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From: Amanda.Walsh
Date: Thu, Feb 16 2023 12:23PM
Subject: PowerPoint accessibility with text in outline view
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Hello,

I'm wondering if its an ADA standard or requirement that all text on slides must so and view in the outline view. I know when using textboxes in PowerPoint that text content will not show up in the outline view and its best to use a slide layout with content placeholders.

I'm not sure if there is any conformance on text in the outline view.

With appreciation,

Amanda Walsh, MS
Lead Accessible UX Specialist
Masters of Science, Assistive Technology Studies and Human Services
User-Centered Design and Innovation (A11y Service Center<https://wim-jira.wellsfargo.com/servicedesk/customer/portal/12230> for request)
Advisor & Client Services-Digital Product Development
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From: Karen McCall
Date: Fri, Feb 17 2023 3:48AM
Subject: Re: PowerPoint accessibility with text in outline view
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As far as I know, this is not a requirement or standard. It is a best practice.

When I do training, I advise participants that it is the text in the Outline view that will be converted to RTF/DOCX when creating an alternate format that for Braille or large print. It makes sense to use the default accessible placeholders and customize any slide layouts using them instead of using text boxes because you would need to copy and paste the contents of EVERY text box into the alternate format. This tends to waste time when the content could be more accessible from the start.

While I can Tab to a text box and my screen reader will read the content with no problem (unlike text boxes in Word) it is the extra work needed when an alternate format of the presentation is requested, that has me recommending that text boxes not be used.

Plus, we can use the default placeholders and either customize a slide layout in Slide Master view or on the slide canvas and change the attributes of that placeholder to meet our needs.

Cheers, Karen

From: Elizabeth Thomas
Date: Fri, Feb 17 2023 12:43PM
Subject: Re: PowerPoint accessibility with text in outline view
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I agree with everything Karen said ( I learned all that from one of her trainings).
Another thing to note is that sometimes if text doesn't show up in outline view, if you convert to PDF that content isn't tagged in the PDF. Which means you have to manually tag it, and it's hit or miss whether that actually works. It doesn't happen all the time, but it happens often enough that it's worth noting.
-Elizabeth
Digital Accessibility Specialist
New Jersey Department of Education

Sent from my iPhone

> On Feb 17, 2023, at 5:48 AM, Karen McCall < = EMAIL ADDRESS REMOVED = > wrote:
>
> As far as I know, this is not a requirement or standard. It is a best practice.
>
> When I do training, I advise participants that it is the text in the Outline view that will be converted to RTF/DOCX when creating an alternate format that for Braille or large print. It makes sense to use the default accessible placeholders and customize any slide layouts using them instead of using text boxes because you would need to copy and paste the contents of EVERY text box into the alternate format. This tends to waste time when the content could be more accessible from the start.
>
> While I can Tab to a text box and my screen reader will read the content with no problem (unlike text boxes in Word) it is the extra work needed when an alternate format of the presentation is requested, that has me recommending that text boxes not be used.
>
> Plus, we can use the default placeholders and either customize a slide layout in Slide Master view or on the slide canvas and change the attributes of that placeholder to meet our needs.
>
> Cheers, Karen
>
>