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Re: Microsoft Word Forms


From: Kathryn.Frederick@ood.ohio.gov
Date: Jun 26, 2019 1:33PM


Thank you for your reply. Just to clarify, I'm trying to helm improve the accessibility of a form that's been created in Word. My agency chooses to try to make forms in Word, rather than using something web-based such as Microsoft or Google Forms.

I know I can improve the help text and bookmarks in the form, but the state of the checkboxes (checked or unchecked) doesn't change when activated consistently. I know there are likely some issues with JAWS in all of this, I'm just trying to make what I have to work with the most accessible as I can for screen reader users, including me. Smile.


Katie Frederick

-----Original Message-----
From: WebAIM-Forum < <EMAIL REMOVED> > On Behalf Of Karlen Communications
Sent: Wednesday, June 26, 2019 3:08 PM
To: 'WebAIM Discussion List' < <EMAIL REMOVED> >
Subject: Re: [WebAIM] Microsoft Word Forms

I just took a really quick look at Microsoft Forms which apparently I have access to with my Office 365 subscription. It wants to open in Edge by default so some of the functionality still isn't working with JAWS. However, once I copied the URL into IE 11, I was able to access the tools in much the same way as Sway works. I was able to create a form, add an image to it and create a series of radio buttons with a question and make the question required. The down side is that submissions will be sent to my Microsoft Account e-mail.

I've tried using the ActiveX form controls to create a form but can't find them again using JAWS to tell which parts of the form should be protected and which ones shouldn't. I also, in recent months, don't seem to have access to the ToolTips that are supposed to be in the Status bar and only hear the word "edit" in a text based AdctiveX form control or "checkbox" which isn't helpful.

I don't use the Content Controls because they still aren't accessible and any improvements to them (which I have seen in terms of accessibility) are not backward compatible. They still are, to some extent, keyboard traps or what happens is that I am not told I am entering one and then aren't often able to use standard reading and navigation keyboard commands in them without knowing why. I still have to force my screen reader to exit them and often land somewhere else in the document and have to find my way back to where I was...getting snagged in the Content Control again...so you see the problem. 😊

I tend to create a form template in Word and then create a PDF form but I have some functional vision and forms in Acrobat are a visual mouse driven activity.

For those of us who use screen readers, forms are still difficult to create.

Cheers, Karen

-----Original Message-----
From: WebAIM-Forum < <EMAIL REMOVED> > On Behalf Of <EMAIL REMOVED>
Sent: Wednesday, June 26, 2019 1:43 PM
Subject: [WebAIM] Microsoft Word Forms


Is anyone familiar with creating and/or editing forms in Microsoft Word 2016/Office 365? I'm using JAWS 2019.1904.60 on my Windows 10 machine. I know Freedom Scientific Published This Documentation<https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdoccenter.freedomscientific.com%2Fdoccenter%2Fdoccenter%2Frs25c51746a0cc%2F2013-10-02_WordForms%2F02_WordForms.htm&amp;data%7C01%7Ckathryn.frederick%40ood.ohio.gov%7C4cdf11f6658941c2998e08d6fa6bb605%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C1%7C636971737850339466&amp;sdata=YWO27NE0vKLcL4RA48ZGU98%2FIXCi123Pilj6rdIi6iY%3D&amp;reserved=0>, that references creating forms in Word 2007-2013, but wondering if anyone has more up-to-date material on this topic?

Thank you in advance for your feedback.


Katie Frederick