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Re: Sending signed PDFs

for

From: Brandon Keith Biggs
Date: Jul 12, 2016 1:27PM

Hello,
I was looking for an FMS or an ECMS that our small company could use, but
non had any kind of accessibility rating or looked to be able to transfer
legal documents easily into a web form.
Does anyone have any systems that are accessible to use and provide
documents accessibly along with the e-sign functionality?
I have a current problem in that I need to give government documents (like
W4s and I9s) to our employees and get their signature, but I don't really
know how to legally modify the given W4 so it can accept signatures.

I was also thinking I should look into any APIs or standards that describe
how to legally gather an electronic signature. Does anyone know of any such
thing? Is it just the checkbox saying that says: "By checking this box you
are signing this document with your signature"?
Thanks,


Brandon Keith Biggs <http://brandonkeithbiggs.com/>;

On Tue, Jul 12, 2016 at 10:35 AM, Duff Johnson < <EMAIL REMOVED> >
wrote:

> > Our central office has a habit of sending out signed memos generated in
> Word, signed, scanned as PDF, and emailed or posted. What is best practice
> for accessibility? Should they run make accessible on the scan to OCR and
> auto tag the PDF? Or have two PDF versions, one not signed but generated
> from Word with tags? Or is there a better option?
>
> "Best practice" would be to use an electronic document from end-to-end. In
> other words, don't print-to-sign - sign the original electronic document
> instead.
>
> This approach has numerous benefits from an enterprise content management
> (ECM) perspective, but from an accessibility point of view it also allows
> the author/agency to create the document properly (with respect to
> accessibility) up-front, and evades the cost, hassle, file-size and
> marginal (if at all) accessibility of the "print-sign-scan-OCR" model.
>
> There's some investment (certificate, capable PDF software, IT support,
> learning how to sign electronically), but there are so many benefits it
> behooves any central office to examine the option of digital signatures for
> their PDF documents.
>
> Duff.
> > > > >