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Thread: PowerPoint: Highlighting vs Comments
Number of posts in this thread: 6 (In chronological order)
From: Claire Forbes
Date: Fri, Jan 03 2025 6:51AM
Subject: PowerPoint: Highlighting vs Comments
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Good morning,
I'm working with a team who has developed of PowerPoint template for instructor use during a course and I'm reviewing it for Section 508 compliance.
There are areas that are highlighted to note where information needs to be input by the instructor each session of the course offering. I'm aware of the standard that color cannot be the only way information is conveyed (i.e., the highlighted content needs to also have formatting to differentiate it); however, I've encountered an item on the checklist I'm using from HHS (https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) "Comments are used as collaboration methods (instead of color and highlighting)." So my question is, are comments better than properly formatted highlighting in terms of accessibility?
Thank you!
Claire
From: Ryan E. Benson
Date: Fri, Jan 03 2025 9:05AM
Subject: Re: PowerPoint: Highlighting vs Comments
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Hi Claire,
What do you mean by "properly formatted highlighting"?
--
Ryan E. Benson
On Fri, Jan 3, 2025 at 8:51 AM Claire Forbes < = EMAIL ADDRESS REMOVED = > wrote:
> Good morning,
> I'm working with a team who has developed of PowerPoint template for
> instructor use during a course and I'm reviewing it for Section 508
> compliance.
>
> There are areas that are highlighted to note where information needs to be
> input by the instructor each session of the course offering. I'm aware of
> the standard that color cannot be the only way information is conveyed
> (i.e., the highlighted content needs to also have formatting to
> differentiate it); however, I've encountered an item on the checklist I'm
> using from HHS (
> https://www.hhs.gov/web/section-508/accessibility-checklists/index.html)
> "Comments are used as collaboration methods (instead of color and
> highlighting)." So my question is, are comments better than properly
> formatted highlighting in terms of accessibility?
>
> Thank you!
> Claire
>
> > > > >
From: Claire Forbes
Date: Fri, Jan 03 2025 9:15AM
Subject: Re: PowerPoint: Highlighting vs Comments
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Meaning the highlighting (color) isn't the only way the information is being conveyed - currently, the highlighted text is also bold/italic.
From: Don Mauck
Date: Mon, Jan 06 2025 9:35AM
Subject: Re: [External] :PowerPoint: Highlighting vs Comments
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How does that help a screen reader, or am I missing part of the thread?
From: EMB Creative
Date: Mon, Jan 06 2025 9:52AM
Subject: Re: [External] :PowerPoint: Highlighting vs Comments
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Hi Claire,
You could approach this either way. If you want the instructions to be part
of the document, then bake them into the actual content using proper
formatting . If you want to have the instructions be like a layer on top
that could be toggled on or off, use comments.
You can’t really go wrong but you can get feedback to see which approach is
generally better received and why….
Hope that helps!
Emily
* Emily Burns*
UX | UI Design & Development
On Mon, Jan 6, 2025 at 11:35 AM Don Mauck via WebAIM-Forum <
= EMAIL ADDRESS REMOVED = > wrote:
> How does that help a screen reader, or am I missing part of the thread?
>
From: Brian Peters
Date: Wed, Jan 08 2025 9:09AM
Subject: Re: PowerPoint: Highlighting vs Comments
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I'm relatively new to accessible documents, so I may be misunderstanding the context here. I would think that a powerpoint for an instruction-led class isn't "collaboration" so that item doesn't apply. I infer that the item is more for when multiple people are editing/discussing.
Brian Peters (He/His) ~ Advocacy & Accessibility Services Specialist
Independence First ~ 540 S. 1st St. Milwaukee, WI 53204
Direct: 414-937-5912 ~ Office: 414-291-7520 TTY/Relay ~ Fax: 414-226-8155
= EMAIL ADDRESS REMOVED = ~ https://www.independencefirst.org