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Re: Word 2016 save as PDF loses Title

for

From: Bossley, Peter A.
Date: Feb 10, 2017 7:47AM

As far as I know this has always been the behavior of Acrobat. As annoying as it is.


-----Original Message-----
From: WebAIM-Forum [mailto: <EMAIL REMOVED> ] On Behalf Of Jonathan Avila
Sent: Friday, February 10, 2017 8:44 AM
To: WebAIM Discussion List < <EMAIL REMOVED> >
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

> Do you mean that when you have added the Document Properties/Document Title in Word,

I think she is saying that the "show document title" in title bar option (vs. the show file name) is not being set.

Jonathan


-----Original Message-----
From: WebAIM-Forum [mailto: <EMAIL REMOVED> ] On Behalf Of Karlen Communications
Sent: Friday, February 10, 2017 8:23 AM
To: 'WebAIM Discussion List'
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

Do you mean that when you have added the Document Properties/Document Title in Word, that they are not being respected by the Save As PDF tool? File/Backstage area, Info, Document Properties or Alt + F, letter I, Q, S to open the Advanced dialog where you can add the Document Title and other metadata for the document.

Sometimes the conversion tools, whether using Acrobat or the Microsoft Save As tool, do get this issue flagged, but usually all it takes is opening the Document Properties in Acrobat, Ctrl + D, and manually checking then passing the item in the Accessibility Full Check Report.

I do this when the Title issue is flagged in case I forgot to add the Document Title through the Word Document Properties dialog...I'm finding that if I forget, Word just puts in arbitrary text saying that this is a Word document.

So, the Title issue shouldn't be flagged if you've added the document title in the Word Document Properties dialog, but occasionally it does. As I say, Ctrl + D gives it a manual check and then you should be able to pass it.

Cheers, Karen



-----Original Message-----
From: WebAIM-Forum [mailto: <EMAIL REMOVED> ] On Behalf Of Mary Heid
Sent: February 9, 2017 9:40 PM
To: WebAIM Discussion List < <EMAIL REMOVED> >
Subject: [WebAIM] Word 2016 save as PDF loses Title

Hi folks, this one seems minor, but it's eluding me and I'm hoping someone has a resolution.
Does anyone know how to get Word 2016 to maintain the Document Title when saving to PDF?

When converting (using save as) an accessible Word 2016 document to a PDF, the Accessibility Checker in Acrobat Pro DC always fails the Title. It's a simple fix with Acrobat, but without doing that, these documents present in our website's accessibility checker (Siteimprove) as not accessible.

I'm just beginning to teach my content creators to make accessible Word Docs and save as tagged PDFs. I'd like them to be able to check with Acrobat for all accessibility features (reading order, color contrast, etc.) or better yet create HTML content, but neither is a realistic option at this point. We're using our Siteimprove tool to guide our remediation efforts and improve our presence, so I'd like to find a way to get these documents to hold their Title metadata without needing to edit in Acrobat since most of my users don't have Acrobat and will be more receptive to accessibility training if it doesn't require another application.

Thanks for any help you have to offer!

Mary Heid
Enrollment Services
System Administrator and Coordinator of Assistive Technology University of Nevada, Reno
(775) 682-8038
http://www.unr.edu/general-information/accessibility