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From: Caid, Lisa M.
Date: Wed, Mar 11 2015 10:07AM
Subject: Accessible layout table for Outlook email messages
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Hello everyone,
I hope you are having a good day. If I create an email message in Microsoft Outlook 2010 for Windows, using a simple 2 row, 1 column layout table, will it be accessible? Below is an example.
[Image: department logo]

Email content


Will it be okay to add Heading and List styles, etc. to the email content inside the table?
One reason to use the layout table is to format the email's page dimensions, 8.5 by 11 inches, uniformly. I haven't found a way to do that in Outlook, but I haven't searched Help yet. If I can reliably format page width in Outlook, like setting the page margins in Word, I would prefer to do this. Another reason to use the table is to add borders around the content for interest.
My testing with JAWS version 13 and MS Outlook 2010 for Windows was successful. But I tend to ask the obvious for clarity.
Thank you in advance for your help and patience.
Sincerely,

Lisa M. Caid
Accessibility Coordinator
Information Technology - Accessibility<http://www.wtamu.edu/about/web-accessibility.aspx>;
West Texas A&M University
= EMAIL ADDRESS REMOVED = <mailto: = EMAIL ADDRESS REMOVED = >
(806) 651-1241
IT Service Center (806) 651-4357

If you need email content or attachments in alternate formats for accessibility, please send your contact information and the specifics of your request to = EMAIL ADDRESS REMOVED = <mailto: = EMAIL ADDRESS REMOVED = >.

From: Olaf Drümmer
Date: Wed, Mar 11 2015 11:19AM
Subject: Re: Accessible layout table for Outlook email messages
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Hi Lisa,

before getting into any accessibility details - did you try to read such an email on a mobile phone?

Olaf

On 11 Mar 2015, at 17:07, "Caid, Lisa M." < = EMAIL ADDRESS REMOVED = > wrote:

> Hello everyone,
> I hope you are having a good day. If I create an email message in Microsoft Outlook 2010 for Windows, using a simple 2 row, 1 column layout table, will it be accessible? Below is an example.
> [Image: department logo]
>
> Email content
>
>
> Will it be okay to add Heading and List styles, etc. to the email content inside the table?
> One reason to use the layout table is to format the email's page dimensions, 8.5 by 11 inches, uniformly. I haven't found a way to do that in Outlook, but I haven't searched Help yet. If I can reliably format page width in Outlook, like setting the page margins in Word, I would prefer to do this. Another reason to use the table is to add borders around the content for interest.
> My testing with JAWS version 13 and MS Outlook 2010 for Windows was successful. But I tend to ask the obvious for clarity.
> Thank you in advance for your help and patience.
> Sincerely,
>
> Lisa M. Caid
> Accessibility Coordinator
> Information Technology - Accessibility<http://www.wtamu.edu/about/web-accessibility.aspx>;
> West Texas A&M University
> = EMAIL ADDRESS REMOVED = <mailto: = EMAIL ADDRESS REMOVED = >
> (806) 651-1241
> IT Service Center (806) 651-4357
>
> If you need email content or attachments in alternate formats for accessibility, please send your contact information and the specifics of your request to = EMAIL ADDRESS REMOVED = <mailto: = EMAIL ADDRESS REMOVED = >.
>
> > >

From: Caid, Lisa M.
Date: Wed, Mar 11 2015 11:34AM
Subject: Re: Accessible layout table for Outlook email messages
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No Olaf, not until you asked me to.

Yes, now I've used my Android 4.4.4 phone to access Microsoft Outlook Web Access, to view my email inbox. (I read the email without using any AT on my phone.)

The email that I sent to the WebAIM list lost the layout table in the send process. But the information that was in the table is still in a logical reading order.

Sincerely,

Lisa Caid
Accessibility Coordinator
Information Technology - Accessibility
= EMAIL ADDRESS REMOVED =
(806) 651-1241
IT Service Center (806) 651-4357

If you need email content or attachments in alternate formats for accessibility, please send your contact information and the specifics of your request to = EMAIL ADDRESS REMOVED = .

From: Jonathan Avila
Date: Wed, Mar 11 2015 12:20PM
Subject: Re: Accessible layout table for Outlook email messages
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> I hope you are having a good day. If I create an email message in Microsoft Outlook 2010 for Windows, using a simple 2 row, 1 column layout table, will

It is my experience that some screen readers other than JAWS 15/16 in Windows have trouble reading layout tables in Outlook because the content is not presented in a Web view and is in a MS Word like view. Sometimes the user has to open the mail message in a browser.

Jonathan

-- 
Jonathan Avila 
Chief Accessibility Officer
SSB BART Group 
= EMAIL ADDRESS REMOVED =
Phone 703.637.8957  
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