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Re: Alt text for images in Word 2010 always get lost when "save as PDF" is selected

for

From: Birkir R. Gunnarsson
Date: Nov 27, 2012 1:10PM


Hey guys

Thanks for the help. I was idiotic enough to put the text in the title
attribute of the pictures (that, despite heavily criticizing any use
of the title attribute in HTML, at least from screen reader user
perspective), I just thought that title was closer to "alt text" than
description, because Word uses different names for all thoes fields.
But, again, thanks to everyone, this works fine now and returns, in
fact, no errors using PAC, despite a lot of fairly complex structures.
-B

On 11/26/12, Chagnon | PubCom < <EMAIL REMOVED> > wrote:
> Yes, Adobe Acrobat Pro needs to be installed on the workstation. Reader
> does
> not create PDFs so it doesn't include the Acrobat plug-ins (or tools) for
> MS Office.
>
> If MS Office (including Word, PowerPoint, Excel, Outlook and other office
> applications) is already installed, Acrobat will install its plug-in (with
> its conversion settings and tools) in those applications. It adds a new
> tab/ribbon bar named "Acrobat" as well as a PDF printer driver (virtual
> printer, that is).
>
> If MS Office is installed after Acrobat, then there won't be an Acrobat
> tab,
> plug-in, tools, or controls for conversion settings, so you can't make an
> accessible PDF from Word.
>
> The basic ground rules I give my clients:
> 1) Make sure Acrobat is installed last, after all other software, so that
> it
> can drop its plug-in into MS Office.
> 2) If your copy of MS Office is upgraded, you might lose the Acrobat
> plug-in
> entirely or Acrobat will not perform correctly when exporting PDFs from MS
> Office (behavior like what Birkir described). If that's the case, uninstall
> Acrobat, reboot the computer, and reinstall Acrobat so that it can add the
> Acrobat plug-in again and fix the installation of Acrobat.
>
> -Bevi Chagnon
> - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
> - - - - - - - - - - - - - - -
> www.PubCom.com - Trainers, Consultants, Designers, Developers.
> Print, Web, Acrobat, XML, eBooks, and U.S. Federal Section 508
> Accessibility.
> New schedule for classes and workshops coming this fall and winter.
> - It's our 31st year! -
>
>
> -----Original Message-----
> From: <EMAIL REMOVED>
> [mailto: <EMAIL REMOVED> ] On Behalf Of Birkir R.
> Gunnarsson
> Sent: Monday, November 26, 2012 11:59 AM
> To: WebAIM Discussion List
> Subject: Re: [WebAIM] Alt text for images in Word 2010 always get lost when
> "save as PDF" is selected
>
> Thanks guys
>
> One question, by "Acrobat Tools", do you mean that Adobe ACrobat Pro needs
> to be installed on the machine, or are the Adobe plug-in for Word part of
> the Adobe Reader package?
> I will double check the desc vs title, prety sure I did it correctly, but
> this is a possibility.
> Thank you guys.
> -B
>
> On 11/26/12, Pratik Patel < <EMAIL REMOVED> > wrote:
>> You will also need to make sure that the alt text you write is in the
>> description field of the format picture dialogue for the image. The
>> title box results in the alt text not transferring to the converted PDF.
>>
>>
>> Birkir,
>> First, the obvious.
>> 1) Make sure the Alt-text is there in MS Word (not "Actual text" by
>> mistake).
>> 2) Check the Acrobat conversion settings and check "tagged PDF."
>>
>> If it still is dropping the Alt-text during the conversion, then you
>> might have a corrupted/damaged version of Acrobat.
>> Try:
>> 1) Uninstall Acrobat.
>> 2) Reboot the computer.
>> 3) Reinstall Acrobat.
>>
>> Acrobat can act a bit crazy if your version of Word is updated or
>> changed AFTER the Acrobat plug-ins have been installed. The best
>> solution I've found is to remove Acrobat, reboot, and reinstall
>> Acrobat to get everything in place once again.
>>
>> - Bevi Chagnon
>> - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
>> - - -
>> - - - - - - - - - - - - - - -
>> www.PubCom.com - Trainers, Consultants, Designers, Developers.
>> Print, Web, Acrobat, XML, eBooks, and U.S. Federal Section 508
>> Accessibility.
>> New schedule for classes and workshops coming this fall and winter.
>> - It's our 31st year! -
>>
>> -----Original Message-----
>> From: <EMAIL REMOVED>
>> [mailto: <EMAIL REMOVED> ] On Behalf Of Birkir R.
>> Gunnarsson
>> Sent: Monday, November 26, 2012 10:48 AM
>> To: WebAIM Discussion List
>> Subject: [WebAIM] Alt text for images in Word 2010 always get lost
>> when "save as PDF" is selected
>>
>> Hi gang
>>
>> Is it just me or has anyone else seen this?
>> I've been trying to save an accessible PDF document with a bunch of
>> screen shots. The document is edited in MS Word 2010.
>> Whenever I try to save the document as PDF the alt text of the images
>> disappears (I domake sure that "tagged PDF" is selected in the PDF
>> options in that dialog).
>> Has anyone else experienced thi, or am I possibly doing something
>> wrong (scary thought, but it happens occasionally). ;) Be well all, hope
> you U.S.
>> folks have gotten over the turkey and you had a great Thanksgiving.
>> -B
>> >> >> list messages to <EMAIL REMOVED>
>>
>> >> >> list messages to <EMAIL REMOVED>
>>
>> >> >> list messages to <EMAIL REMOVED>
>>
> > > messages to <EMAIL REMOVED>
>
> > > >