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Re: FW: Formatting Email in Office 2016 or Office 365


From: Morin, Gary (NIH/OD) [E]
Date: Mar 30, 2016 9:20AM

Jay, great hearing from you - your website has become a recently bookmarked page that I've looked at a number of times!

Microsoft has just published: Checklist: Create accessible email, https://support.office.com/en-US/article/Checklist-Create-accessible-email-71ce71f4-7b15-4b7a-a2e3-cf91721bbacb, for Office 2013 and Office 2016 Between this page and yours, I think I may have enough to start putting together our own guidance - and then look for material specific to cloud-based Office 365, if that differs in any way.

The one aspect we don't yet have documented anywhere, to my knowledge, is specific guidance for AT users on creating and receiving/managing email - how do we use Dragon NaturallySpeaking, JAWS, etc. to interact with Outlook mail.


-----Original Message-----

From: Wyant, Jay (MNIT) [mailto: <EMAIL REMOVED> ]

Sent: Tuesday, March 29, 2016 8:32 AM


Subject: RE: [WebAIM] FW: Formatting Email in Office 2016 or Office 365


We just recently posted some materials on social media on our website, including a tab on how to prepare accessible email: http://mn.gov/mnit/programs/accessibility/social-media.jsp

Please let me know if you find the information useful.


Jay Wyant | Chief Information Accessibility Officer Office of Accessibility, a program of MN.IT Services

651-201-1001 |  <EMAIL REMOVED>

 Information Technology for Minnesota Government | mn.gov/mnit

Learn: www.mn.gov/mnit/accessibility<;http://www.mn.gov/mnit/accessibility>;

-----Original Message-----

From: Morin, Gary (NIH/OD) [E] [mailto: <EMAIL REMOVED> ]

Sent: Monday, March 28, 2016 3:13 PM


Subject: [WebAIM] FW: Formatting Email in Office 2016 or Office 365


Has anyone prepared guidelines or instructional material on how to format email in Office 2016 or Office 365 for accessibility and/or Section 508-conformance, that you could share? If not, does anyone have such guidance for an earlier version of Outlook mail that would be conducive to revision and updating?

I have found Seven Simple Steps To Create An Accessible Email In Outlook 2013 (http://www.ferris.edu/HTMLS/administration/adminandfinance/human/Training/emailaccessibility.htm), as well as Creating Accessible Microsoft Outlook 2010 Emails (US Dep't of Commerce) http://osec.doc.gov/Accessibility/Creating_Accessible_Microsoft_Outlook%20_010_%20Emails.html. This is linked to a very good training video at Creating Accessible Microsoft Outlook 2010 Emails (TX Governor's Committee on People with Disabilities) https://youtu.be/1erW3U7uE8w What we would like to find is guidance more a more current version of Microsoft Outlook.

Thanks in advance,


Gary M. Morin, Program Analyst

NIH Office of the Chief Information Officer

6555 Rock Spring Drive, Suite 300, Room 3NE-28 Bethesda, MD. 20817, Mail Stop: 4801

(301) 402-3924 Voice, (301) 451-9326 TTY/NTS

(240) 200 5030 Videophone; (301) 402-4464 Fax

NIH Section 508: http://508.nih.gov<;http://508.nih.gov/>;, NIH Section 508 Coordinators list: https://ocio.nih.gov/ITGovPolicy/NIH508/Pages/Section508Coordinators.aspx

NIH Section 508 Team: mailto: <EMAIL REMOVED> ?subject=Section 508 Help<mailto: <EMAIL REMOVED> ?subject=Section%20508%20Help> or, for Section 508 Guidance<http://www.hhs.gov/web/508/index.html>;, http://www.hhs.gov/web/508/index.html

Consider the environment. Please don't print this e-mail unless you really need to.

what if the first question we asked was, "what is so unique about this situation that it justifies exclusion? instead of, "how much does it cost to make it accessible?