Document Accessibility Virtual Workshop
April 28–29 2021

Virtual Workshop on Word, PowerPoint, and PDF Accessibility

When: April 28–29; 12–5pm Eastern (9am–2pm Pacific)
Where: Online via Zoom
Cost: $500/person ($400/person for groups of two or more)

Join WebAIM's accessibility experts for two days of virtual electronic document accessibility training April 28–29. During this hands-on workshop, you will learn to:

• Understand international guidelines and legal requirements for accessibility.
• Create accessible Word and PowerPoint files.
• Evaluate the accessibility of Word and PowerPoint files.
• Convert Office documents into accessible PDFs.
• Optimize the accessibility of well-structured PDFs using Acrobat Pro.
• Repair common accessibility problems in PDFs, including image alternative text, headings, tables, and reading order.

You will also receive a complimentary enrollment for WebAIM's Document (Word, PowerPoint, and PDF) Accessibility online course—a $125 value.

FAQ

I see that you also offer a virtual training on web accessibility. Which should I attend?

The web accessibility training is primarily for those who create or maintain web content, especially web developers. This training has an option for a two-hour breakout session about Word and PDF accessibility, but the rest of the time is based around HTML (with some CSS and JavaScript). A basic understanding of HTML is strongly recommended. This document accessibility workshop is for content creators and editors, and for others who create content in Word or PowerPoint and/or work with PDFs. Please contact us if you have questions about which training is best for you.

What will I need to participate?

Microsoft Office 2016 or newer (Office 365 is recommended) and Acrobat Pro DC (not Acrobat Standard) are required. You will also need a reliable internet connection—we will provide this workshop over Zoom for optimal accessibility, interaction, and engagement. A microphone is strongly recommended because you will have opportunities to speak and ask questions. A webcam is also recommended—we hope you will feel comfortable sharing your video to allow more personal interactions.

What if I have questions on another tool that I use for content creation?

We will set aside time for questions, and we will probably briefly mention InDesign and Excel, but we will not have time to discuss other tools in detail. You can purchase additional virtual training or consultation through our "Training Plus" option.

What is Training Plus?

As part of a training registration, you will have the option to secure 3 hours of one-on-one time with WebAIM staff at a discounted price of $575. You can use this time for additional training, guidance on your own Word/PowerPoint/or PDF files, or other consultation (but not document repair). Additional details are available during registration, or you can contact us and add this option shortly after the training concludes.

Will the workshop content be archived?

Since this is an interactive workshop and not a webinar, and since we want everyone to feel comfortable participating, an archived version will not be available.

Will the workshop be accessible?

We have been providing online training for years and know what it takes to create an accessible online experience. We will be happy to work with you before the event to address any accessibility concerns you might have.

What if we have a group of people participating in the same room?

A registration is for a single person. Multiple registrants may share a single Zoom connection, though we recommend that each person have a connected computer so they can ask questions and participate in activities. We also offer customized training, or you can contact us to discuss other group training options.

What is your cancellation policy?

We offer a full refund if you cancel more than 5 days before the event. There is a $100 fee for a cancellation within 5 days of the event. No-shows can request a refund, minus a $250 fee, up to a week after the missed event.

Workshop Outline

The workshop will be held over two days. Each day, we will meet 12–2pm Eastern time, take a one-hour break, and then finish 3–5pm. This schedule should be convenient for participants throughout the Continental United States. We will cover the following during the workshop:

• Overview of WCAG 2 and legal requirements
• User experience and assistive technologies
• Create accessible documents and presentations in Office
  • Headings in Word
  • Structure and reading order in PowerPoint
  • Images and alternative text
  • Links
  • Lists
  • Tables
  • Columns
  • Document title
  • Language
• Additional accessibility principles
  • Low vision and contrast
  • Color blindness and color use
  • Auditory disabilities and multimedia
  • Cognitive and learning disabilities
• Evaluate and repair accessibility in Office
  • "Check Accessibility" feature
  • Manual Evaluation
• Principles of accessible PDFs
  • Importance of source documents
  • PDF "content" vs. PDF "tags"
• Create PDFs in Office and in Acrobat
• Accessibility Tools in Acrobat DC Pro
  • Tags pane
  • Accessibility tools pane
  • Accessibility "Full Check"
  • Reading Order Tool
• Repair PDF structure
  • Change tags
  • Hide decorative images and content
  • Add tags to untagged content
  • Table editor
  • Complex images
  • Overview of PDF forms
• Verify and repair PDF order
  • Content order
  • Tags order

Need Help or Have Questions?

If you have any questions regarding the workshop or the registration process, please contact us.