WebAIM - Web Accessibility In Mind

E-mail List Archives

Re: Accessible "save as PDF" plug ins for Word on OSX

for

From: Karlen Communications
Date: Jan 7, 2011 11:00AM

In Office for Mac 2011 Outlook replaces Entourage and Microsoft has made
progress in making it accessible with VoiceOver. However I find that I had
to use the mouse to hover over e-mail content and the list of messages in
order for VoiceOver to read them and it will not read them
consistently...one time it reads the text and the next time it doesn't.
Office 2011 for Mac now has the Ribbons for Office applications however
Word, Excel or PowerPoint are still not accessible with VoiceOver.

So some progress for those of us using VoiceOver but not enough to make it a
functional alternative to a Windows version of Office.

I haven't tried saving a document as a tagged PDF document to see if that is
possible.

Cheers, Karen



-----Original Message-----
From: <EMAIL REMOVED>
[mailto: <EMAIL REMOVED> ] On Behalf Of John E Brandt
Sent: January-07-11 12:26 PM
To: 'WebAIM Discussion List'
Subject: Re: [WebAIM] Accessible "save as PDF" plug ins for Word on OSX

It has been a while since I did the background research on MS Office 2008
for Mac and accessibility, but as I recall, there were some major
shortcomings of that product in terms of making accessible documents. The
biggest and most obvious one was that there was no way to add an Alternative
Description to an image in Word 2008 for Mac like you can in the MS-Office
for Windows OS. This would mean that any conversion from the .doc or .docx
to .pdf would result in a flawed document in terms of accessibility.

I've scouted though some of my notes and articles about this, but can't put
my finger on my notes regarding this. But as I recall (and it has been a
couple of years since I did this work), the only solution I found at the
time was to use Adobe Acrobat Professional to check and edit the PDF and
make it accessible. But note that the original Word document will remain
inaccessible.

I have not had the opportunity to upgrade my Mac to MS Office 2011 for Mac,
so I don't know if this editing function was built into the new version. I
do not use the Mac to produce content that will be shared with others for
this reason.

BTW, Pages in Apple iWork '09 also does not have the ability to add
Alternative Descriptions to images. The same is true of all of the
applications in the iWork suite, none appear to allow you to add Alternative
Descriptions to images.

I think I used recommend to Mac users to use OpenOffice, but at the very
least they needed to use Adobe Acrobat Pro if they were going to create PDFs
from word processor documents made on a Mac.

If there is anyone on the list who is using MS Office on Mac 2011, perhaps
they could check this out for us.

~j

John E. Brandt
www.jebswebs.com
<EMAIL REMOVED>
207-622-7937
Augusta, Maine, USA

-----Original Message-----
From: <EMAIL REMOVED>
[mailto: <EMAIL REMOVED> ] On Behalf Of Birkir Rúnar
Gunnarsson
Sent: Thursday, January 06, 2011 5:35 PM
To: WebAIM Discussion List
Subject: [WebAIM] Accessible "save as pdf" plug ins for Word on OSX

Hello everyone

I am having issues with pdf fliers generated by a disabilities-organization.
I have been in touch with them and they say they simply use the "save as
pdf" option in Word (presumably Office 08 or 09 for Mac, I am not entirely
up-to-date on the office versions in OSX).
Does anyone have an accessible "save as .pdf" plug in or checker, or advise,
for Mac users?
Of course there is the alternative Word document option, which is not bad,
but if I could teach them to make their .pdfs better, that'd definitely be
helpful.
Thanks
-Birkir