WebAIM - Web Accessibility In Mind

E-mail List Archives

Thread: [Athen] Powerpoint, screenreaders and text boxes

for

Number of posts in this thread: 3 (In chronological order)

From: Karlen Communications
Date: Thu, Jan 30 2020 5:13PM
Subject: [Athen] Powerpoint, screenreaders and text boxes
No previous message | Next message →

Accessibility comes into play when you need to create a braille or large print copy of the presentation. When you save the presentation as an outline or RTF and add accessible structure to the text, you will have to copy and paste everything that is in a tex box into the RTF/Word doc. Using the default accessible placeholders saves you time and is just good practice.

Yes, I can read content in text boxes in PowerPoint with my screen reader but why delete the accessible placeholders to put text boxes in their place when you can modify the available layouts or create your own and save you time you beef an alternate format.

I can send you a sample of what I mean in the morning and give you a call if you like.

Cheers, Karen

Sent from my iPad

> On Jan 30, 2020, at 6:13 PM, Howard Kramer < = EMAIL ADDRESS REMOVED = > wrote:
>
> 
> Seems to also work with JAWS.
>
> -Howard
>
>> On Thu, Jan 30, 2020 at 3:17 PM Howard Kramer < = EMAIL ADDRESS REMOVED = > wrote:
>> Thanks Susan! Good to know.
>>
>> -Howard
>>
>>> On Thu, Jan 30, 2020 at 3:17 PM Susan Kelmer < = EMAIL ADDRESS REMOVED = > wrote:
>>> Well, that's interesting! NVDA is always making advancements, unlike Jaws, and they may have solved this puzzle.
>>>
>>>
>>>
>>> However, if a screenreader user is using Jaws, then there will still be a problem as Jaws won't read (or even see) those text boxes.
>>>
>>>
>>>
>>> Susan Kelmer
>>>
>>> Alternate Format Production Program Manager
>>>
>>> Disability Services
>>>
>>> Division of Student Affairs
>>>
>>> T 303 735 4836
>>>
>>> www.colorado.edu/disabilityservices
>>>
>>>
>>>
>>>
>>>
>>> <image001.png>
>>>
>>>
>>>
>>> Due to the nature of electronic communication, the security of this message cannot be guaranteed. If you've received this email in error please notify the sender immediately and delete this message.
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> From: athen-list < = EMAIL ADDRESS REMOVED = > On Behalf Of Howard Kramer
>>> Sent: Thursday, January 30, 2020 3:00 PM
>>> To: Access Technology Higher Education Network < = EMAIL ADDRESS REMOVED = >
>>> Subject: [Athen] Powerpoint, screenreaders and text boxes
>>>
>>>
>>>
>>> I've been playing around with PowerPoint (2013 for Windows) and NVDA. It's always been emphasized not to use text boxes and instead to use the slide layouts but I notice that NVDA reads the text boxes without problem although you may need to rearrange the order in the selection pane. I can see that the text boxes are missing from the outline view but I can't see to get NVDA to read that pane in any case.
>>>
>>>
>>>
>>> Does the admonition against text boxes still apply?
>>>
>>>
>>>
>>> --
>>>
>>> Regards,
>>>
>>> Howard
>>>
>>>
>>>
>>> Howard Kramer
>>>
>>> Conference Coordinator
>>>
>>> Accessing Higher Ground
>>>
>>> 303-492-8672
>>>
>>> cell: 720-351-8668
>>>
>>>
>>>
>>> Join us for the Accessing Higher Ground Conference in Westminster, Colorado, Nov 16-20, 2020. Request for proposals will be announced late February.
>>>
>>> Complete program information and registration is open for our full line-up of Spring 2020 webinars. Site capacities for all webinar events is limited; please register at your earliest convenience for the largest selection.
>>>
>>> Not yet a member of AHEAD? We welcome you to join AHEAD now.
>>>
>>>
>>> >>> athen-list mailing list
>>> = EMAIL ADDRESS REMOVED =
>>> http://mailman12.u.washington.edu/mailman/listinfo/athen-list
>>
>>
>> --
>> Regards,
>> Howard
>>
>> Howard Kramer
>> Conference Coordinator
>> Accessing Higher Ground
>> 303-492-8672
>> cell: 720-351-8668
>>
>> Join us for the Accessing Higher Ground Conference in Westminster, Colorado, Nov 16-20, 2020. Request for proposals will be announced late February.
>>
>> Complete program information and registration is open for our full line-up of Spring 2020 webinars. Site capacities for all webinar events is limited; please register at your earliest convenience for the largest selection.
>>
>> Not yet a member of AHEAD? We welcome you to join AHEAD now.
>>
>
>
> --
> Regards,
> Howard
>
> Howard Kramer
> Conference Coordinator
> Accessing Higher Ground
> 303-492-8672
> cell: 720-351-8668
>
> Join us for the Accessing Higher Ground Conference in Westminster, Colorado, Nov 16-20, 2020. Request for proposals will be announced late February.
>
> Complete program information and registration is open for our full line-up of Spring 2020 webinars. Site capacities for all webinar events is limited; please register at your earliest convenience for the largest selection.
>
> Not yet a member of AHEAD? We welcome you to join AHEAD now.
>
> > athen-list mailing list
> = EMAIL ADDRESS REMOVED =
> http://mailman12.u.washington.edu/mailman/listinfo/athen-list

From: Howard Kramer
Date: Thu, Jan 30 2020 7:05PM
Subject: Re: [Athen] Powerpoint, screenreaders and text boxes
← Previous message | Next message →

Thanks Karen. I think that explains it. So the main issue seems to be when
copying or converting the content to a different format, not the reading of
the slides in PPT. I just want to make sure I understand all the benefits.

-Howard

On Thu, Jan 30, 2020 at 5:13 PM Karlen Communications <
= EMAIL ADDRESS REMOVED = > wrote:

> Accessibility comes into play when you need to create a braille or large
> print copy of the presentation. When you save the presentation as an
> outline or RTF and add accessible structure to the text, you will have to
> copy and paste everything that is in a tex box into the RTF/Word doc. Using
> the default accessible placeholders saves you time and is just good
> practice.
>
> Yes, I can read content in text boxes in PowerPoint with my screen reader
> but why delete the accessible placeholders to put text boxes in their place
> when you can modify the available layouts or create your own and save you
> time you beef an alternate format.
>
> I can send you a sample of what I mean in the morning and give you a call
> if you like.
>
> Cheers, Karen
>
> Sent from my iPad
>
> > On Jan 30, 2020, at 6:13 PM, Howard Kramer < = EMAIL ADDRESS REMOVED = > wrote:
> >
> > 
> > Seems to also work with JAWS.
> >
> > -Howard
> >
> >> On Thu, Jan 30, 2020 at 3:17 PM Howard Kramer < = EMAIL ADDRESS REMOVED = >
> wrote:
> >> Thanks Susan! Good to know.
> >>
> >> -Howard
> >>
> >>> On Thu, Jan 30, 2020 at 3:17 PM Susan Kelmer <
> = EMAIL ADDRESS REMOVED = > wrote:
> >>> Well, that's interesting! NVDA is always making advancements, unlike
> Jaws, and they may have solved this puzzle.
> >>>
> >>>
> >>>
> >>> However, if a screenreader user is using Jaws, then there will still
> be a problem as Jaws won't read (or even see) those text boxes.
> >>>
> >>>
> >>>
> >>> Susan Kelmer
> >>>
> >>> Alternate Format Production Program Manager
> >>>
> >>> Disability Services
> >>>
> >>> Division of Student Affairs
> >>>
> >>> T 303 735 4836
> >>>
> >>> www.colorado.edu/disabilityservices
> >>>
> >>>
> >>>
> >>>
> >>>
> >>> <image001.png>
> >>>
> >>>
> >>>
> >>> Due to the nature of electronic communication, the security of this
> message cannot be guaranteed. If you've received this email in error please
> notify the sender immediately and delete this message.
> >>>
> >>>
> >>>
> >>>
> >>>
> >>>
> >>>
> >>> From: athen-list < = EMAIL ADDRESS REMOVED = > On
> Behalf Of Howard Kramer
> >>> Sent: Thursday, January 30, 2020 3:00 PM
> >>> To: Access Technology Higher Education Network <
> = EMAIL ADDRESS REMOVED = >
> >>> Subject: [Athen] Powerpoint, screenreaders and text boxes
> >>>
> >>>
> >>>
> >>> I've been playing around with PowerPoint (2013 for Windows) and NVDA.
> It's always been emphasized not to use text boxes and instead to use the
> slide layouts but I notice that NVDA reads the text boxes without problem
> although you may need to rearrange the order in the selection pane. I can
> see that the text boxes are missing from the outline view but I can't see
> to get NVDA to read that pane in any case.
> >>>
> >>>
> >>>
> >>> Does the admonition against text boxes still apply?
> >>>
> >>>
> >>>
> >>> --
> >>>
> >>> Regards,
> >>>
> >>> Howard
> >>>
> >>>
> >>>
> >>> Howard Kramer
> >>>
> >>> Conference Coordinator
> >>>
> >>> Accessing Higher Ground
> >>>
> >>> 303-492-8672
> >>>
> >>> cell: 720-351-8668
> >>>
> >>>
> >>>
> >>> Join us for the Accessing Higher Ground Conference in Westminster,
> Colorado, Nov 16-20, 2020. Request for proposals will be announced late
> February.
> >>>
> >>> Complete program information and registration is open for our full
> line-up of Spring 2020 webinars. Site capacities for all webinar events is
> limited; please register at your earliest convenience for the largest
> selection.
> >>>
> >>> Not yet a member of AHEAD? We welcome you to join AHEAD now.
> >>>
> >>>
> >>> > >>> athen-list mailing list
> >>> = EMAIL ADDRESS REMOVED =
> >>> http://mailman12.u.washington.edu/mailman/listinfo/athen-list
> >>
> >>
> >> --
> >> Regards,
> >> Howard
> >>
> >> Howard Kramer
> >> Conference Coordinator
> >> Accessing Higher Ground
> >> 303-492-8672
> >> cell: 720-351-8668
> >>
> >> Join us for the Accessing Higher Ground Conference in Westminster,
> Colorado, Nov 16-20, 2020. Request for proposals will be announced late
> February.
> >>
> >> Complete program information and registration is open for our full
> line-up of Spring 2020 webinars. Site capacities for all webinar events is
> limited; please register at your earliest convenience for the largest
> selection.
> >>
> >> Not yet a member of AHEAD? We welcome you to join AHEAD now.
> >>
> >
> >
> > --
> > Regards,
> > Howard
> >
> > Howard Kramer
> > Conference Coordinator
> > Accessing Higher Ground
> > 303-492-8672
> > cell: 720-351-8668
> >
> > Join us for the Accessing Higher Ground Conference in Westminster,
> Colorado, Nov 16-20, 2020. Request for proposals will be announced late
> February.
> >
> > Complete program information and registration is open for our full
> line-up of Spring 2020 webinars. Site capacities for all webinar events is
> limited; please register at your earliest convenience for the largest
> selection.
> >
> > Not yet a member of AHEAD? We welcome you to join AHEAD now.
> >
> > > > athen-list mailing list
> > = EMAIL ADDRESS REMOVED =
> > http://mailman12.u.washington.edu/mailman/listinfo/athen-list
> > > > >


--
Regards,
Howard

Howard Kramer
Conference Coordinator
Accessing Higher Ground
303-492-8672
cell: 720-351-8668

Join us for the *Accessing Higher Ground Conference
<http://accessinghigherground.org/>;* in Westminster, Colorado, Nov 16-20,
2020. Request for proposals will be announced late February.



Complete program information and registration is open for our full line-up
of Spring 2020 webinars
<https://www.ahead.org/events-programming/webinars/2020-spring-webinars>. Site
capacities for all webinar events is limited; please register at your
earliest convenience for the largest selection.



Not yet a member of AHEAD? *We welcome you to join AHEAD now.
<http://ahead.org/join/become-a-member>;*

From: Howard Kramer
Date: Thu, Jan 30 2020 7:06PM
Subject: Re: [Athen] Powerpoint, screenreaders and text boxes
← Previous message | No next message

Also, I've heard so often that text boxes were completely inaccessible I
was just surprised that it worked at all.

-Howard

On Thu, Jan 30, 2020 at 7:05 PM Howard Kramer < = EMAIL ADDRESS REMOVED = > wrote:

> Thanks Karen. I think that explains it. So the main issue seems to be when
> copying or converting the content to a different format, not the reading of
> the slides in PPT. I just want to make sure I understand all the benefits.
>
> -Howard
>
> On Thu, Jan 30, 2020 at 5:13 PM Karlen Communications <
> = EMAIL ADDRESS REMOVED = > wrote:
>
>> Accessibility comes into play when you need to create a braille or large
>> print copy of the presentation. When you save the presentation as an
>> outline or RTF and add accessible structure to the text, you will have to
>> copy and paste everything that is in a tex box into the RTF/Word doc. Using
>> the default accessible placeholders saves you time and is just good
>> practice.
>>
>> Yes, I can read content in text boxes in PowerPoint with my screen reader
>> but why delete the accessible placeholders to put text boxes in their place
>> when you can modify the available layouts or create your own and save you
>> time you beef an alternate format.
>>
>> I can send you a sample of what I mean in the morning and give you a call
>> if you like.
>>
>> Cheers, Karen
>>
>> Sent from my iPad
>>
>> > On Jan 30, 2020, at 6:13 PM, Howard Kramer < = EMAIL ADDRESS REMOVED = > wrote:
>> >
>> > 
>> > Seems to also work with JAWS.
>> >
>> > -Howard
>> >
>> >> On Thu, Jan 30, 2020 at 3:17 PM Howard Kramer < = EMAIL ADDRESS REMOVED = >
>> wrote:
>> >> Thanks Susan! Good to know.
>> >>
>> >> -Howard
>> >>
>> >>> On Thu, Jan 30, 2020 at 3:17 PM Susan Kelmer <
>> = EMAIL ADDRESS REMOVED = > wrote:
>> >>> Well, that's interesting! NVDA is always making advancements, unlike
>> Jaws, and they may have solved this puzzle.
>> >>>
>> >>>
>> >>>
>> >>> However, if a screenreader user is using Jaws, then there will still
>> be a problem as Jaws won't read (or even see) those text boxes.
>> >>>
>> >>>
>> >>>
>> >>> Susan Kelmer
>> >>>
>> >>> Alternate Format Production Program Manager
>> >>>
>> >>> Disability Services
>> >>>
>> >>> Division of Student Affairs
>> >>>
>> >>> T 303 735 4836
>> >>>
>> >>> www.colorado.edu/disabilityservices
>> >>>
>> >>>
>> >>>
>> >>>
>> >>>
>> >>> <image001.png>
>> >>>
>> >>>
>> >>>
>> >>> Due to the nature of electronic communication, the security of this
>> message cannot be guaranteed. If you've received this email in error please
>> notify the sender immediately and delete this message.
>> >>>
>> >>>
>> >>>
>> >>>
>> >>>
>> >>>
>> >>>
>> >>> From: athen-list < = EMAIL ADDRESS REMOVED = > On
>> Behalf Of Howard Kramer
>> >>> Sent: Thursday, January 30, 2020 3:00 PM
>> >>> To: Access Technology Higher Education Network <
>> = EMAIL ADDRESS REMOVED = >
>> >>> Subject: [Athen] Powerpoint, screenreaders and text boxes
>> >>>
>> >>>
>> >>>
>> >>> I've been playing around with PowerPoint (2013 for Windows) and NVDA.
>> It's always been emphasized not to use text boxes and instead to use the
>> slide layouts but I notice that NVDA reads the text boxes without problem
>> although you may need to rearrange the order in the selection pane. I can
>> see that the text boxes are missing from the outline view but I can't see
>> to get NVDA to read that pane in any case.
>> >>>
>> >>>
>> >>>
>> >>> Does the admonition against text boxes still apply?
>> >>>
>> >>>
>> >>>
>> >>> --
>> >>>
>> >>> Regards,
>> >>>
>> >>> Howard
>> >>>
>> >>>
>> >>>
>> >>> Howard Kramer
>> >>>
>> >>> Conference Coordinator
>> >>>
>> >>> Accessing Higher Ground
>> >>>
>> >>> 303-492-8672
>> >>>
>> >>> cell: 720-351-8668
>> >>>
>> >>>
>> >>>
>> >>> Join us for the Accessing Higher Ground Conference in Westminster,
>> Colorado, Nov 16-20, 2020. Request for proposals will be announced late
>> February.
>> >>>
>> >>> Complete program information and registration is open for our full
>> line-up of Spring 2020 webinars. Site capacities for all webinar events is
>> limited; please register at your earliest convenience for the largest
>> selection.
>> >>>
>> >>> Not yet a member of AHEAD? We welcome you to join AHEAD now.
>> >>>
>> >>>
>> >>> >> >>> athen-list mailing list
>> >>> = EMAIL ADDRESS REMOVED =
>> >>> http://mailman12.u.washington.edu/mailman/listinfo/athen-list
>> >>
>> >>
>> >> --
>> >> Regards,
>> >> Howard
>> >>
>> >> Howard Kramer
>> >> Conference Coordinator
>> >> Accessing Higher Ground
>> >> 303-492-8672
>> >> cell: 720-351-8668
>> >>
>> >> Join us for the Accessing Higher Ground Conference in Westminster,
>> Colorado, Nov 16-20, 2020. Request for proposals will be announced late
>> February.
>> >>
>> >> Complete program information and registration is open for our full
>> line-up of Spring 2020 webinars. Site capacities for all webinar events is
>> limited; please register at your earliest convenience for the largest
>> selection.
>> >>
>> >> Not yet a member of AHEAD? We welcome you to join AHEAD now.
>> >>
>> >
>> >
>> > --
>> > Regards,
>> > Howard
>> >
>> > Howard Kramer
>> > Conference Coordinator
>> > Accessing Higher Ground
>> > 303-492-8672
>> > cell: 720-351-8668
>> >
>> > Join us for the Accessing Higher Ground Conference in Westminster,
>> Colorado, Nov 16-20, 2020. Request for proposals will be announced late
>> February.
>> >
>> > Complete program information and registration is open for our full
>> line-up of Spring 2020 webinars. Site capacities for all webinar events is
>> limited; please register at your earliest convenience for the largest
>> selection.
>> >
>> > Not yet a member of AHEAD? We welcome you to join AHEAD now.
>> >
>> > >> > athen-list mailing list
>> > = EMAIL ADDRESS REMOVED =
>> > http://mailman12.u.washington.edu/mailman/listinfo/athen-list
>> >> >> >> >>
>
>
> --
> Regards,
> Howard
>
> Howard Kramer
> Conference Coordinator
> Accessing Higher Ground
> 303-492-8672
> cell: 720-351-8668
>
> Join us for the *Accessing Higher Ground Conference
> <http://accessinghigherground.org/>;* in Westminster, Colorado, Nov
> 16-20, 2020. Request for proposals will be announced late February.
>
>
>
> Complete program information and registration is open for our full line-up
> of Spring 2020 webinars
> <https://www.ahead.org/events-programming/webinars/2020-spring-webinars>. Site
> capacities for all webinar events is limited; please register at your
> earliest convenience for the largest selection.
>
>
>
> Not yet a member of AHEAD? *We welcome you to join AHEAD now.
> <http://ahead.org/join/become-a-member>;*
>
>

--
Regards,
Howard

Howard Kramer
Conference Coordinator
Accessing Higher Ground
303-492-8672
cell: 720-351-8668

Join us for the *Accessing Higher Ground Conference
<http://accessinghigherground.org/>;* in Westminster, Colorado, Nov 16-20,
2020. Request for proposals will be announced late February.



Complete program information and registration is open for our full line-up
of Spring 2020 webinars
<https://www.ahead.org/events-programming/webinars/2020-spring-webinars>. Site
capacities for all webinar events is limited; please register at your
earliest convenience for the largest selection.



Not yet a member of AHEAD? *We welcome you to join AHEAD now.
<http://ahead.org/join/become-a-member>;*