E-mail List Archives

Thread: Word 2016 save as PDF loses Title

for

Number of posts in this thread: 10 (In chronological order)

From: Mary Heid
Date: Thu, Feb 09 2017 7:40PM
Subject: Word 2016 save as PDF loses Title
No previous message | Next message →

Hi folks, this one seems minor, but it's eluding me and I'm hoping someone has a resolution.
Does anyone know how to get Word 2016 to maintain the Document Title when saving to PDF?

When converting (using save as) an accessible Word 2016 document to a PDF, the Accessibility Checker in Acrobat Pro DC always fails the Title. It's a simple fix with Acrobat, but without doing that, these documents present in our website's accessibility checker (Siteimprove) as not accessible.

I'm just beginning to teach my content creators to make accessible Word Docs and save as tagged PDFs. I'd like them to be able to check with Acrobat for all accessibility features (reading order, color contrast, etc.) or better yet create HTML content, but neither is a realistic option at this point. We're using our Siteimprove tool to guide our remediation efforts and improve our presence, so I'd like to find a way to get these documents to hold their Title metadata without needing to edit in Acrobat since most of my users don't have Acrobat and will be more receptive to accessibility training if it doesn't require another application.

Thanks for any help you have to offer!

Mary Heid
Enrollment Services
System Administrator and Coordinator of Assistive Technology
University of Nevada, Reno
(775) 682-8038
http://www.unr.edu/general-information/accessibility

From: JP Jamous
Date: Thu, Feb 09 2017 11:06PM
Subject: Re: Word 2016 save as PDF loses Title
← Previous message | Next message →

Mary,

I do that all the time. Go to save As, and choose PDF. As you tab through the save As dialog box, you will see a text box for title. Just put the title in there and you are good to go.

-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Mary Heid
Sent: Thursday, February 9, 2017 8:40 PM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: [WebAIM] Word 2016 save as PDF loses Title

Hi folks, this one seems minor, but it's eluding me and I'm hoping someone has a resolution.
Does anyone know how to get Word 2016 to maintain the Document Title when saving to PDF?

When converting (using save as) an accessible Word 2016 document to a PDF, the Accessibility Checker in Acrobat Pro DC always fails the Title. It's a simple fix with Acrobat, but without doing that, these documents present in our website's accessibility checker (Siteimprove) as not accessible.

I'm just beginning to teach my content creators to make accessible Word Docs and save as tagged PDFs. I'd like them to be able to check with Acrobat for all accessibility features (reading order, color contrast, etc.) or better yet create HTML content, but neither is a realistic option at this point. We're using our Siteimprove tool to guide our remediation efforts and improve our presence, so I'd like to find a way to get these documents to hold their Title metadata without needing to edit in Acrobat since most of my users don't have Acrobat and will be more receptive to accessibility training if it doesn't require another application.

Thanks for any help you have to offer!

Mary Heid
Enrollment Services
System Administrator and Coordinator of Assistive Technology University of Nevada, Reno
(775) 682-8038
http://www.unr.edu/general-information/accessibility

From: Karlen Communications
Date: Fri, Feb 10 2017 6:23AM
Subject: Re: Word 2016 save as PDF loses Title
← Previous message | Next message →

Do you mean that when you have added the Document Properties/Document Title in Word, that they are not being respected by the Save As PDF tool? File/Backstage area, Info, Document Properties or Alt + F, letter I, Q, S to open the Advanced dialog where you can add the Document Title and other metadata for the document.

Sometimes the conversion tools, whether using Acrobat or the Microsoft Save As tool, do get this issue flagged, but usually all it takes is opening the Document Properties in Acrobat, Ctrl + D, and manually checking then passing the item in the Accessibility Full Check Report.

I do this when the Title issue is flagged in case I forgot to add the Document Title through the Word Document Properties dialog...I'm finding that if I forget, Word just puts in arbitrary text saying that this is a Word document.

So, the Title issue shouldn't be flagged if you've added the document title in the Word Document Properties dialog, but occasionally it does. As I say, Ctrl + D gives it a manual check and then you should be able to pass it.

Cheers, Karen



-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Mary Heid
Sent: February 9, 2017 9:40 PM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: [WebAIM] Word 2016 save as PDF loses Title

Hi folks, this one seems minor, but it's eluding me and I'm hoping someone has a resolution.
Does anyone know how to get Word 2016 to maintain the Document Title when saving to PDF?

When converting (using save as) an accessible Word 2016 document to a PDF, the Accessibility Checker in Acrobat Pro DC always fails the Title. It's a simple fix with Acrobat, but without doing that, these documents present in our website's accessibility checker (Siteimprove) as not accessible.

I'm just beginning to teach my content creators to make accessible Word Docs and save as tagged PDFs. I'd like them to be able to check with Acrobat for all accessibility features (reading order, color contrast, etc.) or better yet create HTML content, but neither is a realistic option at this point. We're using our Siteimprove tool to guide our remediation efforts and improve our presence, so I'd like to find a way to get these documents to hold their Title metadata without needing to edit in Acrobat since most of my users don't have Acrobat and will be more receptive to accessibility training if it doesn't require another application.

Thanks for any help you have to offer!

Mary Heid
Enrollment Services
System Administrator and Coordinator of Assistive Technology University of Nevada, Reno
(775) 682-8038
http://www.unr.edu/general-information/accessibility

From: Jonathan Avila
Date: Fri, Feb 10 2017 6:44AM
Subject: Re: Word 2016 save as PDF loses Title
← Previous message | Next message →

> Do you mean that when you have added the Document Properties/Document Title in Word,

I think she is saying that the "show document title" in title bar option (vs. the show file name) is not being set.

Jonathan


-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Karlen Communications
Sent: Friday, February 10, 2017 8:23 AM
To: 'WebAIM Discussion List'
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

Do you mean that when you have added the Document Properties/Document Title in Word, that they are not being respected by the Save As PDF tool? File/Backstage area, Info, Document Properties or Alt + F, letter I, Q, S to open the Advanced dialog where you can add the Document Title and other metadata for the document.

Sometimes the conversion tools, whether using Acrobat or the Microsoft Save As tool, do get this issue flagged, but usually all it takes is opening the Document Properties in Acrobat, Ctrl + D, and manually checking then passing the item in the Accessibility Full Check Report.

I do this when the Title issue is flagged in case I forgot to add the Document Title through the Word Document Properties dialog...I'm finding that if I forget, Word just puts in arbitrary text saying that this is a Word document.

So, the Title issue shouldn't be flagged if you've added the document title in the Word Document Properties dialog, but occasionally it does. As I say, Ctrl + D gives it a manual check and then you should be able to pass it.

Cheers, Karen



-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Mary Heid
Sent: February 9, 2017 9:40 PM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: [WebAIM] Word 2016 save as PDF loses Title

Hi folks, this one seems minor, but it's eluding me and I'm hoping someone has a resolution.
Does anyone know how to get Word 2016 to maintain the Document Title when saving to PDF?

When converting (using save as) an accessible Word 2016 document to a PDF, the Accessibility Checker in Acrobat Pro DC always fails the Title. It's a simple fix with Acrobat, but without doing that, these documents present in our website's accessibility checker (Siteimprove) as not accessible.

I'm just beginning to teach my content creators to make accessible Word Docs and save as tagged PDFs. I'd like them to be able to check with Acrobat for all accessibility features (reading order, color contrast, etc.) or better yet create HTML content, but neither is a realistic option at this point. We're using our Siteimprove tool to guide our remediation efforts and improve our presence, so I'd like to find a way to get these documents to hold their Title metadata without needing to edit in Acrobat since most of my users don't have Acrobat and will be more receptive to accessibility training if it doesn't require another application.

Thanks for any help you have to offer!

Mary Heid
Enrollment Services
System Administrator and Coordinator of Assistive Technology University of Nevada, Reno
(775) 682-8038
http://www.unr.edu/general-information/accessibility

From: Birkir R. Gunnarsson
Date: Fri, Feb 10 2017 6:47AM
Subject: Re: Word 2016 save as PDF loses Title
← Previous message | Next message →

I have had that problem too, though I haven't exported PDf from Word
2016 in awhile.
The problem is that the title defaults to filename as opposed to the
document title.
I havealways had to manually fix that in Adobe Acrobat, but I sure
hope this has been fixed by now.


On 2/10/17, Jonathan Avila < = EMAIL ADDRESS REMOVED = > wrote:
>> Do you mean that when you have added the Document Properties/Document
>> Title in Word,
>
> I think she is saying that the "show document title" in title bar option
> (vs. the show file name) is not being set.
>
> Jonathan
>
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf
> Of Karlen Communications
> Sent: Friday, February 10, 2017 8:23 AM
> To: 'WebAIM Discussion List'
> Subject: Re: [WebAIM] Word 2016 save as PDF loses Title
>
> Do you mean that when you have added the Document Properties/Document Title
> in Word, that they are not being respected by the Save As PDF tool?
> File/Backstage area, Info, Document Properties or Alt + F, letter I, Q, S to
> open the Advanced dialog where you can add the Document Title and other
> metadata for the document.
>
> Sometimes the conversion tools, whether using Acrobat or the Microsoft Save
> As tool, do get this issue flagged, but usually all it takes is opening the
> Document Properties in Acrobat, Ctrl + D, and manually checking then passing
> the item in the Accessibility Full Check Report.
>
> I do this when the Title issue is flagged in case I forgot to add the
> Document Title through the Word Document Properties dialog...I'm finding
> that if I forget, Word just puts in arbitrary text saying that this is a
> Word document.
>
> So, the Title issue shouldn't be flagged if you've added the document title
> in the Word Document Properties dialog, but occasionally it does. As I say,
> Ctrl + D gives it a manual check and then you should be able to pass it.
>
> Cheers, Karen
>
>
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf
> Of Mary Heid
> Sent: February 9, 2017 9:40 PM
> To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
> Subject: [WebAIM] Word 2016 save as PDF loses Title
>
> Hi folks, this one seems minor, but it's eluding me and I'm hoping someone
> has a resolution.
> Does anyone know how to get Word 2016 to maintain the Document Title when
> saving to PDF?
>
> When converting (using save as) an accessible Word 2016 document to a PDF,
> the Accessibility Checker in Acrobat Pro DC always fails the Title. It's a
> simple fix with Acrobat, but without doing that, these documents present in
> our website's accessibility checker (Siteimprove) as not accessible.
>
> I'm just beginning to teach my content creators to make accessible Word Docs
> and save as tagged PDFs. I'd like them to be able to check with Acrobat for
> all accessibility features (reading order, color contrast, etc.) or better
> yet create HTML content, but neither is a realistic option at this point.
> We're using our Siteimprove tool to guide our remediation efforts and
> improve our presence, so I'd like to find a way to get these documents to
> hold their Title metadata without needing to edit in Acrobat since most of
> my users don't have Acrobat and will be more receptive to accessibility
> training if it doesn't require another application.
>
> Thanks for any help you have to offer!
>
> Mary Heid
> Enrollment Services
> System Administrator and Coordinator of Assistive Technology University of
> Nevada, Reno
> (775) 682-8038
> http://www.unr.edu/general-information/accessibility
>
> > > http://webaim.org/discussion/archives
> >
> > > http://webaim.org/discussion/archives
> > > > > >


--
Work hard. Have fun. Make history.

From: Bossley, Peter A.
Date: Fri, Feb 10 2017 7:47AM
Subject: Re: Word 2016 save as PDF loses Title
← Previous message | Next message →

As far as I know this has always been the behavior of Acrobat. As annoying as it is.


-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Jonathan Avila
Sent: Friday, February 10, 2017 8:44 AM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

> Do you mean that when you have added the Document Properties/Document Title in Word,

I think she is saying that the "show document title" in title bar option (vs. the show file name) is not being set.

Jonathan


-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Karlen Communications
Sent: Friday, February 10, 2017 8:23 AM
To: 'WebAIM Discussion List'
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

Do you mean that when you have added the Document Properties/Document Title in Word, that they are not being respected by the Save As PDF tool? File/Backstage area, Info, Document Properties or Alt + F, letter I, Q, S to open the Advanced dialog where you can add the Document Title and other metadata for the document.

Sometimes the conversion tools, whether using Acrobat or the Microsoft Save As tool, do get this issue flagged, but usually all it takes is opening the Document Properties in Acrobat, Ctrl + D, and manually checking then passing the item in the Accessibility Full Check Report.

I do this when the Title issue is flagged in case I forgot to add the Document Title through the Word Document Properties dialog...I'm finding that if I forget, Word just puts in arbitrary text saying that this is a Word document.

So, the Title issue shouldn't be flagged if you've added the document title in the Word Document Properties dialog, but occasionally it does. As I say, Ctrl + D gives it a manual check and then you should be able to pass it.

Cheers, Karen



-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Mary Heid
Sent: February 9, 2017 9:40 PM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: [WebAIM] Word 2016 save as PDF loses Title

Hi folks, this one seems minor, but it's eluding me and I'm hoping someone has a resolution.
Does anyone know how to get Word 2016 to maintain the Document Title when saving to PDF?

When converting (using save as) an accessible Word 2016 document to a PDF, the Accessibility Checker in Acrobat Pro DC always fails the Title. It's a simple fix with Acrobat, but without doing that, these documents present in our website's accessibility checker (Siteimprove) as not accessible.

I'm just beginning to teach my content creators to make accessible Word Docs and save as tagged PDFs. I'd like them to be able to check with Acrobat for all accessibility features (reading order, color contrast, etc.) or better yet create HTML content, but neither is a realistic option at this point. We're using our Siteimprove tool to guide our remediation efforts and improve our presence, so I'd like to find a way to get these documents to hold their Title metadata without needing to edit in Acrobat since most of my users don't have Acrobat and will be more receptive to accessibility training if it doesn't require another application.

Thanks for any help you have to offer!

Mary Heid
Enrollment Services
System Administrator and Coordinator of Assistive Technology University of Nevada, Reno
(775) 682-8038
http://www.unr.edu/general-information/accessibility

From: Chagnon | PubCom
Date: Fri, Feb 10 2017 8:38AM
Subject: Re: Word 2016 save as PDF loses Title
← Previous message | Next message →

This is a "shortcoming" in Adobe's PDF Maker plug-in for MS Office (not just for Word).

The PDF Maker plug-in is the conversion utility that converts the Word document to a PDF. The settings you choose in the PDF conversion settings (Acrobat ribbon, then Preferences menu) determines which features are built into the PDF.

So, if you'd like to be able to tell PDF Maker that the Title should be set into the PDF rather than the file name, log a feature request at Adobe's online wish list: http://www.adobe.com/products/wishform.html

Adobe added this feature to the PDF export controls in Adobe InDesign and it's very nice, works well. So they can do this to the similar PDF Maker plug-in for Word, too.

The more who go to the wish list and ask, the greater the likelihood we'll get the feature.

Specifics to ask for (you can copy and paste this into the online form):

In the PDF Maker plug-in for MS Office, add additional controls in the PDF Preference settings to make accessible PDFs:
— Set the Display Title options to a drop-down menu with the choices of Document Title or File Name.

Hurry! The more people who ask for this, the faster we'll get the feature built into the next edition of PDF Maker.

— — —
Bevi Chagnon | www.PubCom.com
Technologists, Consultants, Trainers, Designers, and Developers
for publishing & communication
| Acrobat PDF | Print | EPUBS | Sec. 508 Accessibility |
— — —




-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Birkir R. Gunnarsson
Sent: Friday, February 10, 2017 8:47 AM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

I have had that problem too, though I haven't exported PDf from Word
2016 in awhile.
The problem is that the title defaults to filename as opposed to the document title.
I havealways had to manually fix that in Adobe Acrobat, but I sure hope this has been fixed by now.


On 2/10/17, Jonathan Avila < = EMAIL ADDRESS REMOVED = > wrote:
>> Do you mean that when you have added the Document Properties/Document
>> Title in Word,
>
> I think she is saying that the "show document title" in title bar
> option (vs. the show file name) is not being set.
>
> Jonathan
>
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On
> Behalf Of Karlen Communications
> Sent: Friday, February 10, 2017 8:23 AM
> To: 'WebAIM Discussion List'
> Subject: Re: [WebAIM] Word 2016 save as PDF loses Title
>
> Do you mean that when you have added the Document Properties/Document
> Title in Word, that they are not being respected by the Save As PDF tool?
> File/Backstage area, Info, Document Properties or Alt + F, letter I,
> Q, S to open the Advanced dialog where you can add the Document Title
> and other metadata for the document.
>
> Sometimes the conversion tools, whether using Acrobat or the Microsoft
> Save As tool, do get this issue flagged, but usually all it takes is
> opening the Document Properties in Acrobat, Ctrl + D, and manually
> checking then passing the item in the Accessibility Full Check Report.
>
> I do this when the Title issue is flagged in case I forgot to add the
> Document Title through the Word Document Properties dialog...I'm
> finding that if I forget, Word just puts in arbitrary text saying that
> this is a Word document.
>
> So, the Title issue shouldn't be flagged if you've added the document
> title in the Word Document Properties dialog, but occasionally it
> does. As I say, Ctrl + D gives it a manual check and then you should be able to pass it.
>
> Cheers, Karen
>
>
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On
> Behalf Of Mary Heid
> Sent: February 9, 2017 9:40 PM
> To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
> Subject: [WebAIM] Word 2016 save as PDF loses Title
>
> Hi folks, this one seems minor, but it's eluding me and I'm hoping
> someone has a resolution.
> Does anyone know how to get Word 2016 to maintain the Document Title
> when saving to PDF?
>
> When converting (using save as) an accessible Word 2016 document to a
> PDF, the Accessibility Checker in Acrobat Pro DC always fails the
> Title. It's a simple fix with Acrobat, but without doing that, these
> documents present in our website's accessibility checker (Siteimprove) as not accessible.
>
> I'm just beginning to teach my content creators to make accessible
> Word Docs and save as tagged PDFs. I'd like them to be able to check
> with Acrobat for all accessibility features (reading order, color
> contrast, etc.) or better yet create HTML content, but neither is a realistic option at this point.
> We're using our Siteimprove tool to guide our remediation efforts and
> improve our presence, so I'd like to find a way to get these documents
> to hold their Title metadata without needing to edit in Acrobat since
> most of my users don't have Acrobat and will be more receptive to
> accessibility training if it doesn't require another application.
>
> Thanks for any help you have to offer!
>
> Mary Heid
> Enrollment Services
> System Administrator and Coordinator of Assistive Technology
> University of Nevada, Reno
> (775) 682-8038
> http://www.unr.edu/general-information/accessibility
>
> > > archives at http://webaim.org/discussion/archives
> >
> > > archives at http://webaim.org/discussion/archives
> > > > archives at http://webaim.org/discussion/archives
> >


--
Work hard. Have fun. Make history.

From: Mary Heid
Date: Fri, Feb 10 2017 4:44PM
Subject: Re: Word 2016 save as PDF loses Title
← Previous message | Next message →

Thanks Jonathan, for the translation: I think she is saying that the "show document title" in title bar option (vs. the show file name) is not being set.
Correct, that's what I'm saying.
Thanks, everyone else, for the feedback. Now even I fully understand my question.

Follow-up question: Does the fact that a PDF has the setting, "File, Properties, Initial View, Window Options, Show File Name" rather than "Show Document Title" violate a specific WCAG Guideline?

Acrobat flags it as an accessibility failure, and my CMS tool (SiteImprove) flags it too but I don't know the algorithm behind those applications' criteria for failure. Perhaps these are failing a PDF/UA guideline (of which I am completely unfamiliar at this time) and are those guidelines interchangeable in this specific case?

See Bevi's post immediately below and file the feature request with Adobe!

-Mary

Mary Heid
Enrollment Services
System Administrator and Coordinator of Assistive Technology
University of Nevada, Reno
(775) 682-8038
http://www.unr.edu/general-information/accessibility

-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Chagnon | PubCom
Sent: Friday, February 10, 2017 7:39 AM
To: 'WebAIM Discussion List' < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

This is a "shortcoming" in Adobe's PDF Maker plug-in for MS Office (not just for Word).

The PDF Maker plug-in is the conversion utility that converts the Word document to a PDF. The settings you choose in the PDF conversion settings (Acrobat ribbon, then Preferences menu) determines which features are built into the PDF.

So, if you'd like to be able to tell PDF Maker that the Title should be set into the PDF rather than the file name, log a feature request at Adobe's online wish list: http://www.adobe.com/products/wishform.html

Adobe added this feature to the PDF export controls in Adobe InDesign and it's very nice, works well. So they can do this to the similar PDF Maker plug-in for Word, too.

The more who go to the wish list and ask, the greater the likelihood we'll get the feature.

Specifics to ask for (you can copy and paste this into the online form):

In the PDF Maker plug-in for MS Office, add additional controls in the PDF Preference settings to make accessible PDFs:
— Set the Display Title options to a drop-down menu with the choices of Document Title or File Name.

Hurry! The more people who ask for this, the faster we'll get the feature built into the next edition of PDF Maker.

— — —
Bevi Chagnon | www.PubCom.com
Technologists, Consultants, Trainers, Designers, and Developers for publishing & communication
| Acrobat PDF | Print | EPUBS | Sec. 508 Accessibility |
— — —




-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Birkir R. Gunnarsson
Sent: Friday, February 10, 2017 8:47 AM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

I have had that problem too, though I haven't exported PDf from Word
2016 in awhile.
The problem is that the title defaults to filename as opposed to the document title.
I havealways had to manually fix that in Adobe Acrobat, but I sure hope this has been fixed by now.


On 2/10/17, Jonathan Avila < = EMAIL ADDRESS REMOVED = > wrote:
>> Do you mean that when you have added the Document Properties/Document
>> Title in Word,
>
> I think she is saying that the "show document title" in title bar
> option (vs. the show file name) is not being set.
>
> Jonathan
>
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On
> Behalf Of Karlen Communications
> Sent: Friday, February 10, 2017 8:23 AM
> To: 'WebAIM Discussion List'
> Subject: Re: [WebAIM] Word 2016 save as PDF loses Title
>
> Do you mean that when you have added the Document Properties/Document
> Title in Word, that they are not being respected by the Save As PDF tool?
> File/Backstage area, Info, Document Properties or Alt + F, letter I,
> Q, S to open the Advanced dialog where you can add the Document Title
> and other metadata for the document.
>
> Sometimes the conversion tools, whether using Acrobat or the Microsoft
> Save As tool, do get this issue flagged, but usually all it takes is
> opening the Document Properties in Acrobat, Ctrl + D, and manually
> checking then passing the item in the Accessibility Full Check Report.
>
> I do this when the Title issue is flagged in case I forgot to add the
> Document Title through the Word Document Properties dialog...I'm
> finding that if I forget, Word just puts in arbitrary text saying that
> this is a Word document.
>
> So, the Title issue shouldn't be flagged if you've added the document
> title in the Word Document Properties dialog, but occasionally it
> does. As I say, Ctrl + D gives it a manual check and then you should be able to pass it.
>
> Cheers, Karen
>
>
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On
> Behalf Of Mary Heid
> Sent: February 9, 2017 9:40 PM
> To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
> Subject: [WebAIM] Word 2016 save as PDF loses Title
>
> Hi folks, this one seems minor, but it's eluding me and I'm hoping
> someone has a resolution.
> Does anyone know how to get Word 2016 to maintain the Document Title
> when saving to PDF?
>
> When converting (using save as) an accessible Word 2016 document to a
> PDF, the Accessibility Checker in Acrobat Pro DC always fails the
> Title. It's a simple fix with Acrobat, but without doing that, these
> documents present in our website's accessibility checker (Siteimprove) as not accessible.
>
> I'm just beginning to teach my content creators to make accessible
> Word Docs and save as tagged PDFs. I'd like them to be able to check
> with Acrobat for all accessibility features (reading order, color
> contrast, etc.) or better yet create HTML content, but neither is a realistic option at this point.
> We're using our Siteimprove tool to guide our remediation efforts and
> improve our presence, so I'd like to find a way to get these documents
> to hold their Title metadata without needing to edit in Acrobat since
> most of my users don't have Acrobat and will be more receptive to
> accessibility training if it doesn't require another application.
>
> Thanks for any help you have to offer!
>
> Mary Heid
> Enrollment Services
> System Administrator and Coordinator of Assistive Technology
> University of Nevada, Reno
> (775) 682-8038
> http://www.unr.edu/general-information/accessibility
>
> > > archives at http://webaim.org/discussion/archives
> >
> > > archives at http://webaim.org/discussion/archives
> > > > archives at http://webaim.org/discussion/archives
> >


--
Work hard. Have fun. Make history.

From: Jonathan Avila
Date: Fri, Feb 10 2017 5:23PM
Subject: Re: Word 2016 save as PDF loses Title
← Previous message | Next message →

> Follow-up question: Does the fact that a PDF has the setting, "File, Properties, Initial View, Window Options, Show File Name" rather than "Show Document Title" violate a specific WCAG Guideline?

To my knowledge this is a PDF/UA requirement. Is a WCAG failure? That might be a little more difficult to answer to say with certainty. You have a title in the document which would seem to meet the success criteria even if it wasn't displayed. That doesn't help the user though. My opinions are my own.

Jonathan

Jonathan Avila
Chief Accessibility Officer
SSB BART Group 
= EMAIL ADDRESS REMOVED =
703.637.8957 (Office)

Visit us online: Website | Twitter | Facebook | LinkedIn | Blog
See you at CSUN in March!

The information contained in this transmission may be attorney privileged and/or confidential information intended for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any use, dissemination, distribution or copying of this communication is strictly prohibited.

-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Mary Heid
Sent: Friday, February 10, 2017 6:44 PM
To: WebAIM Discussion List
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

Thanks Jonathan, for the translation: I think she is saying that the "show document title" in title bar option (vs. the show file name) is not being set.
Correct, that's what I'm saying.
Thanks, everyone else, for the feedback. Now even I fully understand my question.

Follow-up question: Does the fact that a PDF has the setting, "File, Properties, Initial View, Window Options, Show File Name" rather than "Show Document Title" violate a specific WCAG Guideline?

Acrobat flags it as an accessibility failure, and my CMS tool (SiteImprove) flags it too but I don't know the algorithm behind those applications' criteria for failure. Perhaps these are failing a PDF/UA guideline (of which I am completely unfamiliar at this time) and are those guidelines interchangeable in this specific case?

See Bevi's post immediately below and file the feature request with Adobe!

-Mary

Mary Heid
Enrollment Services
System Administrator and Coordinator of Assistive Technology University of Nevada, Reno
(775) 682-8038
http://www.unr.edu/general-information/accessibility

-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Chagnon | PubCom
Sent: Friday, February 10, 2017 7:39 AM
To: 'WebAIM Discussion List' < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

This is a "shortcoming" in Adobe's PDF Maker plug-in for MS Office (not just for Word).

The PDF Maker plug-in is the conversion utility that converts the Word document to a PDF. The settings you choose in the PDF conversion settings (Acrobat ribbon, then Preferences menu) determines which features are built into the PDF.

So, if you'd like to be able to tell PDF Maker that the Title should be set into the PDF rather than the file name, log a feature request at Adobe's online wish list: http://www.adobe.com/products/wishform.html

Adobe added this feature to the PDF export controls in Adobe InDesign and it's very nice, works well. So they can do this to the similar PDF Maker plug-in for Word, too.

The more who go to the wish list and ask, the greater the likelihood we'll get the feature.

Specifics to ask for (you can copy and paste this into the online form):

In the PDF Maker plug-in for MS Office, add additional controls in the PDF Preference settings to make accessible PDFs:
— Set the Display Title options to a drop-down menu with the choices of Document Title or File Name.

Hurry! The more people who ask for this, the faster we'll get the feature built into the next edition of PDF Maker.

— — —
Bevi Chagnon | www.PubCom.com
Technologists, Consultants, Trainers, Designers, and Developers for publishing & communication
| Acrobat PDF | Print | EPUBS | Sec. 508 Accessibility |
— — —




-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Birkir R. Gunnarsson
Sent: Friday, February 10, 2017 8:47 AM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

I have had that problem too, though I haven't exported PDf from Word
2016 in awhile.
The problem is that the title defaults to filename as opposed to the document title.
I havealways had to manually fix that in Adobe Acrobat, but I sure hope this has been fixed by now.


On 2/10/17, Jonathan Avila < = EMAIL ADDRESS REMOVED = > wrote:
>> Do you mean that when you have added the Document Properties/Document
>> Title in Word,
>
> I think she is saying that the "show document title" in title bar
> option (vs. the show file name) is not being set.
>
> Jonathan
>
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On
> Behalf Of Karlen Communications
> Sent: Friday, February 10, 2017 8:23 AM
> To: 'WebAIM Discussion List'
> Subject: Re: [WebAIM] Word 2016 save as PDF loses Title
>
> Do you mean that when you have added the Document Properties/Document
> Title in Word, that they are not being respected by the Save As PDF tool?
> File/Backstage area, Info, Document Properties or Alt + F, letter I,
> Q, S to open the Advanced dialog where you can add the Document Title
> and other metadata for the document.
>
> Sometimes the conversion tools, whether using Acrobat or the Microsoft
> Save As tool, do get this issue flagged, but usually all it takes is
> opening the Document Properties in Acrobat, Ctrl + D, and manually
> checking then passing the item in the Accessibility Full Check Report.
>
> I do this when the Title issue is flagged in case I forgot to add the
> Document Title through the Word Document Properties dialog...I'm
> finding that if I forget, Word just puts in arbitrary text saying that
> this is a Word document.
>
> So, the Title issue shouldn't be flagged if you've added the document
> title in the Word Document Properties dialog, but occasionally it
> does. As I say, Ctrl + D gives it a manual check and then you should be able to pass it.
>
> Cheers, Karen
>
>
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On
> Behalf Of Mary Heid
> Sent: February 9, 2017 9:40 PM
> To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
> Subject: [WebAIM] Word 2016 save as PDF loses Title
>
> Hi folks, this one seems minor, but it's eluding me and I'm hoping
> someone has a resolution.
> Does anyone know how to get Word 2016 to maintain the Document Title
> when saving to PDF?
>
> When converting (using save as) an accessible Word 2016 document to a
> PDF, the Accessibility Checker in Acrobat Pro DC always fails the
> Title. It's a simple fix with Acrobat, but without doing that, these
> documents present in our website's accessibility checker (Siteimprove) as not accessible.
>
> I'm just beginning to teach my content creators to make accessible
> Word Docs and save as tagged PDFs. I'd like them to be able to check
> with Acrobat for all accessibility features (reading order, color
> contrast, etc.) or better yet create HTML content, but neither is a realistic option at this point.
> We're using our Siteimprove tool to guide our remediation efforts and
> improve our presence, so I'd like to find a way to get these documents
> to hold their Title metadata without needing to edit in Acrobat since
> most of my users don't have Acrobat and will be more receptive to
> accessibility training if it doesn't require another application.
>
> Thanks for any help you have to offer!
>
> Mary Heid
> Enrollment Services
> System Administrator and Coordinator of Assistive Technology
> University of Nevada, Reno
> (775) 682-8038
> http://www.unr.edu/general-information/accessibility
>
> > > archives at http://webaim.org/discussion/archives
> >
> > > archives at http://webaim.org/discussion/archives
> > > > archives at http://webaim.org/discussion/archives
> >


--
Work hard. Have fun. Make history.

From: Bossley, Peter A.
Date: Fri, Feb 10 2017 7:17PM
Subject: Re: Word 2016 save as PDF loses Title
← Previous message | No next message

I would be ready to argue that the SC that requires a unique and descriptive page title would apply to the document as well. And furthermore that since there is a method for that to be displayed to the user, failing to do so is a violation.
But, as with many things, just my opinion. And it is worth what you paid for it :-).


-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Jonathan Avila
Sent: Friday, February 10, 2017 7:23 PM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

> Follow-up question: Does the fact that a PDF has the setting, "File, Properties, Initial View, Window Options, Show File Name" rather than "Show Document Title" violate a specific WCAG Guideline?

To my knowledge this is a PDF/UA requirement. Is a WCAG failure? That might be a little more difficult to answer to say with certainty. You have a title in the document which would seem to meet the success criteria even if it wasn't displayed. That doesn't help the user though. My opinions are my own.

Jonathan

Jonathan Avila
Chief Accessibility Officer
SSB BART Group
= EMAIL ADDRESS REMOVED =
703.637.8957 (Office)

Visit us online: Website | Twitter | Facebook | LinkedIn | Blog See you at CSUN in March!

The information contained in this transmission may be attorney privileged and/or confidential information intended for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any use, dissemination, distribution or copying of this communication is strictly prohibited.

-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Mary Heid
Sent: Friday, February 10, 2017 6:44 PM
To: WebAIM Discussion List
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

Thanks Jonathan, for the translation: I think she is saying that the "show document title" in title bar option (vs. the show file name) is not being set.
Correct, that's what I'm saying.
Thanks, everyone else, for the feedback. Now even I fully understand my question.

Follow-up question: Does the fact that a PDF has the setting, "File, Properties, Initial View, Window Options, Show File Name" rather than "Show Document Title" violate a specific WCAG Guideline?

Acrobat flags it as an accessibility failure, and my CMS tool (SiteImprove) flags it too but I don't know the algorithm behind those applications' criteria for failure. Perhaps these are failing a PDF/UA guideline (of which I am completely unfamiliar at this time) and are those guidelines interchangeable in this specific case?

See Bevi's post immediately below and file the feature request with Adobe!

-Mary

Mary Heid
Enrollment Services
System Administrator and Coordinator of Assistive Technology University of Nevada, Reno
(775) 682-8038
http://www.unr.edu/general-information/accessibility

-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Chagnon | PubCom
Sent: Friday, February 10, 2017 7:39 AM
To: 'WebAIM Discussion List' < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

This is a "shortcoming" in Adobe's PDF Maker plug-in for MS Office (not just for Word).

The PDF Maker plug-in is the conversion utility that converts the Word document to a PDF. The settings you choose in the PDF conversion settings (Acrobat ribbon, then Preferences menu) determines which features are built into the PDF.

So, if you'd like to be able to tell PDF Maker that the Title should be set into the PDF rather than the file name, log a feature request at Adobe's online wish list: http://www.adobe.com/products/wishform.html

Adobe added this feature to the PDF export controls in Adobe InDesign and it's very nice, works well. So they can do this to the similar PDF Maker plug-in for Word, too.

The more who go to the wish list and ask, the greater the likelihood we'll get the feature.

Specifics to ask for (you can copy and paste this into the online form):

In the PDF Maker plug-in for MS Office, add additional controls in the PDF Preference settings to make accessible PDFs:
— Set the Display Title options to a drop-down menu with the choices of Document Title or File Name.

Hurry! The more people who ask for this, the faster we'll get the feature built into the next edition of PDF Maker.

— — —
Bevi Chagnon | www.PubCom.com
Technologists, Consultants, Trainers, Designers, and Developers for publishing & communication
| Acrobat PDF | Print | EPUBS | Sec. 508 Accessibility |
— — —




-----Original Message-----
From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On Behalf Of Birkir R. Gunnarsson
Sent: Friday, February 10, 2017 8:47 AM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] Word 2016 save as PDF loses Title

I have had that problem too, though I haven't exported PDf from Word
2016 in awhile.
The problem is that the title defaults to filename as opposed to the document title.
I havealways had to manually fix that in Adobe Acrobat, but I sure hope this has been fixed by now.


On 2/10/17, Jonathan Avila < = EMAIL ADDRESS REMOVED = > wrote:
>> Do you mean that when you have added the Document Properties/Document
>> Title in Word,
>
> I think she is saying that the "show document title" in title bar
> option (vs. the show file name) is not being set.
>
> Jonathan
>
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On
> Behalf Of Karlen Communications
> Sent: Friday, February 10, 2017 8:23 AM
> To: 'WebAIM Discussion List'
> Subject: Re: [WebAIM] Word 2016 save as PDF loses Title
>
> Do you mean that when you have added the Document Properties/Document
> Title in Word, that they are not being respected by the Save As PDF tool?
> File/Backstage area, Info, Document Properties or Alt + F, letter I,
> Q, S to open the Advanced dialog where you can add the Document Title
> and other metadata for the document.
>
> Sometimes the conversion tools, whether using Acrobat or the Microsoft
> Save As tool, do get this issue flagged, but usually all it takes is
> opening the Document Properties in Acrobat, Ctrl + D, and manually
> checking then passing the item in the Accessibility Full Check Report.
>
> I do this when the Title issue is flagged in case I forgot to add the
> Document Title through the Word Document Properties dialog...I'm
> finding that if I forget, Word just puts in arbitrary text saying that
> this is a Word document.
>
> So, the Title issue shouldn't be flagged if you've added the document
> title in the Word Document Properties dialog, but occasionally it
> does. As I say, Ctrl + D gives it a manual check and then you should be able to pass it.
>
> Cheers, Karen
>
>
>
> -----Original Message-----
> From: WebAIM-Forum [mailto: = EMAIL ADDRESS REMOVED = ] On
> Behalf Of Mary Heid
> Sent: February 9, 2017 9:40 PM
> To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >
> Subject: [WebAIM] Word 2016 save as PDF loses Title
>
> Hi folks, this one seems minor, but it's eluding me and I'm hoping
> someone has a resolution.
> Does anyone know how to get Word 2016 to maintain the Document Title
> when saving to PDF?
>
> When converting (using save as) an accessible Word 2016 document to a
> PDF, the Accessibility Checker in Acrobat Pro DC always fails the
> Title. It's a simple fix with Acrobat, but without doing that, these
> documents present in our website's accessibility checker (Siteimprove) as not accessible.
>
> I'm just beginning to teach my content creators to make accessible
> Word Docs and save as tagged PDFs. I'd like them to be able to check
> with Acrobat for all accessibility features (reading order, color
> contrast, etc.) or better yet create HTML content, but neither is a realistic option at this point.
> We're using our Siteimprove tool to guide our remediation efforts and
> improve our presence, so I'd like to find a way to get these documents
> to hold their Title metadata without needing to edit in Acrobat since
> most of my users don't have Acrobat and will be more receptive to
> accessibility training if it doesn't require another application.
>
> Thanks for any help you have to offer!
>
> Mary Heid
> Enrollment Services
> System Administrator and Coordinator of Assistive Technology
> University of Nevada, Reno
> (775) 682-8038
> http://www.unr.edu/general-information/accessibility
>
> > > archives at http://webaim.org/discussion/archives
> >
> > > archives at http://webaim.org/discussion/archives
> > > > archives at http://webaim.org/discussion/archives
> >


--
Work hard. Have fun. Make history.