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Re: Heading Structure for Documents

for

From: phil
Date: Mar 8, 2018 10:54AM

On 2018-03-08 12:01, Wolfgang Berndorfer wrote:
> Phil, your solution sounds perfect for me. Yet I've to find the Word
> functionalities to realize the TOC as you proposed.

In the Custom Table of Contents dialog, there is an Options button that
takes you to a listing where you can assign a TOC level to particular
styles.

In the Word 2013 for Windows version that I have in front of me right
now, I can get to the main "Table of Contents Dialog General" with the
following keystrokes:
[ALT] then [S] then [T] then [C]
And to open the Options dialog from there, press:
[ALT]+[O] together

Here is a longer explanation of shortcuts: [ALT] to activate single
keystroke shortcuts, then [S] to get to the References tab in the
ribbon, then [T] to get to the Table of Contents drop-down, then [C] to
select Custom Table of Contents, which opens the Table of Contents
dialog. Then [Alt]+[O] activates the Options button.

So, at that point, I have a Table of Contents Options dialog box that
has opened up on top of the main Table of Contents dialog. Within that
Table of Contents Options dialog, you can awkwardly use the TAB, SHIFT +
TAB, and UP and DOWN arrow keys to navigate entry boxes beside each
Available Style. The numbers you enter represent the TOC level. A blank
entry means to not include that style in the Table of Contents.

Mmmmm...quickly testing this now with NVDA, I can't actually figure out
how to get it to read the style names - it identifies them as "Style 1",
"Style 2", "Style 3", etc, instead of "Balloon Text", "Footer",
"Header", "Heading 1", "Heading 2", etc. And while I can get to the rest
of the headings using a scroll mouse, if I try to get there with
keyboard only, it appears that you have to TAB a 7th time to get to the
scroll bar and then use the cursor to scroll down and then SHIFT + TAB
to get back. But then the form entries are all identified again as Style
1 through Style 6 even though there are a whole new set of styles
showing.

It seems to be a very weird input form.

Maybe a regular screen reader user can figure out how to get that
Options dialog to behave?

> But: How do you create an additional Heading 2 just for the TOC, which
> not
> appears in the Word-generated TOC, but in the heading list of my screen
> reader?

Once you have a new style based on Heading 2, it will show up in the
"Available Styles" list, and then you can simply leave the corresponding
"TOC level" for that style blank. And it won't show up in your custom
Table of Contents when you regenerate it.

Phil.