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Introduction to Web Accessibility

WebAIM Training

Word 2016 for Mac
Creating Accessible Documents

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Creating and Editing Headings

Select the Home tab from the ribbon.
In your document, select the text to convert to a heading.
Click on the appropriate heading level in the Styles in-ribbon gallery; e.g., Heading 1.
Headings 1, 2, or 3 can also be assigned using Command + Option + 1, 2, or 3, respectively.

Notes

Word documents with a true heading structure provide at least two benefits:

The document retains this structure when correctly exported to HTML or PDF.
The document's readability is increased for all users.

Adding Alternative Text

Right-click on the image and select Format Picture. A dialog box will appear.
Select the Alt Text option in the sidebar. Enter the appropriate alternative text in the Description field, NOT the Title field.

Creating Tables

Use the Insert Table command to create tables.
Right click on the first row in the table and select Table Properties > Row > Repeat as header row at the top of each page.

Important

Do NOT create tables "by hand" with spaces or the Tab key.

Editing Hyperlinks

Select a hyperlink, right-click, and select Edit Hyperlink or Cmd + K.
Change the text in the Text to display field to a more meaningful description.

Creating Lists

Select the Page Layout tab on the ribbon.
Select the Bullets or Numbering menu from the Paragraph group

Creating Columns

Select the Page Layout tab on the ribbon.
Select Columns in the Page Setup group.

Saving as HTML

Select File > Save As.
Choose one of two options for exporting to HTML from the Save as type drop-down menu:
- Save as Web Page
- Save as Web Page, Filtered

Saving to PDF with Word

Select File > Save As.
In the Save As dialog, select PDF from the File Format drop-down menu.