WebAIM - Web Accessibility In Mind

E-mail List Archives

Re: Accessible PDF from MS Publisher Document


From: Moore, Michael
Date: Jun 10, 2008 3:00PM

Thanks everybody for your input. I am still trying to convince the
folks making the request to abandon publisher as the primary format for
the newsletter in question. Its sort of like using a machine gun to
till your garden. It works, it's fun, but the result is not really what
you wanted.

If I can't convince them then I guess I will be spending some time on
the conversion process with Adobe Pro.


-----Original Message-----
[mailto: <EMAIL REMOVED> ] On Behalf Of Sean Keegan
Sent: Tuesday, June 10, 2008 2:52 PM
To: 'WebAIM Discussion List'
Subject: Re: [WebAIM] Accessible PDF from MS Publisher Document

> Does anyone know of a relatively painless way to create an accessible
> PDF from an MS publisher source document?

I used to play with Publisher a bit and found that there was a
significant amount of work I had to do to clean up the resulting file in
Acrobat Pro 8.
My "solution" was to learn InDesign and start from that authoring
environment. I still had to do some clean-up in Acrobat when publishing
out of InDesign, but it was less than the when using Publisher 2003.

Using Publisher 2008 and the "Publish as PDF or XPS" option, you will
get a tagged PDF but it looks like you will need to do some clean-up of
the reading order. You can set up the document with headings, though,
and this will be carried over (then again, if you are already having to
fix reading order, setting headings in Acrobat is trivial).

Take care,