WebAIM - Web Accessibility In Mind

E-mail List Archives

Re: Word/PDF accessibility guide

for

From: Terzian, Sharon
Date: Feb 22, 2016 2:40PM

Hi

Though in my classroom, I have students with Macs, the class is taught as PC based first because that's what's in my lab and also because of many other issues (from templates and menus not even in the same places!) and there are hundreds of PC computers on campus, so they have
access to them, this is good to know for the colleague training that I was asking about though. We will be in the PC lab but I know a few that use MacBooks.


thank you all so much again for all the great info!


Sharon Terzian
Webmistress/Sherlock Center @ RIC
Adjunct Professor/School of Management @ RIC
http://www.sherlockcenter.org
http://www.dubowitzsyndrome.net
From: WebAIM-Forum [ <EMAIL REMOVED> ] On Behalf Of Marinette Fargo [ <EMAIL REMOVED> ]
Sent: Monday, February 22, 2016 3:12 PM
To: <EMAIL REMOVED>
Subject: Re: [WebAIM] Word/PDF accessibility guide

This is great info from everyone!


If any of your students are creating documents on a Mac, please make sure they know that Microsoft Word for the Mac cannot produce a fully accessible PDF. A PDF made from Microsoft Word for the Mac does not retain the structure tags (headings, lists, table headers, etc.) from the original document, so it is difficult for a screen reader user to navigate.



A few alternative options for Mac users are:



Create your Word document with MS Word for the Mac. Save your document on a thumb drive (or email it to yourself). Then from a PC Microsoft Windows computer open your documents with MS Word and convert them to a PDF. Make sure to follow the instructions for creating an accessible PDF with MS Office for Windows.



Download LibreOffice which is a free, open-source office suite similar to MS Office. LibreOffice is probably being used by some of your students because it's free! It can open MS Word documents and can save documents as MS Word documents. And it can create accessible PDFs!



Create your word document with iWork's Pages software, export or save it as a .doc file. Save your document on a thumb drive (or email it to yourself). Then from a PC Microsoft Windows computer open your documents with MS Word and convert them to a PDF. Make sure to follow the instructions for creating an accessible PDF with MS Office for Windows.



I hope this helps some!

Marinette
----- Original Message -----

From: <EMAIL REMOVED>
To: <EMAIL REMOVED>
Sent: Monday, February 22, 2016 2:00:01 PM
Subject: WebAIM-Forum Digest, Vol 131, Issue 22

Send WebAIM-Forum mailing list submissions to
<EMAIL REMOVED>

To subscribe or unsubscribe via the World Wide Web, visit
http://list.webaim.org/mailman/listinfo/webaim-forum
or, via email, send a message with subject or body 'help' to
<EMAIL REMOVED>

You can reach the person managing the list at
<EMAIL REMOVED>

When replying, please edit your Subject line so it is more specific
than "Re: Contents of WebAIM-Forum digest..."

Today's Topics:

1. Word/PDF accessibility guide (Terzian, Sharon)
2. Re: Font Icons in Safari (_mallory)
3. Use of alt text in document tables (Wyant, Jay (MNIT))
4. Re: Use of alt text in document tables (Jonathan Avila)
5. Re: Race, Gender, and Other Categories in Alt Text for
Headshots (Chaals McCathie Nevile)
6. Re: Word/PDF accessibility guide (L Snider)
7. Re: Word/PDF accessibility guide (Duff Johnson)
8. Re: Word/PDF accessibility guide (Terzian, Sharon)
9. Re: Word/PDF accessibility guide (Andrew Kirkpatrick)
10. Re: Word/PDF accessibility guide (L Snider)
11. Automated accessibility testing by the blind testers?
(Ramakrishnan Subramanian)
12. Re: Automated accessibility testing by the blind testers?
(Birkir R. Gunnarsson)
13. Re: using "label for=" on things other than inputs
(Sailesh Panchang)
14. Re: Use of alt text in document tables (Jim Allan)
15. Re: Word/PDF accessibility guide (Jim Allan)
16. Re: Word/PDF accessibility guide (Cliff Tyllick)
17. Re: Use of alt text in document tables (L Snider)
18. Re: using "label for=" on things other than inputs
(Jonathan Avila)
19. Re: Word/PDF accessibility guide (L Snider)
20. Re: using "label for=" on things other than inputs
(Jonathan Avila)
21. Re: Word/PDF accessibility guide (Cliff Tyllick)
22. Re: Word/PDF accessibility guide (Ryan E. Benson)

--
Library Accessibility Services ,
McLaughlin Library - Room 124
University of Guelph
Guelph, Ontario
N1G 2W1
Canada
Phone: 519-824-4120 ext. 58925
Fax: 519-836-0435
Office Hours: 8:30am - 4:30pm (Monday - Friday)

CONFIDENTIALITY NOTICE: This email message, including any attachments, is intended only for the recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message.