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Thread: PowerPoint Reading Order
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From: Karen McCall
Date: Fri, Nov 03 2023 6:07AM
Subject: PowerPoint Reading Order
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All slides must use the slide title placeholder, not a "header text box".
Others have responded to the reading order issue.
To replace a "header text box" with a slide title placeholder" access the Accessibility Checker. This reveals an Accessibility Ribbon in Microsoft 365. You can then add a slide title placeholder, cut and paste the information from the text box into the correct placeholder.
BTW, if someone needs a Braille copy or large print copy of the presentation content, you'll need to copy and paste all content in text boxes manually. If you use the default accessible placeholders, you won't.
Cheers, Karen
-----Original Message-----
From: WebAIM-Forum < = EMAIL ADDRESS REMOVED = > On Behalf Of Claire Forbes
Sent: Thursday, November 2, 2023 3:34 PM
To: = EMAIL ADDRESS REMOVED =
Subject: [WebAIM] PowerPoint_Reading Order
Good afternoon,
Can anyone here assist with a PowerPoint reading order issue?
There is a text box header situated above a text box of content - In the slide's alignment, the header is in front of the text box, but in the reading order it's reversed (#2 and #3 in the image below). When I switch them so they're correct in the reading order, that changes their alignment on the slide [cid:image001.png@01DA0DA1.A6ED0D60]
Corrected reading order:
[cid:image002.png@01DA0DA2.5B818990]
Does anyone know how to fix this so that the reading order is correct without rearranging the slide content? Only think I can think to do is group them and give them alt text.
Thank you!
Claire
From: Karen McCall
Date: Fri, Nov 03 2023 10:05AM
Subject: Re: PowerPoint Reading Order
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There are two solutions to this...I think.
1. Create a custom slide layout in Slide Master view with the shape as part of the background, then add an accessible Content placeholder or Text placeholder over it. Only the accessible placeholder will be on the slide itself in Normal slide layout. The shape/box will be part of the background.
2. Create a custom slide layout in Slide Master view with an accessible Content or Text placeholder that has the background colour you want, making sure that the colour contrast between the background and the text is conforming.
Apologies, I don't have the original post with the sample slides.
Cheers, Karen
-----Original Message-----
From: WebAIM-Forum < = EMAIL ADDRESS REMOVED = > On Behalf Of Mosley, Leigh via WebAIM-Forum
Sent: Friday, November 3, 2023 11:29 AM
To: WebAIM Discussion List < = EMAIL ADDRESS REMOVED = >; Claire Forbes < = EMAIL ADDRESS REMOVED = >
Cc: Mosley, Leigh < = EMAIL ADDRESS REMOVED = >
Subject: Re: [WebAIM] PowerPoint_Reading Order
Hi Craig,
I'm having the same problem as Claire. When I select "bring to front" it visually moves the item to the front where it needs to be, but unfortunately it also simultaneously changes the reading order, moving the item down the list to where it does NOT need to be. I have not found a solution. (I'm using PowerPoint 365 now, but I used to have the same problem in PowerPoint 2019 using the Selection Pane).
Leigh
Leigh Mosley
Accessibility Coordinator
University of Tennessee Libraries
1015 Volunteer Boulevard
Knoxville, TN 37996-1000
865-974-0011
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-----Original Message-----
From: WebAIM-Forum < = EMAIL ADDRESS REMOVED = > On Behalf Of Hayward, Craig Edward
Sent: Thursday, November 2, 2023 3:43 PM
To: Claire Forbes < = EMAIL ADDRESS REMOVED = >; = EMAIL ADDRESS REMOVED =
Subject: Re: [WebAIM] PowerPoint_Reading Order
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Reading order and visual order are two different things.
If this is a case of "visually" being in front of things, in Powerpoint, highlight the item that has gone behind the other item, right-click and select bring to front. That will place it on top of other items in without changing where it's located relative to the top or bottom of the slide.
Note, this is to fix things visually. The reading order is how the elements are interpreted on the slide by assistive technology and non-visual means. It refers to the order items are read in sequence.
I hope that is what you are looking for.
Thanks,
Craig
****************************************
Craig Hayward, MLIS
Digital Accessibility Consultant
Digital Accessibility Office (DAO)
UNC - Chapel Hill
= EMAIL ADDRESS REMOVED =
https://digitalaccessibility.unc.edu/
-----Original Message-----
From: Claire Forbes < = EMAIL ADDRESS REMOVED = >
Sent: Thursday, November 2, 2023 3:34 PM
To: = EMAIL ADDRESS REMOVED =
Subject: [WebAIM] PowerPoint_Reading Order
Good afternoon,
Can anyone here assist with a PowerPoint reading order issue?
There is a text box header situated above a text box of content - In the slide's alignment, the header is in front of the text box, but in the reading order it's reversed (#2 and #3 in the image below). When I switch them so they're correct in the reading order, that changes their alignment on the slide [cid:image001.png@01DA0DA1.A6ED0D60]
Corrected reading order:
[cid:image002.png@01DA0DA2.5B818990]
Does anyone know how to fix this so that the reading order is correct without rearranging the slide content? Only think I can think to do is group them and give them alt text.
Thank you!
Claire