEx recordings?

Thanks


Angela French
Internet/Intranet Specialist
Washington State Board for Community and Technical Colleges
360-704-4316
= EMAIL ADDRESS REMOVED = <mailto: = EMAIL ADDRESS REMOVED = >
www.sbctc.edu<;http://www.sbctc.edu/>;