WebAIM - Web Accessibility In Mind

E-mail List Archives

Thread: ADA print requirements for PDF and other documents

for

Number of posts in this thread: 7 (In chronological order)

From: JPI4A11Y@novaelis.com
Date: Sat, Feb 19 2022 4:40AM
Subject: ADA print requirements for PDF and other documents
No previous message | Next message →

Hi all,



I'm looking for ADA or business print guidelines for accessible documents
like PDF.



In researching, I've seen a lot of documentation on how to make these
documents digitally accessible, but none on physical accessibility for a
paper document.



Please share your thoughts and resources.



Thank you,



Joel Isaac

From: Philip Kiff
Date: Sat, Feb 19 2022 8:29AM
Subject: Re: ADA print requirements for PDF and other documents
← Previous message | Next message →

Hi Joel,

I'm not sure of the best resources in relation to the ADA, or of the
status of this in the United States.

Generally, I don't think there are the same internationally recognized
guidelines or standards for print documents as there are for digital
documents. It is hard to create clear rules that apply perfectly to all
printed documents - and it is technically not feasible to generate
automated tests for such rules with current technology.

But here are two references that may nevertheless help you.

In the UK, there is the  UK Association for Accessible Formats (UKAAF),
who produce some guidance on "Clear and Large Print" documents:
https://www.ukaaf.org/standards/#large-print

Where I live in Canada, folks often reference the "Clear Print
Guidelines" from the CNIB (Canadian National Institute for the Blind):
https://www.cnib.ca/en/accessibility-cnib
This is shorter and less detailed than the UKAAF documents. A link to a
PDF version is available at the end of that CNIB page, but I don't think
the PDF version contains more info than what already appears on that page.

Neither of these should be treated as hard-and-fast rules that
absolutely define accessible documents. In a few areas, I personally
feel that the advice above may not  necessarily be appropriate to all
target audiences of printed materials that I am sometimes directly
involved in producing. But that is part of the challenge of print
materials. Print materials are the ultimate in restrictive format: once
you print it, that's exactly what you've got - there's no re-flowing or
reformatting of the pages on-the-fly. So it's hard to imagine a single
print version of anything that would be suitable for all possible users.

When considering document design in the source software, it can be
helpful to design in such a way that you will be able to generate a
large print or other specific format on-demand without needing to do a
full re-design of the document. The best way to do this will depend on
the authoring/publishing software and on the nature of the document
itself. I have designed technical documents in Word that could be
reformatted into Large Print simply by removing column settings and
changing the default font size of a couple styles.

Phil.

Philip Kiff
D4K Communications

On 2022-02-19 06:40, = EMAIL ADDRESS REMOVED = wrote:
> Hi all,
>
> I'm looking for ADA or business print guidelines for accessible documents
> like PDF.
>
> In researching, I've seen a lot of documentation on how to make these
> documents digitally accessible, but none on physical accessibility for a
> paper document.
>
> Please share your thoughts and resources.
>
> Thank you,
> Joel Isaac

From: Paul Rayius
Date: Sat, Feb 19 2022 1:30PM
Subject: Re: ADA print requirements for PDF and other documents
← Previous message | Next message →

I think the WCAG specifications (both 2.0 and 2.1) would be a good place to start. Sure, a lot of that would apply to digital documents (as does the PDF/UA specification) but WCAG also addresses the components of visual accessibility, that would be relevant in print, too. For example, with the use of color and contrast ratio requirements.

I hope that helps get you started in a good direction.

Best,
Paul

Paul Rayius
Vice-President of Training
CommonLook

-----Original Message-----
From: WebAIM-Forum < = EMAIL ADDRESS REMOVED = > On Behalf Of = EMAIL ADDRESS REMOVED =
Sent: Saturday, February 19, 2022 6:41 AM
To: 'WebAIM Discussion List' < = EMAIL ADDRESS REMOVED = >
Subject: [WebAIM] ADA print requirements for PDF and other documents

Hi all,



I'm looking for ADA or business print guidelines for accessible documents like PDF.



In researching, I've seen a lot of documentation on how to make these documents digitally accessible, but none on physical accessibility for a paper document.



Please share your thoughts and resources.



Thank you,



Joel Isaac

From: JPI4A11Y@novaelis.com
Date: Mon, Feb 21 2022 2:33PM
Subject: Re: ADA print requirements for PDF and other documents
← Previous message | Next message →

Thanks Phil. Your well-considered email and shared links will help to guide on building our policy/standards.

Fond Regards,
== Joel Isaac


-----Original Message-----
From: WebAIM-Forum < = EMAIL ADDRESS REMOVED = > On Behalf Of Philip Kiff
Sent: Saturday, February 19, 2022 7:30 AM
To: = EMAIL ADDRESS REMOVED =
Subject: Re: [WebAIM] ADA print requirements for PDF and other documents

Hi Joel,

I'm not sure of the best resources in relation to the ADA, or of the status of this in the United States.

Generally, I don't think there are the same internationally recognized guidelines or standards for print documents as there are for digital documents. It is hard to create clear rules that apply perfectly to all printed documents - and it is technically not feasible to generate automated tests for such rules with current technology.

But here are two references that may nevertheless help you.

In the UK, there is the UK Association for Accessible Formats (UKAAF), who produce some guidance on "Clear and Large Print" documents:
https://www.ukaaf.org/standards/#large-print

Where I live in Canada, folks often reference the "Clear Print Guidelines" from the CNIB (Canadian National Institute for the Blind):
https://www.cnib.ca/en/accessibility-cnib
This is shorter and less detailed than the UKAAF documents. A link to a PDF version is available at the end of that CNIB page, but I don't think the PDF version contains more info than what already appears on that page.

Neither of these should be treated as hard-and-fast rules that absolutely define accessible documents. In a few areas, I personally feel that the advice above may not necessarily be appropriate to all target audiences of printed materials that I am sometimes directly involved in producing. But that is part of the challenge of print materials. Print materials are the ultimate in restrictive format: once you print it, that's exactly what you've got - there's no re-flowing or reformatting of the pages on-the-fly. So it's hard to imagine a single print version of anything that would be suitable for all possible users.

When considering document design in the source software, it can be helpful to design in such a way that you will be able to generate a large print or other specific format on-demand without needing to do a full re-design of the document. The best way to do this will depend on the authoring/publishing software and on the nature of the document itself. I have designed technical documents in Word that could be reformatted into Large Print simply by removing column settings and changing the default font size of a couple styles.

Phil.

Philip Kiff
D4K Communications

On 2022-02-19 06:40, = EMAIL ADDRESS REMOVED = wrote:
> Hi all,
>
> I'm looking for ADA or business print guidelines for accessible
> documents like PDF.
>
> In researching, I've seen a lot of documentation on how to make these
> documents digitally accessible, but none on physical accessibility for
> a paper document.
>
> Please share your thoughts and resources.
>
> Thank you,
> Joel Isaac

From: JPI4A11Y@novaelis.com
Date: Mon, Feb 21 2022 2:55PM
Subject: Re: ADA print requirements for PDF and other documents
← Previous message | Next message →

Thanks for your response Paul. My background is in assessing digital properties against WCAG and 508. Though I recognize some ambiguity when seeking a direct application to print, I suspect Along with some of the available print guides, we'll be applying the spirit of WCAG to create our policy and standards.

Best,
== Joel Isaac
-----Original Message-----
From: WebAIM-Forum < = EMAIL ADDRESS REMOVED = > On Behalf Of Paul Rayius
Sent: Saturday, February 19, 2022 12:30 PM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] ADA print requirements for PDF and other documents

I think the WCAG specifications (both 2.0 and 2.1) would be a good place to start. Sure, a lot of that would apply to digital documents (as does the PDF/UA specification) but WCAG also addresses the components of visual accessibility, that would be relevant in print, too. For example, with the use of color and contrast ratio requirements.

I hope that helps get you started in a good direction.

Best,
Paul

Paul Rayius
Vice-President of Training
CommonLook

-----Original Message-----
From: WebAIM-Forum < = EMAIL ADDRESS REMOVED = > On Behalf Of = EMAIL ADDRESS REMOVED =
Sent: Saturday, February 19, 2022 6:41 AM
To: 'WebAIM Discussion List' < = EMAIL ADDRESS REMOVED = >
Subject: [WebAIM] ADA print requirements for PDF and other documents

Hi all,



I'm looking for ADA or business print guidelines for accessible documents like PDF.



In researching, I've seen a lot of documentation on how to make these documents digitally accessible, but none on physical accessibility for a paper document.



Please share your thoughts and resources.



Thank you,



Joel Isaac

From: Kevin Prince
Date: Mon, Feb 21 2022 7:07PM
Subject: Re: ADA print requirements for PDF and other documents
← Previous message | Next message →
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From: Andrews, David B (DEED)
Date: Thu, Feb 24 2022 12:48PM
Subject: Re: ADA print requirements for PDF and other documents
← Previous message | No next message

The subject keeps bothering me! The ADA has no requirements, for documents print or digital. Court cases, and inferences, have extended it to include web sites, and documents, but there technically are no standards. The ADA talks about making services accessible, reasonable accommodations, etc.

Dave



-----Original Message-----
From: WebAIM-Forum < = EMAIL ADDRESS REMOVED = > On Behalf Of = EMAIL ADDRESS REMOVED =
Sent: Monday, February 21, 2022 3:33 PM
To: 'WebAIM Discussion List' < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] ADA print requirements for PDF and other documents

This message may be from an external email source.
Do not select links or open attachments unless verified. Report all suspicious emails to Minnesota IT Services Security Operations Center.

Thanks Phil. Your well-considered email and shared links will help to guide on building our policy/standards.

Fond Regards,
== Joel Isaac


-----Original Message-----
From: WebAIM-Forum < = EMAIL ADDRESS REMOVED = > On Behalf Of Philip Kiff
Sent: Saturday, February 19, 2022 7:30 AM
To: = EMAIL ADDRESS REMOVED =
Subject: Re: [WebAIM] ADA print requirements for PDF and other documents

Hi Joel,

I'm not sure of the best resources in relation to the ADA, or of the status of this in the United States.

Generally, I don't think there are the same internationally recognized guidelines or standards for print documents as there are for digital documents. It is hard to create clear rules that apply perfectly to all printed documents - and it is technically not feasible to generate automated tests for such rules with current technology.

But here are two references that may nevertheless help you.

In the UK, there is the UK Association for Accessible Formats (UKAAF), who produce some guidance on "Clear and Large Print" documents:
https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ukaaf.org%2Fstandards%2F%23large-print&amp;data%7C01%7Cdavid.b.andrews%40state.mn.us%7Ca4a055ed357a463453c008d9f581f510%7Ceb14b04624c445198f26b89c2159828c%7C0%7C0%7C637810761679729358%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&amp;sdata=BPsZCO0GaNlAUjTGt5708QMevNfIaeoNa5t3N1rHvhs%3D&amp;reserved=0

Where I live in Canada, folks often reference the "Clear Print Guidelines" from the CNIB (Canadian National Institute for the Blind):
https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cnib.ca%2Fen%2Faccessibility-cnib&amp;data%7C01%7Cdavid.b.andrews%40state.mn.us%7Ca4a055ed357a463453c008d9f581f510%7Ceb14b04624c445198f26b89c2159828c%7C0%7C0%7C637810761679729358%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&amp;sdata=pT9P9kcGHIe9%2B1mvmwfqEMvq%2FLJpyXJPyN2jH0ZHlio%3D&amp;reserved=0
This is shorter and less detailed than the UKAAF documents. A link to a PDF version is available at the end of that CNIB page, but I don't think the PDF version contains more info than what already appears on that page.

Neither of these should be treated as hard-and-fast rules that absolutely define accessible documents. In a few areas, I personally feel that the advice above may not necessarily be appropriate to all target audiences of printed materials that I am sometimes directly involved in producing. But that is part of the challenge of print materials. Print materials are the ultimate in restrictive format: once you print it, that's exactly what you've got - there's no re-flowing or reformatting of the pages on-the-fly. So it's hard to imagine a single print version of anything that would be suitable for all possible users.

When considering document design in the source software, it can be helpful to design in such a way that you will be able to generate a large print or other specific format on-demand without needing to do a full re-design of the document. The best way to do this will depend on the authoring/publishing software and on the nature of the document itself. I have designed technical documents in Word that could be reformatted into Large Print simply by removing column settings and changing the default font size of a couple styles.

Phil.

Philip Kiff
D4K Communications

On 2022-02-19 06:40, = EMAIL ADDRESS REMOVED = wrote:
> Hi all,
>
> I'm looking for ADA or business print guidelines for accessible
> documents like PDF.
>
> In researching, I've seen a lot of documentation on how to make these
> documents digitally accessible, but none on physical accessibility for
> a paper document.
>
> Please share your thoughts and resources.
>
> Thank you,
> Joel Isaac